Compliance Analyst, Third-Party Management

Jobtailor; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Jobtailor in New York is seeking a detail-oriented Third-Party Compliance Coordinator to oversee the third-party lifecycle, manage requests in SmartBuy, Ariba, Oracle, IIQ, and GSM/TLM Helpdesk, and ensure accurate records across systems.

You will support onboarding of suppliers, resolve invoice issues, monitor workflows, and collaborate with TLM Operations, Sourcing, TRMs, and cross-functional teams to uphold policy timelines and controls in a fast-paced environment.

Qualifications

• Strong organizational and process management skills.
• Excellent attention to detail and ability to maintain complete and accurate records.
• Strong analytical and problem-solving skills, including researching issues and identifying gaps.
• Ability to work with large volumes of data in an organized, accurate way.
• Strong written and verbal communication with cross-functional stakeholders.

Responsibilities

• Coordinate administrative and operational activities throughout the third-party lifecycle.
• Submit and manage SmartBuy, Ariba, Oracle, IIQ, and GSM/TLM Helpdesk requests.
• Monitor purchase requisition approval workflows and provide PO information to TRMs.
• Support setup and onboarding of new suppliers.
• Research and help resolve invoice and payment-related issues.
• Maintain accurate third-party records across systems and repositories.
• Review reports and third-party data, identify discrepancies, and coordinate resolution.
• Assist with documentation and preparation for TLM risk assessments.
• Coordinate with TLM Operations, Sourcing, TRMs, and cross-functional teams.
• Educate TRMs and CA&C colleagues on TLM requirements, processes, tools, and responsibilities.

Skills

Organizational skills

Attention to detail

Verbal communication

Interpersonal skills

Collaboration

Adaptability

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Excel

PowerPoint

Job description

• Coordinate administrative and operational activities throughout the third-party lifecycle
• Submit and manage SmartBuy, Ariba, Oracle, IIQ, and GSM/TLM Helpdesk requests
• Monitor purchase requisition approval workflows and provide purchase order information to TRMs
• Support setup and onboarding of new suppliers
• Research and help resolve invoice and payment-related issues
• Maintain accurate third-party records and documentation across systems and repositories
• Review reports and third-party data, identify discrepancies, and coordinate resolution
• Research and validate information across third-party systems and manage data change requests
• Maintain the CA&C preferred third-party list and monitor contract expiration dates
• Assist with documentation and preparation for TLM risk assessments
• Support pre- and post-contract TLM requirements and policy timelines
• Coordinate with TLM Operations, Sourcing, TRMs, and cross-functional teams
• Help ensure TLM requirements and documentation are consistently maintained
• Support the CA&C TLM program and its control and compliance environment
• Educate TRMs and CA&C colleagues on TLM requirements, processes, tools, and responsibilities
• Support reporting and process improvement initiatives
• Report to the Manager of Third-Party Compliance

Requirements

• Strong organizational and process management skills with the ability to manage multiple requests, priorities, and deadlines simultaneously
• Excellent attention to detail and ability to maintain complete and accurate records and documentation
• Strong analytical and problem-solving skills, including researching issues, identifying gaps or inconsistencies, and determining appropriate next steps
• Ability to work with large volumes of data and information using an organized, accurate, and systematic approach
• Strong verbal and written communication skills with cross-functional stakeholders
• Interpersonal and collaboration skills to build and maintain effective working relationships across global and matrixed teams
• Ability to adapt quickly to shifting priorities, multiple demands, ambiguity, and a fast-paced environment
• Self-motivated and proactive; able to work independently and collaboratively
• Strong follow-through and ability to take ownership through completion
• Proficiency in Microsoft Excel and PowerPoint
• Bachelor’s degree or equivalent experience
• Experience in Third-Party Management, procurement, sourcing, operations, risk management, controls, compliance, or a related discipline preferred
• Experience identifying or supporting business process improvements preferred

Core Competencies

Demonstrates strong organizational and process management skills, with proficiency in Microsoft Excel and PowerPoint. Capable of managing third-party lifecycle activities, ensuring compliance, and supporting process improvements in a fast-paced environment.

Highest-signal resume keywords

• Third-Party Management
• Procurement
• Risk Management
• Process Improvement
• Data Analysis

Hard Skills

• Data Management
• Process Management
• Analytical Skills
• Documentation Maintenance
• Invoice Resolution
• Purchase Order Management
• Contract Monitoring
• Compliance Support
• Reporting
• Research Skills

Soft Skills

• Organizational Skills
• Attention to Detail
• Verbal Communication
• Interpersonal Skills
• Collaboration

Industry Keywords

• Third-Party Lifecycle
• Sourcing
• Operations
• Controls
• Compliance

Tools & Technologies

• SmartBuy
• Ariba
• Oracle
• IIQ
• GSM/TLM Helpdesk