Compliance Assistant

Los Angeles Conservation Corps; Los Angeles (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Sick time

Vacation

Job summary

Los Angeles Conservation Corps is seeking a Compliance Assistant to ensure adherence to contractual obligations and maintain all compliance records. The role supports audits, policy management and reporting, coordinating site visits and trainings, and maintaining calendars and trackers to ensure timely deliverables.

The ideal candidate has strong written and oral communication, attention to detail, and the ability to work with diverse stakeholders.

Qualifications

• Excellent communication and presentation skills, verbal and written.
• Diversity awareness and ability to interact with people from varied backgrounds.
• Strong time management and attention to detail.
• High level of accountability, responsibility and dependability.
• Ability to work both independently and in a team.

Responsibilities

• Organizes Compliance department records and related files.
• Maintains and updates contract, policy, and compliance tracking systems.
• Prepares summaries of contractual agreements.
• Assists with audits or monitoring reviews by funders.
• Responds to requests from external auditors and program monitors.
• Supports site visits, trainings and compliance activities.
• Manages compliance calendar and deadlines.

Skills

Communication

Time management

Attention to detail

Confidentiality

Teamwork

Presentations

Task structuring

Independent work

Interpersonal skills

Public speaking

Education

High school diploma

Bachelor’s degree preferred

Tools

Excel

Word

PowerPoint

Teams

SharePoint

Adobe

Job description

Organization SummaryThe LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.MissionWe create equitable opportunities for young people to build resilience in themselves, their communities and the environment through a program of work, education and support.Position SummaryReporting to the Compliance Officer & General Counsel, the Compliance Assistant position contributes to the organization’s success by ensuring that the organization is in compliance with all contractual obligations. The position is responsible for organizing and maintaining all compliance related records (including contracts and contract related documents, policies, SOPs, manuals, legal and corporate records), maintaining and updating internal record tracking tools, managing all contract and compliance reporting deadlines, drafting contract summary sheets, preparing minor agency agreements, assisting with internal and external audits, assisting with compliance related trainings, and implementing records retention policies and practices.ResponsibilitiesOrganizes Compliance department maintained and related records,Assists with monitoring organizational compliance requirements.Maintains and updates contract, policy, and other compliance department tracking systems.Prepares summaries of contractual agreements.Assists with the coordination of audits or monitoring reviews by funders.Assists with responding to requests from external auditors and program monitors.Assists with conducting internal and external site reviews and audits to monitor compliance with organizational policies and procedures and contractual obligations.Assists with preparing site visits, trainings, and other compliance related activities.Monitors electronic and physical record retention processes including file organization and cataloging.Manages compliance calendar, assist with scheduling site visits, compliance related trainings, internal and external auditing deadlines, and compliance training.Other duties as requested.Please note that this job description is not intended to provide a comprehensive list of all duties, responsibilities, or activities that may be required of the employee in this role. Duties responsibilities and activities may change at any time and without notice.Minimum Requirements/QualificationsDemonstrate excellent communication and presentation skills (verbal and written); characterized by actively listening and ensuring respectful two-way communication.Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.Demonstrate strong time management skills and a high level of attention to detail.Demonstrate a high level of accountability, responsibility, and dependability.Demonstrate teamwork through cooperation and collaboration with others.Demonstrate a positive attitude, self-discipline and self-awareness.Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.Ability to accept, direct and perform responsibilities and assigned tasks as a project team member in support of the overall project.Ability to explain policies, procedures, directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.Ability to structure tasks, establish priorities and set goals.Ability to effectively perform the physical requirements of the job, as well as train others.Ability to effectively provide presentations, work demonstrations, and instruction to others to promote and establish of culture of safety.Ability to balance competing priorities and multiple stakeholders.Ability to work independently.Intermediate level of computer skills (Microsoft Office environment) including Excel, Word, PowerPoint, and Internet research.High level of interpersonal skills, integrity and the ability to keep information confidential.Uses good judgment, evaluates alternatives in the achievement of quality outcomes.Results-/Solution-oriented; flexible.Passion for the Corps and ability to articulate its mission.Experience with using and updating databases.Excellent attention to detail and accuracy in entering data.Education And ExperienceHigh school Diploma.A minimum of one (1) year of experience in quality assurance, database management, and working in the areas of contracts and grants management.Experience with data entry in information management systems for data collection and reporting purposes.Experience with Excel, Word, PowerPoint, Teams, SharePoint, Adobe.Bachelor’s degree (from an accredited institution) in a related field, preferred.Experience in nonprofit contract compliance, working in the areas of contracts and government grant management, preferred.Previous experience working as a secretary or in the non-profit or public sector, preferred.Other Duties and RequirementsCalifornia Class C Driver’s License, validation of driving record for commercial policy insurability per the requirements of the state of California.Occasional use of private vehicle for company purposes; validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the State of California. Mileage will be reimbursed at the Internal Revenue Service (IRS) standard mileage rate.Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility)Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.Reference checks will be conducted. Employment is contingent upon receipt of acceptable references.Salary and BenefitsHourly rate range $23.19 - $28.54. A starting hourly rate higher than $23.19 is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale.Medical, Dental, Vision Benefits with 93% employer coverage of costs for employee and 79% coverage for additional family members.3 weeks of vacation accrued per year; 11 paid Holidays and 80 hours of sick time accrued per year.401k retirement plan with match of up to 3%.Application ProcedureComplete application and provide resume and cover letter at www.lacorps.org. The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.Based upon a review of your application and supportive information, applicants will be considered for the interview portion. The interview will cover education and experience requirements. Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.AA/EEO StatementIt is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.LA Conservation CorpsEqual Opportunity Employerwww.lacorps.org