Community Services Supervisor (Overstrength Prop 64 Grant Manager) - PRNS

City of San Jose; San Jose (CA); On-site; USD 118,000 - 144,000; Full time

Job summary

The City of San José’s Department of Parks, Recreation and Neighborhood Services seeks an Overstrength Community Services Supervisor to lead the Grantmaking for Community Impact Team. This role manages Prop 64 grant programs, coordinates with schools, nonprofits, and evaluators, and ensures compliant, data-informed investments in youth and community initiatives.

With a Bachelor’s degree and supervisory experience, you will oversee contracts, budgets, and program performance while coordinating

Qualifications

• Bachelor’s Degree in public administration, social work, sociology, or related field.
• Two years of related supervisory experience.
• Possession of a valid California Driver's License.

Responsibilities

• Support fiscal and administrative grant management with the State of California for the Proposition 64 Public Health and Safety Grant, including review of invoices, expenditure documentation, budget tracking, reimbursement materials, monitoring documentation, audit preparation, and grant closeout activities.
• Oversee implementation of the Accountability. Resilience. Connection. Grant Program across participating middle schools and feeder high schools;
• Serve as the primary Department lead for site-based operations, school coordination, and program model fidelity;
• Coordinate the Request for Proposals process and support contract development with selected nonprofit service providers;
• Monitor nonprofit provider performance, deliverables, staffing, invoices, service levels, participant data, and compliance requirements;
• Coordinate with school partners on referrals, attendance interventions, alternatives to suspension, student engagement, and transition planning;
• Support implementation of Botvin Life Skills Training and related pre/post assessment requirements;
• Review participant service data, individualized service plans, mentoring contacts, family engagement activities, referrals, and outcome measures;
• Coordinate with the external evaluator on the Local Evaluation Plan, data collection, reporting, data quality review, and Local Evaluation Report;
• Support required grant reporting, including Quarterly Progress Reports, reimbursement documentation, monitoring visits, audit preparation, and closeout;
• Convene regular coordination meetings with nonprofit providers, school partners, Department staff, fiscal staff, and evaluation partners; and
• Identify and resolve implementation, compliance, fiscal, or service delivery concerns.

Education

Bachelor’s Degree in public administration, social work, sociology, or related field

Job description

Are you ready to join a team that is “Building Community Through Fun?” Are you ready to make a difference?

The City of San José’s Department of Parks, Recreation and Neighborhood Services (PRNS) is looking for people who want to make San José a better place to live and visit. Our mission is to connect people through parks, recreation and neighborhood services for an active San José. ActivateSJ, PRNS’ latest strategic work plan, is committed to establishing healthy communities that inspire belonging by following the guiding principles of stewardship, nature, equity & access, identity and public life.

The Department creates and activates thriving public places, including over 40 community centers, 10 regional parks, over 200 neighborhood parks, Happy Hollow Park& Zoo, and over 65 miles of trail. We also offer diverse programming for all ages and abilities. We take a fun approach to public service, and value the public’s trust. Our team is collaborative, supportive, and innovative. We are a fast-paced organization that takes decisive action after thoughtful planning.

For more information, please visit activatesj.org.

The Division & Grantmaking for Community Impact Team

The Community Services Division (CSD) empowers and supports residents, schools, and local organizations to make the city more livable, safe and clean. CSD is comprised of three core service program areas - BeautifySJ, Grantmaking for Community Impact, and Youth Intervention Services. Overseen by a Deputy Director and two Division Managers, there are 148 full-time equivalent employees and an operating budget of approximately $46 million along with various sources including State, Federal and other special funds.

The Grantmaking for Community Impact (GCI) Team within CSD strategically invests public resources to improve the health, safety, and well-being of San José residents. The team manages the full lifecycle of competitive grant programs—from program design and funding strategy to procurement, contract management, performance monitoring, evaluation, and continuous improvement.

The GCI Team oversees millions of dollars in annual grant funding that supports nonprofit organizations, neighborhood groups, schools, and community partners delivering services in youth violence prevention and intervention, neighborhood revitalization, older adult wellness, and other community priorities. The team ensures that public investments are transparent, equitable, data-informed, and aligned with City Council priorities and community needs.

The Parks, Recreation and Neighborhood Services Department (PRNS) is currently recruiting for one Overstrength Community Services Supervisor within the Grantmaking for Community Impact Team. PRNS was awarded $3,959,448 through the Proposition 64 Public Health and Safety Grant Program, administered by the California Board of State and Community Corrections (BSCC). The grant term is July 1, 2026, through December 31, 2031.

Proposition 64 grant funding will support implementation of the Accountability. Resilience. Connection. (ARC) Program, a youth development, prevention, and intervention initiative designed to support middle school and early high school youth who may be vulnerable to cannabis use, violence, chronic absenteeism, school disengagement, suspensions, and juvenile justice involvement.

Salary ranges for the Community Services Supervisor classification is:

$118,460.16 - $144,318.72

All salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

This is a temporary (Overstrength) position that is anticipated to be funded through June 30, 2027, subject to further extension as appropriate. If this position is not extended through the budget process, the City may seek to place you in other internal job opportunities based on your previous work experience.

Key responsibilities include, but are not limited to the following:

• Support fiscal and administrative grant management with the State of California for the Proposition 64 Public Health and Safety Grant, including review of invoices, expenditure documentation, budget tracking, reimbursement materials, monitoring documentation, audit preparation, and grant closeout activities.
• Oversee implementation of the Accountability. Resilience. Connection. Grant Program across participating middle schools and feeder high schools;
• Serve as the primary Department lead for site-based operations, school coordination, and program model fidelity;
• Coordinate the Request for Proposals process and support contract development with selected nonprofit service providers;
• Monitor nonprofit provider performance, deliverables, staffing, invoices, service levels, participant data, and compliance requirements;
• Coordinate with school partners on referrals, attendance interventions, alternatives to suspension, student engagement, and transition planning;
• Support implementation of Botvin Life Skills Training and related pre/post assessment requirements;
• Review participant service data, individualized service plans, mentoring contacts, family engagement activities, referrals, and outcome measures;
• Coordinate with the external evaluator on the Local Evaluation Plan, data collection, reporting, data quality review, and Local Evaluation Report;
• Support required grant reporting, including Quarterly Progress Reports, reimbursement documentation, monitoring visits, audit preparation, and closeout;
• Convene regular coordination meetings with nonprofit providers, school partners, Department staff, fiscal staff, and evaluation partners; and
• Identify and resolve implementation, compliance, fiscal, or service delivery concerns.

This recruitment may be used to fill multiple positions in this, or other divisions or departments.

Education:A Bachelor’s Degree from an accredited college or university in public administration, social work, sociology, or related field.

Experience:Two years of related supervisory experience involving the organization and management of a comprehensive specialized program providing for the improvement of inter-group or communityrelations.

Licenses/Certificates: Possession of a valid California Driver's License (or the ability to obtain one).

Basic Competencies
(Needed at entry into the jobin order toperform the essential duties.)

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise–Demonstrates knowledge of and experience with applicable professional/technical principles and practices, citywide and departmental procedures/policies and federal and state rules and regulations.

Collaboration–Develops networks and builds alliances; engages in cross-functional activities.

Communication Skills–Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Fiscal Management–Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Leadership–Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.

Problem Solving–Approaches a situation by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Supervision–Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Teamwork & Interpersonal Skills– Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Project Management– Ensures support for projects and implements agency goals and strategic objectives.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process may consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Taylor Pawlik at [e-mail].