Community Manager Supervisor

Inframark; Gilbert (AZ); On-site; USD 70,000 - 90,000; Full time

Job summary

Inframark is seeking a Community Manager Supervisor in Gilbert, AZ to ensure efficient operation of Community Managers and associated associations. You will oversee budgets, contracts, and governance, while supporting Board members and residents.

Responsibilities include strategic direction, financial oversight, and training for managers to ensure on-time service delivery. Strong leadership and communication are essential for successful collaboration with boards and vendors.

Qualifications

• Strong verbal and written communication to interface with residents, boards and vendors.
• Ability to build relationships with Community Managers, board members and vendors.
• Excellent organizational and prioritization skills.
• Customer service orientation with professional presentation skills.
• Proven time management and adaptability within changing client needs.
• Proficient with Windows and MS Office applications, including Excel.

Responsibilities

• Reports to the Director of Community Management and guides the team.
• Develops strategic direction and ensures timely delivery for associations.
• Oversees budgets, taxes, collections, processes and procedures.
• Reviews financial reporting and makes recommendations on variances.
• Reviews vendor contracts and bids per management agreements.
• Performs audits of utility invoices and tracking payments.
• Monitors inspections and enforcement of covenants.
• Attends board/annual meetings to support and train Community Managers.
• Ensures timely notices, agendas, and minutes distribution.
• Oversees enforcement of rules, regulations, and laws.
• First-line responder to escalated complaints and documents actions.

Skills

Verbal communication

Written communication

Interpersonal relationships

Organizational skills

Customer service

Presentation skills

Time management

Adaptability

Windows / MS Office

Leadership

Education

Bachelor's Degree in Community/Association Management

Associate Degree in Community/Association Management

Industry experience equivalence

Tools

MS Office Suite

Job description

The Community Manager Supervisor assumes responsibility for insuring the efficiency and effectiveness of the Community Managers they represent. The Community Manager Supervisor also manages Association operations and administrative functions in order to maintain a smooth running & properly functioning Community, for the purpose of on-time product and service delivery to the Client to their assigned communities, along with the assigned communities of the team members they represent.

RESPONSIBILITIES

• This position reports to the Director of Community Management
• Works with the Community Managers, Board Members, Director of Community Management to develop strategic direction and timely delivery, for the Associations managed, for contract delivery
• Ensures alignment of activities which meet the mission, vision and agreed critical success factors and goals of the Company and Board of Directors
• Oversees development, communication, and monitors Association budgets, taxes, collections, processes and procedures
• Reviews monthly financial reporting and makes recommendations to the Community Managers as to anticipated shortfalls and/or excess funding by budget line item
• Reviews bids and vendor contracts for property-level services in accordance with the parameters of the Association management agreement and Board of Directors
• Performs spot audits of utility companies’ invoices for payment in accordance with the client’s accounting procedures and timely delivery by due date
• Performs review of monthly inspections of all common properties within each Association and deed restriction violation communication, in accordance with the recorded covenants
• Available to attend Board and Annual meetings, as needed, to support, train, and provide proactive supervision for developing Community Managers
• Review and confirm timely distribution of meeting notices, agendas and minutes of meeting
• Oversee all procedures relating to enforcement of recorded rules and regulations, policies and procedures, and current laws
• First line responder to escalated complaint calls from Board Members, homeowners, and vendors. Insure that calls are acted upon and that follow up action taken is properly recorded and reported with the concurrence and knowledge of the Director of Community Management.
• Supervises the day to day operations of their assigned team.
• Understands and adheres to all company health and safety procedures as they relate to essential job functions

QUALIFICATIONS

• Proven verbal and written communication skills in order to interface with residents, Board members and vendors
• Ability to establish strong interpersonal relationships with assigned Community Managers, Board members and vendors
• Strong organizational skills, ability to prioritize work and attention to detail
• Strong customer service skills
• Strong presentation skills
• Strong time management skills
• Ability to adapt to change within the organization and the needs of the client
• Proficient in Windows and MS Office with excellent Excel capabilities
• Strong leadership and influence skills

EDUCATION and/or EXPERIENCE

Bachelor’s Degree with Community/Association management or equivalent industry experience, or Associates Degree with Community/Associate management or industry equivalent experience.

CERTIFICATES, LICENSES, REGISTRATIONS

CMCA, AMS, or PCAM Designation preferred

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions