Community Strategies Coordinator

Greater Cincinnati Foundation; Cincinnati (OH); On-site; USD 57,000 - 62,000; Full time

Job summary

Greater Cincinnati Foundation seeks a Community Strategies Coordinator to provide high-level administrative support to the CIO and the Community Impact team. You will manage calendars, travel, meetings, and materials, and assist with communications and project follow-up to advance strategic priorities.

Strong organizational skills, attention to detail, and ability to handle confidential information are essential.

Qualifications

• Minimum 3 years of relevant work experience in a non-profit or business setting.
• Strong written and verbal communication for high-level correspondence.
• Proficiency in Microsoft Office and CRM software preferred.

Responsibilities

• Provide executive and administrative support to the Chief Impact Officer.
• Coordinate schedules, travel, meetings, and materials, including minutes.
• Prepare expense reports and manage invoices and credit card statements.
• Plan events, manage RSVPs, catering, logistics, and venue setup.
• Liaise with internal teams and external partners to advance priorities.

Skills

Organizational skills

Project management

Communication

Confidentiality

Cross-functional collaboration

Customer service

Education

Bachelor's degree

PMP certification

CAP certification

Tools

Microsoft Office

CRM software

Job description

Community Strategies Coordinator

Job Summary

The Community Strategies Coordinator provides comprehensive administrative and operational support to the Chief Impact Officer (CIO), helping to effectively manage the CIO’s priorities, responsibilities, and day-to-day activities.

This position serves as a trusted and highly organized partner to the CIO, coordinating schedules, meetings, communications, projects, and follow-up. The Community Strategies Coordinator plays an important role in helping the CIO and Community Impact team advance Greater Cincinnati Foundation’s strategic priorities and community impact goals.

Essential Job Functions (Duties/Responsibilities):

Executive and administrative support to the Chief Impact Officer (CIO)

• Assist in planning, arranging, coordinating, and following-up on all meetings for which the Chief Impact Officer is chiefly responsible or as requested by the Chief Impact Officer. This may include arranging and scheduling meetings, preparing and distributing materials, compiling lists of attendees, maintaining and updating the Foundation’s database, verifying attendance, and drafting minutes.

• Coordinate and maintain the Chief Impact Officer’s schedule and time reporting. Make travel arrangements for out-of-town meetings of boards, conferences, speaking engagements and other matters.

• Prepare daily schedules to assure CIO is fully prepared for each day’s activities, including itineraries, directions, reservations and meeting agendas and materials. For internal meetings, reserve and set up conference rooms, arrange conference lines and audio-visual needs, and alert reception of visitors.

• Work with external schedulers for the outside boards and committees that the CIO serves on, and for the various community activities in which the CIO participates.

• Manage CIO’s credit card expenses and invoice processing, including coding and receipts. Prepare monthly expense reports for reimbursement of mileage, phone and data plan, and other miscellaneous expenses.

• Manage invitations, catering, logistics, venue/equipment rental and RSVPs for events, as needed. Assist with event set up, registration and follow-up for meetings that are initiated by the CIO. Larger GCF events will be handled by the GCF Events team.

• Handles routine written correspondence with non-profits, civic leaders, committees, and donors, as directed.

• Work collaboratively with other departments at GCF to assure smooth and efficient flow of projects.

• Maintain regular attendance and a visible presence in the office to be accessible to the CIO, internal staff, as well as external constituents.

Competencies

• Collaboration
• Adaptability
• Decision-making
• Building customer loyalty
• Work Standards

Required Skills/Abilities:

• Proactive professional with strong organizational skills, especially planning, coordination and follow-up. Attention to detail and accuracy is a requirement.
• Excellent project management skills.
• Strong planning and organizational skills. Ability to complete assignments independently, professionally and in a timely manner.
• Ability to make decisions about how to manage and organize own workload.
• Ability to work under the pressure of tight deadlines and stressful situations and be able to adapt to changing conditions.
• Ability to strictly maintain confidential information.
• Ability to collaborate with cross functional teams
• Ability to successfully interact with a diverse range of audiences.
• Commitment to the community

Education and Experience:

• Minimum 3 years of relevant work experience in a non-profit or business setting
• Bachelors degree; Project Management Professional (PMP) certification; or Certified Administrative Professional (CAP) required
• Strong oral and written communication skills, in particular skills to write and edit correspondence for a chief level officer.
• Proficient in Microsoft Office Tools (Word, Excel, PowerPoint, Outlook)
• Strong customer service attitude. Ability to communicate and interact will with external partners and non-profits.
• Understanding of and ability to use Customer Relationship Management (CRM) software, preferred

Salary Range:

$57,000-$62,000

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.