Compliance Coordinator

ENT Specialty Partners; Irving (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Job summary

ENT Specialty Partners seeks a Compliance Coordinator to provide administrative and compliance support to the VP of Legal Services and the Legal Department. This role ensures accurate records, supports regulatory initiatives, and keeps day-to-day operations efficient in a fast-paced environment.

You will manage calendars, coordinate meetings, prepare documents, maintain files, assist with internal audits, renewals, and contract tracking, and serve as a liaison across departments while handling

Qualifications

• 3+ years of administrative experience, preferably supporting legal/compliance.
• Associate's degree or higher in a related field preferred.
• Strong organizational and project coordination skills.
• Experience handling highly confidential information.

Responsibilities

• Provide administrative support to VP of Legal Services, including calendar management and meeting coordination.
• Prepare, format, and distribute legal and compliance documents, reports, and communications.
• Coordinate departmental meetings, agendas, minutes, and follow-up actions.
• Maintain electronic and physical legal files with proper organization.
• Assist with internal audits, compliance reviews, renewals, and contracts management.

Skills

Highly organized

Detail-oriented

Excellent communication

Discretion with confidential info

Project coordination

Education

Associate's degree in Business Administration or related field

Tools

Microsoft Office Suite

Document management systems

Teams

Job description

The Compliance coordinator provides administrative and compliance support to the Vice President of Legal Services and Legal Department. This role is responsible for coordinating compliance-related administrative functions, maintaining accurate records, supporting legal and regulatory initiatives, and ensuring efficient day-to-day operations. The ideal candidate is highly organized, detail-oriented, able to manage confidential information, and capable of balancing multiple priorities in a fast-paced environment.

Essential Duties And Responsibilities

Legal and Executive Support

• Provide administrative support to the Vice President of Legal Services, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Prepare, review, format, and distribute legal and compliance-related documents, reports, presentations, and communications.
• Coordinate departmental meetings, prepare agendas, record meeting minutes, and track follow-up actions.
• Maintain electronic and physical legal files, ensuring proper organization and document retention.

Compliance Administration

• Coordinate and track compliance-related activities, deadlines, and reporting requirements.
• Maintain compliance logs, certifications, licenses, policies, and regulatory documentation.
• Assist with internal audits, compliance reviews, and regulatory inquiries.
• Monitor and manage document renewal schedules and compliance calendars.
• Support policy and procedure updates by maintaining version control and distribution records.
• Assist with the collection, organization, and retention of compliance-related records and evidence.

Contract and Legal Document Management

• Maintain contract databases and document tracking systems.
• Coordinate routing, execution, and storage of contracts and legal agreements.
• Assist with document preparation, collection of signatures, and record maintenance.
• Support legal research and information gathering as directed.

Administrative Functions

• Prepare reports, spreadsheets, and presentations for executive and board-level meetings.
• Manage departmental invoices, purchase orders, and budget tracking activities.
• Serve as a liaison with internal departments and external stakeholders regarding legal and compliance matters.
• Handle sensitive and confidential information with the highest level of discretion.
• Perform other duties and special projects as assigned.

Qualifications

• Associate's degree in Business Administration, Paralegal Studies, Legal Studies, or related field preferred.
• Minimum of 3 years of administrative experience, preferably supporting legal, compliance, risk management, or executive leadership functions.
• Experience managing highly confidential information and sensitive documentation.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with document management systems and compliance tracking tools preferred.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Occasional lifting of files or office materials up to 20 pounds.