Facilities Manager

City-of-Seattle; Seattle (WA); Hybrid; USD 108,000 - 162,000; Full time

Job summary

The City of Seattle Office of Arts & Culture seeks a Facilities Manager to lead the facilities team, supervise operations at LHPAI and King Street Station, and ensure spaces are safe, welcoming, and ready for the community.

The role includes leadership, project and contract management, safety planning, and coordination with city partners, with a hybrid on-site presence up to four days a week.

Qualifications

• Experience leading facilities teams in complex public or cultural settings.
• Strong knowledge of safety, OSHA/WISHA, and ADA requirements.
• Experience with vendor contracts and city procurement processes.
• Ability to manage multiple projects and priorities.
• Commitment to equity and community-centered service.

Responsibilities

• Lead staff performing facilities and maintenance work, including scheduling, coaching, and back-up coverage.
• Serve as liaison to city partners, building owners, tenants, and community partners; communicate on issues, upgrades, and operations.
• Maintain and update evacuation plans; ensure staff training in safety protocols and emergency procedures.
• Develop and implement procedures for building use, rentals, permitting, notifications, and communications; improve data tracking.
• Lead facilities-related projects including planning, contract management, and building upgrades; work with leadership on negotiations.

Skills

Leadership

Facilities Management

Contract Management

Safety Compliance

Communication

Emergency Preparedness

Tools

Momentus

Job description

The Seattle Office of Arts & Culture (OAC) manages the City's public art program, cultural partnerships & grants programs, the King Street Station (KSS) gallery, the Langston Hughes Performing Arts Institute (LHPAI), and The Creative Advantage initiative. Our mission is to foster a city driven by creativity and ensure everyone has opportunities to engage in diverse arts and cultural experiences. In alignment with the City's Race and Social Justice Initiative, we work to eliminate institutional racism in our programs, policies, and practices.

The Facilities Manager is a hands-on leader responsible for OAC's facilities management, long-range planning, and building administration. You will supervise the OAC Facilities team, which supports offices, galleries, event areas, and community spaces at OAC-managed facilities, including LHPAI and KSS. You will help ensure our spaces are safe, welcoming, inclusive, and ready for the community.

Here is what you'll be doing:

• Leadership & Operations. Provide management and support for staff performing facilities and maintenance work, including scheduling, workload guidance, coaching, and back-up coverage as needed. Foster a work environment grounded in accountability, collaboration, and respect. Respond to needs related to building use, events, equipment, and rentals, adjusting resources when appropriate.
• Facility Coordination & Partnerships. Serve as liaison to city partners, building owners, tenants, and community partners. Maintain clear communication regarding onsite issues, system failures, upgrades, and shared facility operations.
• Safety & Emergency Preparedness. Maintain and update facility evacuation plans and emergency contact information. Make sure staff are trained in safety protocols and emergency procedures. Represent OAC in Citywide emergency planning meetings. Coordinate monthly safety meetings and oversee fleet responsibilities.
• Systems, Procedures & Conflict Resolution. Develop and implement procedures for building use, rentals, permitting, notifications, and communication standards. Help resolve conflicts over space use and ensure that rental processes align with best practices. Manage OAC's use of the Momentus event-booking software and improve data tracking.
• Project & Contract Management. Lead facilities-related projects, including strategic planning, contract management, negotiations, and building upgrades. Partner with OAC leadership and Labor Relations teams on union-related negotiations.

Major Upcoming Projects You'll Support:

• Provide leadership and coordination for LHPAI building improvement projects.
• Lead to completion a long-term operations contract to guide operations at LHPAI, including legislative process coordination, legal review, and partner negotiations.
• Strengthen shared facility practices with building owners and tenants at King Street Station.

To be successful in this role, you demonstrate:

• Commitment to racial equity and social justice principles.
• Responsive, people-centered customer service to strengthen shared facility practices and communication across OAC-run facilities.
• Strong ethics and the ability to maintain confidentiality.
• Skill in leading and developing staff to support a workplace culture grounded in accountability, collaboration, and mutual respect.
• High levels of organization and comfort with ambiguity.
• Clear and effective communication.
• Ability to build strong, effective relationships with community partners across diverse backgrounds, needs, and working styles.
• Ability to prioritize and respond to emerging issues.

Please note: This job advertisement is not intended to cover every activity, duty, or responsibility required for this position. Duties and responsibilities may change at any time with or without notice

We know no candidate will meet every qualification, and that's okay. We value transferable skills, lived experience, growth mindsets, and nontraditional career paths. If you're excited about this work and bring a mix of the qualifications below, we encourage you to apply.

• Managing facilities with an equity-centered approach.
• Supervising or leading teams to foster community-focused excellence and accountability.
• Navigating City systems such as contracting, permitting, construction, and purchasing.
• Contract negotiation.
• Project management in building operations or space planning.
• WISHA/OSHA regulations and ADA facility requirements.
• Maintenance methods, operational needs, and safety practices.
• Collaborative problem-solving and developing shared solutions.
• Working effectively in a unionized environment, including understanding labor agreements and collaborative approaches to resolving workplace issues.

AND

• A Current Washington State driver's license or evidence of equivalent mobility

This full-time, salaried civil service position is classified as Manager 1, Property & Facilities Management, and reports to the Finance, Operations & Facilities Division Director. It is governed by a collective bargaining agreement between the City and PROTEC17 - Strategic Advisors & Managers unit. The full classification salary range is $108,325 - $162,488 annually (equivalent to $51.88 - $77.82/hour). Following a pay equity and budget analysis, the identified salary range for this role is $124,006.32 - $129,643.92 annually (equivalent to $59.39 - $62.09/hour).

Work Environment:

This is a hybrid role based at King Street Station and the Langston Hughes Performing Arts Institute. This role is expected to work on-site up to 4 days per week. Individual schedules will be determined between the employee and supervisor.

Benefits:

A comprehensive benefits package includes vacation, holiday, and sick leave, as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More details are available at https://www.seattle.gov/human-resources/benefits

Why Work at the City of Seattle?

At the City of Seattle, public service is an opportunity to shape the future and make a meaningful difference in our communities. With 12,000 + employees across 40+ departments and 1,100 job titles, we are united by a mission to create a vibrant, welcoming city for all. Whatever your role, you'll contribute to a forward-looking, inclusive, innovative, equitable, and community-focused city - while joining a team committed to solving challenges and building a Seattle where everyone thrives.

Pre-employment procedures:

This hiring process includes a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance (SMC 14.17). Applicants will have the opportunity to explain or correct background information. Candidates advancing in the hiring process may be asked to obtain a complete five-year driving record from the Department of Licensing.

Who may apply:

This position is open to all individuals whose experience, skills, and abilities align with the qualifications above.The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. We strongly encourage people of color, immigrants, refugees, women, LGBTQ individuals, people with disabilities, veterans, and those with diverse life experiences to apply.

Accommodations & Contact:

Reasonable accommodations will be provided for individuals with disabilities throughout the application and interview process. Please contact Nicolette Hornbeck at [e-mail] with accommodation requests or questions.