Compliance Administrator

Friedman Vartolo LLP; Philadelphia (Philadelphia County); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision

Flex spending

401k

Gym membership reimbursement

Job summary

Friedman Vartolo LLP is seeking a diligent Compliance Administrator to ensure ongoing regulatory adherence and risk management across our firm. The role emphasizes problem solving, project management, and maintaining records and libraries.

Responsibilities include audits, client alerts processing, and vendor oversight, with travel as needed. A degree is preferred, with prior compliance or legal admin experience highly valued in a law firm setting.

Qualifications

• Bachelor's degree preferred, or equivalent experience in the field.
• Strong written and verbal communication abilities.
• Experience in compliance, risk management or legal administration preferred in a law firm.
• Detail-oriented with excellent organizational skills.
• Proficiency in Excel with Power Query; familiarity with data visualization.

Responsibilities

• Maintain policy and procedure archives and assist with drafting, review and approval.
• Review, document, store and distribute client alerts.
• Oversee scheduled audits including desk and security checks.
• Review scorecards for compliance violations or risk.
• Assist with remediation plans and trainings.
• Maintain client relationships and understand client expectations.
• Assist with vendor management to ensure third-party compliance.
• Collaborate with operational teams to support compliance needs.
• Occasional travel for meetings and events.

Skills

Self-motivation

Attention to detail

Communication skills

Multi-tasking

Team collaboration

Education

Bachelor's degree preferred

Tools

Power Query

Power BI

Monday.com

Microsoft Project

Excel

Job description

The Company

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.

We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.

The Position

Friedman Vartolo LLP is seeking a diligent and detail-oriented Compliance Administrator to join our team. The Compliance Administrator will play a key role in ensuring that our firm remains in compliance with relevant laws, regulations, and industry standards. The role of Compliance Administrator is expected to be one of problem solving, project management, and risk management. It is expected that the Compliance Administrator will address issues timely, have a critical eye for detail and utilize high level organizational skills to ensure firm records, libraries, and distributions are well processed and maintained.

Responsibilities

• Maintenance of policies and procedures archive and assistance with drafting, review, and approval of same.
• Initial review, documentation, storage, and distribution of client alerts
• Execution and/or oversight of scheduled audits, including regularly scheduled office clean desk and security audits.
• Review of scorecards for compliance violations or potential risk as evidenced by client notes or findings.
• Assisting with compliance remediation plans and trainings.
• Maintaining a presence on client calls and with clients to reinforce relationships with clients and a strong understanding of client expectations.
• Assisting with vendor management ensuring the compliance practices of third-party vendors and service providers are meeting the firm's standards and regulatory requirements.
• Working with the management of various operational teams, as well as employees, to foster good relationships and an "open door" policy for assisting with compliance needs.
• Flexibility to travel occasionally for client meetings, industry events, and other business-related activities.

Requirements

• Bachelor's degree in related field preferred but relevant experience in the industry will be considered in lieu of a degree.
• Ability to work effectively and efficiently with minimal supervision, exhibiting a high degree of self-motivation and initiative.
• Excellent verbal and written communication skills, and the ability to convey important information clearly and effectively.
• Prior experience in compliance, risk management, vendor management or legal administration, preferably in a law firm environment.
• Detail-oriented and highly organized, with the ability to manage multiple tasks and priorities simultaneously
• Proficiency in Microsoft Excel with advanced skills in Power Query.
• Experience in data visualization and analysis using Power BI.
• Familiarity with project management software such as Monday.com or Microsoft Project.

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [e-mail] to request an accommodations.

Location

Philadelphia, PA office