Capital Projects Coordinator

City of Seattle; Seattle (WA); On-site; USD 77,000 - 90,000; Full time

Job summary

The City of Seattle’s Parks and Recreation Department is seeking a Capital Projects Coordinator in the Planning and Development Division to lead planning, design and construction of capital improvement projects. You will coordinate with project teams, agencies, and the public to deliver projects on scope, budget, and schedule.

Responsibilities include managing budgets and schedules, using Procore and MS Project, and ensuring adherence to City standards while engaging diverse communities through

Qualifications

• Requires minimum three years of project or construction management experience and a related bachelor’s degree.
• Experience with public outreach and engaging diverse communities.

Responsibilities

• Coordinate capital improvement planning, design, and construction from start to finish.
• Lead project teams and build cross-functional collaboration.
• Manage multiple projects in different phases and monitor budgets and schedules.
• Utilize Procore, E-Builder, and MS Office for project processes.
• Coordinate design reviews and contract administration with consultants.
• Ensure projects meet department standards and regulatory requirements.

Skills

Project management

Public outreach

Communication

Multicultural collaboration

Problem solving

Education

Bachelor degree in Architecture/Engineering/Urban Planning or related field

Professional license in related discipline

Tools

Procore

Adobe products

MS Project

Social media management

Job description

Posting number: 2026-01069

Department: Seattle Parks & Recreation Department

Division: Planning and Development

Job classification: Capital Projects Coordinator

Posting type: Open & Promotional

Categories: Planning and Development, Land Use, Real Estate, Project Management, Program Management, Architecture

Summary

About Seattle Parks and Recreation: Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is to equip employees and the public for well-being as we support healthy people, a thriving environment and vibrant community. We provide safe and accessible spaces for residents and visitors to work, recreate, rejuvenate and enhance quality of life and wellness for children, teenagers, adults and seniors. Delivering excellent customer service to all is a core value.

Equity & Inclusion: Seattle Parks and Recreation commits to advancing equity and social justice in our department and in every neighborhood by growing a dynamic and diverse workforce, developing strong investments, growth opportunities and beneficial partner strategies as we acknowledge and pledge to close disparities created by historical practices which often hindered workforce development, environmental justice, access to quality open spaces, programs and facilities.

About The Division

The Planning and Capital Development Division (PCD) provides long range planning, technical design and construction oversight for SPR major maintenance and development projects. PCD is comprised of project managers, engineers, landscape architects, planners and administrative staff.

About The Position

The Capital Projects Coordinator (CPC) position is part of a team of project managers within PCD that diligently and vigorously guides project development and implementation. This position will report to the Capital Projects Coordinator Supervisor.

The CPC/Project Manager takes the lead and strongly coordinates with all other PCD team members, other SPR divisions, other government entities, and community members and/or non-City partners. The CPC/project manager is responsible for, and takes pride in, delivering projects within scope, within budget and on schedule.

Examples of duties

• Coordinate the planning, design and construction processes for capital improvement projects for Seattle Parks and Recreation facilities. Projects are overseen from initial phases through completion. Some projects will have a planner in the lead position during the community outreach process and early design.
• Project teams are assigned at the start of a project. Participate in the early planning process and work towards building a strong team that will contribute at varying degrees throughout the duration of the project.
• Manage multiple projects at once in various phases of the planning/design/construction process.
• Be responsible for adherence to approved scope of work, prepare and update working budgets and prepare and update schedules for all assigned projects.
• Utilize project management software, E-Builder/Procore, and MS Office/MS Project for multiple processes.
• Follow City of Seattle guidelines to select design consultants. Negotiate, prepare and administer consultant contracts.
• Coordinate design reviews with the consultant team and internal staff from early design through bid documents.
• Scope out and obtain required supplemental documents and reports such as but not limited to: surveys, environmental reviews, geotechnical reports, wetland delineations, SEPA checklists, stormwater testing, historical surveys.
• Identify necessary permits and facilitate the permitting process.
• Coordinate bidding and contract awards.
• Administer the construction process and monitor project closeout.
• Ensure that objectives are met and projects are constructed to Parks Department standards.
• Serve as the departmental representative with other City departments, outside agencies, special interest groups, and the public to achieve project goals and meet City, State and Federal regulations.
• Projects can be highly visible community projects and have a large variety of vocal stakeholders with individual political, economic, and neighborhood agendas. Be responsive to requests for information, project updates, and listen to all voices. Respond to the public in a timely manner and notify project team and managers of any potential conflict or opportunity.
• Work with the Public Information Officer to execute the public outreach process, incorporate Race and Social Justice Initiatives, update websites, and inform constituents. Working knowledge of engineering and architectural design principles, practices and procedures, estimating techniques and project accounting, construction methods and the principles, methods and practices of project management are the basis of the position.
• Lead by example and hold the design team accountable within their areas of expertise.

Qualifications

Minimum Qualifications

Requires a minimum of three years project or construction management or related experience and a Bachelor Degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

Desired Qualifications - You will be successful if you have the following experience, skills, and abilities

• Three years of computer use, resulting in competent skills in Adobe products, project management software and social media. The ability to adapt quickly to and learn the use of project management-based software for construction management. Previous experience with Procore is a plus.
• A professional license in one of the disciplines mentioned above.
• Three years of experience in public outreach and engagement.
• Three years of construction management experience with a variety of public works projects in a governmental setting.
• Experience with alternative project delivery methods.
• 3 years or more project managing complex public buildings
• Strong familiarity with construction methods and contracting.
• A proactive approach to problem solving and the ability to work independently.
• Ability to handle a variety of demands and tasks and the flexibility to juggle multiple tasks while working in a fast-paced environment.
• Proficiency in use of social media outlets, adobe programs, and Microsoft Project.
• Ability to communicate and work effectively within a multicultural workforce and serve a diverse customer base.
• A positive attitude and enjoyment of working in a team-oriented atmosphere.

Supplemental information

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The full salary range for this position is $55.96 to $65.41 per hour.

Who May Apply

This position is open to all candidates that meet the qualifications. Seattle Parks and Recreation values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. Seattle Parks and Recreation encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.

Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check. The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance, SMC 14.17and the City of Seattle Personnel Rule 10.3. A driving history review may be conducted in compliance with SMC 4.79.020. Applicants will be provided an opportunity to explain or correct background information.

The City of Seattle offers a comprehensive benefits package including vacation time, 12 paid holidays, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits

We recognize that artificial intelligence (AI) tools, such as chatbots, automated response generators, or language models, can be helpful during the job search process. If you choose to use them, please carefully review all materials before submission to ensure accuracy, as you will be required to affirm that your responses are true and correct during the application process. Submitting inaccurate or misleading information may result in disqualification. Please also note that relying on AI to complete text-based supplemental questions or during interviews may not accurately represent your skills and experiences, which are critical to applicant success. In some cases, you may be instructed not to use AI tools during the selection process. Learn more about the City of Seattle AI Policy here.

SPR’s Core Competencies

Accountability & Action: Holding yourself accountable for achieving goals, completing tasks, and delivering quality work. Demonstrating thoughtful initiative in actions and decision-making and promoting high quality standards.

Equity and Inclusion: Supporting the goals of the Race and Social Justice Initiative and the City's commitment to workforce equity.

Communication: Sharing and exchanging information and ideas with people in a variety of ways to help them understand and remember the information.

Service: An ongoing commitment to base decisions and actions on the needs and priorities of the City.

Teamwork: Participating as an engaged member of a team to achieve group goals. Effectively working with internal and external people to complete tasks and achieve work group goals.