Compliance Coordinator

The Pharmacy Hub; Miami Gardens (FL); On-site; USD 60,000 - 66,000; Full time

Benefits offered by this job

401(k) with up to 4% matching

Medical, dental, vision and life

Paid time off

Job summary

The Pharmacy Hub in Davie and Miami Gardens seeks a Compliance Coordinator to support the Compliance Officer as they coordinate regulatory projects across pharmacy operations. You will conduct regulatory research, prepare findings, maintain documentation, track deadlines, and follow up on pending items with cross-functional teams.

Ideal candidates have at least 2 years in compliance support in a regulated environment, strong MS Office/Google Workspace skills, and bilingual English/Spanish.

Qualifications

• Minimum 2 years in compliance support, regulatory coordination, legal assistance/paralegal work, inspections, audits, or investigations.
• Minimum 2 years working in or supporting a regulated industry.
• Experience supporting compliance in a regulated environment through pharmacy operations, regulatory affairs, legal assistance/paralegal work, inspections, audits, or investigations.
• Advanced computer and technology proficiency across multiple software platforms with minimal supervision.
• Strong Microsoft Office and Google Workspace skills, particularly Excel/Google Sheets with formulas, filtering and reporting.
• Experience using electronic document management, project tracking tools, digital forms, and collaboration platforms.
• Ability to research regulatory requirements using authoritative sources, review records, organize evidence, and prepare clear written summaries.
• Excellent organization and follow-through, including managing multiple projects and deadlines, reminders, and escalation.
• Proactive, resourceful, self-directed, with ability to anticipate needs and complete delegated tasks.
• Strong written and verbal English communication skills, attention to detail, sound judgment and discretion with confidential information.
• Ability to work across the Miami and Davie locations and accommodate schedule changes or after-hours needs.

Responsibilities

• Maintain a centralized tracker of compliance projects, deadlines, responsible parties and pending items; provide updates to the Compliance Officer.
• Coordinate delegated tasks across departments and escalate outstanding requests as needed.
• Research pharmacy regulatory requirements and prepare clear summaries for review by the Compliance Officer.
• Review records and workflows for completeness and potential compliance gaps and communicate findings.
• Draft correspondence, reports, procedures, forms and meeting summaries for review and approval.
• Support SOP development and document control with version tracking and acknowledgment records.
• Assist investigations by collecting records, organizing evidence and documenting findings.
• Track corrective actions and training requirements through to completion.
• Organize documentation for inspections, audits and regulatory requests; coordinate IT/vendor compliance requirements.

Skills

Regulatory research

Documentation & records

Project coordination

Cross-functional collaboration

Excel/Google Sheets

Digital forms & workflow tools

Attention to detail

English communication

Schedule flexibility

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Electronic document management

Project tracking tools

Collaboration platforms

Atlassian tools

Job description

• Bilingual English/Spanish.

About Us

At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.

Position Summary

The Compliance Coordinator will directly support the Compliance Officer with the coordination and execution of compliance projects across pharmacy operations. This person will conduct regulatory research, support investigations, maintain documentation, track deadlines, and proactively follow up on pending items. They will work with Pharmacy, Quality, Operations, IT, HR, and the Licensing Specialist. Success in this role means accurate documentation, timely completion of delegated tasks, early identification of issues, and consistent follow-through with minimal supervision.

Core Responsibilities

Compliance Project Coordination (35%)

• Maintain a centralized tracker of compliance projects, deadlines, responsible parties, and pending items; provide reminders and regular status updates to the Compliance Officer.
• Coordinate delegated tasks across departments, follow up on outstanding requests, and promptly escal

Regulatory Research and Preparation of Findings (20%)

• Research pharmacy regulatory requirements using authoritative sources and prepare clear summaries for the Compliance Officer’s review.
• Review records and workflows for completeness and potential compliance gaps, and communicate findings to the Compliance Officer.

Documentation, SOP Support, Reports, and Records Management (15%)

• Draft correspondence, reports, procedures, forms, presentations, and meeting summaries for review and approval.
• Support SOP development and implementation with the SOP coordinator, including document control, version tracking, and acknowledgment records.
• Protect confidential information and maintain accurate, traceable records.

Investigation Support, Evidence Collection, and Corrective Action Tracking (15%)

• Support compliance investigations by collecting records, organizing evidence, preparing timelines, documenting findings, and tracking corrective actions.
• Track corrective and preventive actions, training requirements, and supporting evidence through completion.

Audit and Inspection Preparation (10%)

• Organize documentation for inspections, audits, regulatory requests, and client compliance inquiries.
• Coordinate with IT and software vendors on compliance requirements, system improvements, testing, and implementation follow-up.

Administrative Tasks (5%)

• Use spreadsheets, project management tools, and approved software to improve tracking, reporting, and organization.
• Support additional compliance initiatives assigned by the Compliance Officer, with final regulatory decisions and approvals remaining with authorized leadership.

Qualifications

Required

• High school diploma
• Minimum 2 years in compliance support, regulatory coordination, legal assistance/paralegal work, inspections, audits, or investigations.
• Minimum 2 years working in or supporting a regulated industry.
• Experience supporting compliance in a regulated environment through pharmacy operations, regulatory affairs, legal assistance/paralegal work, inspections, audits, or investigations.
• Advanced computer and technology proficiency, with the ability to work confidently across multiple software platforms and learn new systems quickly with minimal assistance.
• Strong Microsoft Office and Google Workspace skills, particularly Excel/Google Sheets, including formulas, filtering, data organization, and reporting.
• Experience using electronic document management, project tracking tools, digital forms, and collaboration platforms.
• Ability to research regulatory requirements using authoritative sources, review records, organize evidence, and prepare clear written summaries.
• Excellent organization and follow-through, including managing multiple projects, tracking deadlines, providing reminders, and escalating outstanding issues.
• Proactive, resourceful, and self-directed, with the ability to anticipate needs and complete delegated tasks with minimal supervision.
• Strong written and verbal English communication skills, attention to detail, sound judgment, and discretion with confidential information.
• Ability to work across the Miami and Davie locations and accommodate occasional schedule changes or after-hours needs.

Preferred

• Pharmacy experience is strongly preferred. Relevant legal support, inspection, or investigation experience involving regulatory matters may qualify. These years may overlap with the similar-role requirement.
• Direct experience in pharmacy regulatory compliance, particularly community, mail-order, or compounding pharmacy operations.
• Familiarity with BOP requirements, FDA/DEA regulations, USP standards, or healthcare privacy requirements.
• Experience supporting SOP development, investigations, corrective actions, audits, and inspection preparation.
• Associate’s or bachelor’s degree in legal studies, healthcare administration, business, information systems, or a related field; paralegal or relevant compliance certification.
• Experience with pharmacy software, Atlassian tools, electronic training platforms, and workflow automation.
• Experience using approved AI tools responsibly, including verifying results and protecting confidential information.
• Bilingual English/Spanish.

Work Schedule

• Working out of both our Davie and Miami Gardens location
• Monday - Friday, 9AM to 6PM

Pay Range: $60,000 USD - $66,000 USD

Benefits

• 401(k) with up to 4% matching
• Medical, dental, vision and life insurance
• Paid time off that grows with your tenure

Core Values

The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability.

• Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs
• Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes
• Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients.

You will play a pivotal role in maintaining these values and contributing to the company’s mission of redefining healthcare delivery through superior pharmacy services

The Pharmacy Hub is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. Applicants requiring a reasonable accommodation to participate in the hiring process are encouraged to indicate this in your application.

The Pharmacy Hub participates in E-Verify. A post-offer background check is required for all positions. Additional pre-employment screenings may apply depending on the role.