Compliance Administrative Assistant/Receptionist

EGStoltzfus Homes, LLC; Lancaster (Lancaster County); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in the construction sector is seeking a Compliance Administrative Assistant/Receptionist to join their Commercial Construction team. The ideal candidate will have skills in compliance, reception, and accounting tasks, ensuring the company's culture is represented positively while promoting teamwork and respect in the workplace. They offer a comprehensive benefits package, including health insurance and 401k options, in a dynamic work environment.

Benefits

Health, dental, and vision insurance

Company paid life and disability insurance

401k plan with company match

Paid vacation and flex time

Career development and training opportunities

Profit sharing

Qualifications

• Experience with Microsoft applications and Adobe/Blue Beam software preferred.
• Strong communication skills, both written and verbal.
• Ability to self-motivate and manage tasks efficiently.

Responsibilities

• Process accounts payable invoices and assist with compliance recordkeeping.
• Perform receptionist duties and assist with banking deposits.
• Ensure compliance forms are complete and accurately submitted.

Skills

Self-motivation

Task management

Communication

Attention to detail

Alignment with company values

Tools

Microsoft Word

Microsoft Excel

Adobe

Blue Beam PDF

Job description

Description

EGStoltzfus is an established residential and commercial construction company located in Lancaster, PA. Founded in 1968, we’re one of the most reputable construction companies in the region. We are known for our customer-centric philosophy, honesty, integrity, quality and value of work.

Our growing team of employees is the reason for our success! We are a group of fun, smart, friendly people who are passionate about our work and serving our clients and partners. Our success also allows us to contribute our organization’s time and financial resources both locally and globally.

We seek to hire a Compliance Administrative Assistant/Receptionist to join our Commercial Construction team. The Compliance Administrative Assistant/Receptionist will strengthen our company culture and represent the company well while working collaboratively to ensure compliance and wage report forms are accurately completed and submitted. The candidate will sit at a front desk of the office and be responsible for reception, compliance, and accounting tasks.

The candidate’s responsibilities include but are not limited to the following tasks:

• Process accounts payable invoices and customer payments.
• Assist with banking deposits and other bookkeeping tasks as needed.
• Assist with compliance forms and exhibits to make sure they are complete. If forms or exhibits are incomplete or incorrect, contact subcontractors so they can fix their errors and resubmit their forms.
• Participate in all aspects of compliance recordkeeping at the direction of the Compliance Manager.
• Assist with Service Management tasks, and follow up on work orders as directed.
• Assist with paperwork for new trade partners and help with compliance and tracking for certificates of insurance.
• Perform receptionist duties, including answering phones, ordering office supplies, organizing meetings/food, and greeting visitors.

Requirements

Qualifications for this position include:

• Personal alignment with EGStoltzfus mission, vision, and guiding principles
• Experience with Microsoft Word, Excel, and other Microsoft applications
• Preferred experience with Adobe or Blue Beam PDF editing software
• Desire and ability to self-motivate to meet goals and deadlines
• Strong task management skills with a keen attention to details
• Communication skills both written and verbal
• Aptitude and interest in ever changing programs used for websites, email, text, search engines, etc.

The ideal candidate will uphold our Guiding Principles:

• Focus on others: treat people honestly, fairly, and with respect
• Earn trust and respect: our actions and words reflect who we truly are
• Honor our commitments: do what we say we will do
• Practice teamwork: lift each other up, give others the benefit of the doubt
• Create positive fun energy: “Work hard, play hard”
• Value relationships: fast to praise, slow to criticize

Benefits the company offers:

• Health, dental, and vision insurance
• Company paid life and disability insurance
• Health Savings Account
• 401k plan with company discretionary match
• Paid vacation and flex time
• Employee Assistance Programs
• Career development and training opportunities
• Profit sharing
• Referral program

EGStoltzfus is an Equal Opportunity Employer.