Compliance Administrative Assistant

Shenandoah Valley Organic, LLC; United States; On-site; USD 32,000 - 34,000; Part time

Job summary

Farmer Focus seeks a Compliance Admin to support the Compliance team across audits, certifications, and animal welfare documentation. You will assist with grower onboarding, flock record accuracy, and on-site inspection coordination while maintaining meticulous records and strong grower relations.

This on-site/field role involves local travel to grower meetings and inspections, with a focus on safety, accuracy, and timely documentation in a dynamic production environment.

Qualifications

• High school diploma or GED is required.
• 3–5 years of experience in the protein industry, poultry operations, or compliance preferred.
• Knowledge of animal welfare standards and poultry regulations preferred.
• Proficient data entry, audit documentation, and report writing.
• Ability to work in a fast-paced environment with attention to detail.

Responsibilities

• Process grower flock records for accuracy and enter into the database.
• Assist with audit preparation and corrective action follow-up.
• Mail weekly flock records and grower settlements as needed.
• Support grower onboarding and file maintenance.
• Coordinate on-site inspections and maintain compliance records.
• Maintain positive relationships with growers and internal teams.

Skills

Data entry

Auditing support

Communication

Microsoft Word

Excel

Education

High school diploma or GED

Tools

Excel

Word

Database entry

Job description

Compliance Admin Job Description

Job Title: Compliance Admin

Department: Live Compliance

Reports To: Compliance Manager

FLSA Status: Non-Exempt

Location: Annex / Field Support

Work Arrangement: On-Site / Field Shift / Schedule: 1st Shift

Travel Requirements: Local, travel may be required for grower meetings, audits, farm visits, and inspections

Employment Type: Temporary employment

Role Overview / Purpose and Scope

The Farmer Focus brand of organic meat products has an opportunity for a Compliance Admin. The successful candidate will bring a safety-first, hands-on mindset and serve as a self-motivated partner supporting the Compliance team, grower relationships, certification programs, animal welfare standards, audits, and continuous improvement across the organization. This role assists the Compliance Specialist and Compliance Manager with administrative duties, grower onboarding, flock record accuracy, audit preparation, certification support, animal welfare documentation, on-site inspection coordination, corrective action follow-up, and maintenance of grower files and records while helping maintain exceptional relationships with growers and farm partners.

Key Responsibilities

• Process grower flock records for accuracy, enter flock records into the database, note record issues, and report concerns to the Compliance Specialist.
• Assist with collecting information for corrective actions and support follow-up documentation as needed.
• Mail weekly flock records to growers for upcoming flocks.
• Print and mail grower settlements upon approval.
• Review order confirmations, chick delivery invoices, and chick invoices for accuracy and create new flock files.
• Assist with the grower onboarding process and maintain the file system for grower records.
• Assist in preparation for audits and inspections, including reporting, pulling files, organizing documentation, and checking records for accuracy.
• Support animal welfare audits and inspections by organizing records, preparing reports, documenting observations, and tracking non-conformances and corrective action plans.
• Assist with reviewing animal care documentation related to housing, ventilation, lighting, biosecurity, stocking density, feeding, watering, health management, handling, transport, and processing practices.
• Maintain accurate audit, inspection, certification, animal welfare, and follow-up records to support compliance with company standards, customer expectations, and applicable regulatory requirements.
• Collaborate with growers, farm partners, processors, and internal stakeholders to promote animal welfare best practices, support compliance initiatives, and reinforce Farmer Focus standards.
• Participate in training, meetings, workshops, and continuous improvement efforts related to animal welfare, compliance, audit readiness, and grower support.
• Stay informed of animal welfare standards, poultry industry best practices, certification requirements, and audit protocols to support accurate documentation and compliance readiness.
• Support certification programs through accurate recordkeeping, timely documentation, and administrative follow-through.
• Assist in organizing grower meetings, events, and related communications.
• Maintain positive, professional relationships with growers, internal partners, and all levels of the organization.
• Perform all other related duties as assigned by management.
• Work within the framework of Farmer Focus CARES values: Community, Accountability, Respect, Excellence, and Stewardship.

Compensation

$23.00 - $25.00 an hour

Qualifications

• Minimum high school diploma or equivalent GED certificate required.
• Knowledge of standard agricultural practices.
• Minimum 3–5 years of experience in the protein industry, poultry operations, agricultural compliance, or a related field preferred.
• Demonstrated knowledge of animal welfare standards, poultry regulations, biosecurity practices, and industry best practices preferred.
• Ability to work in a fast-paced environment while managing multiple priorities and maintaining attention to detail.
• Proactive team building and relationship-building skills, including the ability to work independently and as a team member.
• Proficient PC skills, including Microsoft Word, Excel, SMART devices, and internal company programs/applications.
• Proficiency in using computer software for data entry, data analysis, audit documentation, and report writing.
• Proficient math skills, including addition, subtraction, multiplication, division, common fractions, and decimals.
• Demonstrated ability to communicate effectively in both oral and written communications.
• Strong auditing, inspection, documentation, and reporting skills with excellent attention to detail.
• Proficient skills in reading, writing, and speaking the English language.
• Effective problem-solving and resolution skills with the ability to exercise good judgment.
• Demonstrated customer service skills with the ability to relate effectively and tactfully with growers and all levels of the organization.
• Commitment to and demonstration of high ethical standards governing professional behavior and interactions.
• Genuine commitment to animal welfare, humane animal treatment, and sustainable poultry operations.
• Ability to adapt effectively to workplace changes, new job duties, and updated responsibilities.

Additional Qualifications

• Positive attitude, good judgment, and excellent time management skills.
• Strong organizational skills and ability to maintain accurate files and records.
• Customer-service mindset with the ability to build effective working relationships with growers and internal teams.
• Champion for safety, quality, compliance, and company standards.
• Relevant animal welfare auditing or inspection certification, such as PAACO, preferred.
• Training or certification in HACCP principles preferred.
• Willingness to participate on the audit team.

Drug, Alcohol, and Background Screening

New team members must be able to pass a drug, alcohol, and background screening post-offer and prior to the start of their employment.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of their third day of work.

Physical Demands and Working Conditions

Work is conducted both on-site at Farmer Focus facilities and in the field at grower farms in Virginia and West Virginia. The role may require travel to conduct audit support, inspections, grower meetings, and related compliance activities. Work may include office, plant, and farm environments with regular use of a telephone/cell phone, computer including keyboard, SMART devices, email, and/or fax for necessary communications. Requires the essential use of hands, speech, eyesight, and hearing. Vision requirements include close and distance vision, peripheral and depth vision, and the ability to adjust focus as needed; must possess color vision. Must be able to tolerate varying plant and farm conditions, including heat, wet, chill, outdoor temperatures, uneven surfaces, and exposure to live animals. Hearing and eye-protective equipment may be required in production areas, and hair and beard nets are required where applicable. Must be able to traverse stairs and walk through production and farm environments as needed. May need to physically move light equipment or supplies from one place to another. Must have fine hand and finger dexterity. Must be willing to participate on the audit team. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

About Farmer Focus

Farmer Focus exists to promote and protect generational family farms by shifting farm-level decision-making and chicken ownership back to farmers and empowering them to farm the way they know is best. We are committed to producing 100% organic and humanely raised chicken that is better for people, the planet, and animals. Our culture is grounded in servant leadership and guided by our CARES values: Community, Accountability, Respect, Excellence, and Stewardship. Our top priorities are people, safety, and quality. At Farmer Focus, our vision is to disrupt the status quo by creating bold opportunities for people who demand more and deserve better.

EOE, including disability/vets Farmer Focus is a company dedicated to people, the farmers who grow for us and our team members who work in our state-of-the-art facilities. Whether a general laborer on our breast debone line or an executive, we are committed to creating a workplace that values all our people and offers everyone a chance to grow and thrive. We operate from our Farmer Focus CARES values: Community, Accountability, Respect, Excellence, and Stewardship. We plan our work schedules to avoid most Saturday work. We do not run production on Sundays. Join us in our mission to protect generational family farms. We look forward to working with you!

Farmer Focus es una empresa dedicada a las personas, los granjeros que crían para nosotros y a los miembros del equipo que trabajan en nuestras instalaciones con tecnología de última generación. Ya sea usted un trabajador general de nuestra línea de pechuga o un ejecutivo, estamos comprometidos a crear un lugar de trabajo que valore a nuestra gente y ofrezca a todos la oportunidad de crecer y prosperar. Operamos en base a nuestros valores Farmer Focus CARES: Comunidad, Responsabilidad, Respeto, Excelencia y Mayordomía. Mayormente planificamos nuestros horarios evitando trabajar los sábados. No realizamos producción los domingos. Únase a nosotros en nuestra misión de proteger las granjas familiares generacionales. ¡Esperamos trabajar con usted!