Compassionate Patient Access & Intake Specialist

Janus of Santa Cruz; California; On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Job summary

Janus of Santa Cruz is seeking a mission-driven Patient Experience Representative to support patient access and front-end financial processes. This role handles intake, eligibility verification, authorization support, and at-service collections with care.

Reporting to the Patient Experience Supervisor, you will maintain accurate records in the EHR, communicate financial expectations, and deliver compassionate service to ensure a smooth intake journey for every patient we serve.

Qualifications

• High School Diploma or GED required.
• Knowledge of insurance billing, denials, appeals, and payment posting.
• Experience with EHR and billing systems.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Serve as the first point of contact (phone, in-person, digital).
• Complete intake, screening, and referral workflows.
• Schedule appointments and coordinate admissions.
• Verify insurance eligibility and benefits prior to service.
• Support authorization processes.
• Communicate financial expectations (copays, deposits, self-pay rates).
• Collect payments in accordance with policy.
• Provide basic financial guidance to patients.
• Maintain accurate transaction documentation.
• Maintain accurate records in the EHR.
• Ensure compliance with privacy and documentation standards.
• Support audit readiness with consistent data entry.
• Deliver compassionate, respectful, and professional service.

Skills

Organizational skills

Communication skills

Multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Description

Job Type

Full-time

Description

Janus of Santa Cruz is seeking a mission-driven Patient Experience Representative to support patient access and front-end financial processes. This is a key role shaping the patient experience—from first contact through admission—by ensuring accurate, timely, and compassionate service.

If you’re detail-oriented, patient-focused, and experienced in revenue cycle operations, we’d love to connect with you.

This is a full-time shift, Sunday - Thursday 5:30am - 2pm. This role will float locations between Santa Cruz and Watsonville.

About The Role

Under the supervision of the Patient Experience Supervisor, this position serves as a primary point of contact for patients and plays a critical role in intake, eligibility verification, authorization support, and point-of-service financial processes.

You will help ensure a seamless, respectful, and efficient intake experience for every patient we serve.

What You’ll Do

Patient Access & Intake

• Serve as the first point of contact (phone, in-person, digital)
• Complete intake, screening, and referral workflows
• Schedule appointments and coordinate admissions
  
  
  

Eligibility & Financial Clearance

• Verify insurance eligibility and benefits prior to service
• Support authorization processes
• Communicate financial expectations (copays, deposits, self-pay rates)
  
  
  

Point-of-Service Collections

• Collect payments in accordance with policy
• Provide basic financial guidance to patients
• Maintain accurate transaction documentation
  
  
  

Documentation & Compliance

• Maintain accurate records in the EHR
• Ensure compliance with privacy and documentation standards
• Support audit readiness with consistent data entry
  
  
  

Patient Experience

• Deliver compassionate, respectful, and professional service
• Address questions and escalate complex concerns
• Ensure a smooth and supportive intake journey
  
  
  

Requirements

What You Bring

Required:

• High School Diploma or GED
• Basic insurance knowledge is required. Experience with insurance authorizations, approvals, denials, and appeals is preferred and highly valued
• Knowledge of insurance billing, denials, appeals, and payment posting
• Experience with EHR and billing systems
• Proficiency in Microsoft Office (Excel, Word, Outlook)
  
  
  

Preferred Qualities:

• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Commitment to providing excellent patient service
  
  
  

Work Environment & Expectations

• Ability to work with complex systems and detailed data
• Strong attention to accuracy, deadlines, and compliance
  
  
  

Why Join Janus?

At Janus, we are committed to transforming lives and strengthening our community through compassionate, high-quality behavioral health services. When you join our team, you become part of a mission-driven organization that values:

• Compassion and respect
• Equity and inclusion
• Professional growth and collaboration
• Making a measurable difference in people’s lives
  
  
  

Apply today and help create a welcoming, supportive experience for every patient we serve.

Salary Description

$22.00-$25.00 hourly