Compliance and Billing Coordinator

The Arc Ontario; Canandaigua (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Compliance and Billing Coordinator to join their Quality Assurance department. This role involves managing agency billing, maintaining Electronic Health Records, and ensuring compliance with regulations. You'll lead software-related tasks, train staff, and oversee the records room. Join a dynamic team that values flexibility and growth, where your contributions will directly impact the quality of services provided to individuals with disabilities. If you're detail-oriented and thrive in a fast-paced environment, this opportunity is perfect for you!

Benefits

Health benefits

Retirement benefits

Paid time off

Educational assistance

Opportunities for growth

Qualifications

• 3 years of related work experience or equivalent education.
• Experience with Therap software is required.

Responsibilities

• Manage weekly agency billing and maintain Electronic Health Records.
• Ensure compliance with OPWDD regulations and assist in training staff.

Skills

Therap software

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Publisher

Microsoft PowerPoint

Interpersonal skills

Organizational skills

Attention to detail

Education

Associate's Degree in Applied Science

Tools

ImPowr

Relias

Job description

4 weeks ago Be among the first 25 applicants

Position Overview: The Compliance and Billing Coordinator is responsible for a variety of fast-paced administrative tasks within the Quality Assurance department. This role involves managing weekly agency billing, maintaining the Electronic Health Record (EHR), and ensuring compliance with OPWDD regulations. You'll lead Therap software-related tasks, train staff, and review program billing for accuracy and compliance. The position also includes problem-solving responsibilities, such as recording and summarizing Incident Review Committee meetings, preparing reports, and assisting with QA projects. Additionally, you'll oversee the agency's records room, managing file organization, purging, and retention, while serving as the liaison for all records-related matters across departments. This position reports to the Director of Quality Improvement and Compliance.

Work Location: Canandaigua, NY

Schedule: 8am-4pm M-F with flexibility in schedule to meet agency needs

Our Culture

Investing in our staff while thriving in a flexible and fun work environment!

The Arc Ontario Story:

Founded in 1954, we believe that all individuals with disabilities or other challenges are an integral part of their community.

Responsibilities

• Provide guidance and leadership to the agency on all Therap-related topics. Assist in new program and module development, preparation, and staff training. Ensure Therap documentation complies with OPWDD regulations. Attend Therap User Group meetings, trainings, and conferences.
• Serve as the agency's subject matter expert for OPWDD regulations concerning program billing for both waiver and non-waiver services. Train staff on new regulations as necessary. Review all submitted billing for compliance before submission. Collaborate with finance staff to ensure accurate and timely billing entry.
• Maintain the Records Room in an organized and efficient manner. Perform routine filing, organize records by year and individual, and manage purged records pending shredding approval. Work with QA team members to complete annual record purges.

As a full-time team member at The Arc Ontario, you will receive...

• Health and retirement benefits
• Paid time off — over 3 weeks of vacation in your first year!
• Opportunities for growth and advancement within the agency
• Educational assistance
• And more

Minimum Requirements

• Associate's Degree in Applied Science (Administrative Assistant) or related field, with three years of related work experience, or equivalent education and experience.
• Experience with Therap required.
• Proficiency in word processing and data entry; knowledge of Microsoft Word, Excel, Access, Publisher, and PowerPoint necessary.
• Ability to learn additional software (ImPowr, Relias, etc.) as needed.
• Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to work efficiently in a fast-paced environment.
• No lifting restrictions.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Individual and Family Services