Prevention Initiative Birth to Three Program Assistant

Township High School District 214 Community Education Foundation; Arlington Heights (IL); On-site; USD 25,003 - 35,610; Part time

Job summary

Township High School District 214 Community Education Foundation seeks a part‑time Program Assistant to support the Prevention Initiative Birth to Three program for expectant parents and families with young children. You will assist in administration, data entry, reporting, and coordination alongside Home Visitors and the Program Coordinator.

The role requires daytime hours with some evenings and weekends and up to 20 hours per week. 22.00 USD hourly; travel may be required.

Qualifications

• College coursework preferred; AA in Early Childhood Education is ideal.
• HS Diploma or equivalent required.
• Proficiency in Microsoft Office and Google Suite.
• Attention to detail with data entry accuracy.
• 2+ years administrative/office experience.
• Experience with young children in instructional settings.
• Criminal background check required.

Responsibilities

• Provide administrative support to the Prevention Initiative Supervisor and Home Visitors.
• Enter PI family data, Parent Questionnaires, and Outcomes in SIS via IWAS.
• Communicate with Home Visitors for follow-ups and missing information.
• Attend SIS webinars as required by ISBE and PI Supervisor.
• Help develop and generate program reports.

Skills

Data entry

Administrative experience

Education

AA in Early Childhood Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Google Suite

Job description

OVERVIEW

District 214 Community Education is seeking a compassionate and organized Program Assistant to support the Prevention Initiative Birth to Three Program, helping provide meaningful services to expectant parents and families with young children throughout our community. Working alongside the Program Coordinator and Home Visitors, you'll play an important role in supporting a program that connects families with valuable resources through administrative support, organization, communication, and program coordination. If you're passionate about making a positive impact behind the scenes while helping families thrive, we'd love to have you on our team.

HOURS/SCHEDULE

This part‑time, grant‑funded position offers up to 20 hours per week on a flexible schedule. Daytime hours are required, with occasional evenings and weekends. Some local travel may be necessary.

SALARY

$22.00 per hour

GENERAL RESPONSIBILITIES

• Provide administrative support to the Prevention Initiative Supervisor and Home Visitors, as requested.
• Utilize IWAS to enter PI family data, Parent Questionnaire responses, and Outcomes Questionnaire responses into SIS in a timely and compliant fashion.
• Communicate with Home Visitors for follow-up questions and/or missing information on family intake cards.
• Attend SIS webinars as required by ISBE and PI Supervisor.
• Collaborate in the development and generation of program reports.
• Manage inventory of program materials and supplies and place orders as needed.
• Maintain organized files, documentation, and resource materials, ensuring program database and rosters are accurate and up-to-date.
• Manage the holdings, organization, inventory, lending, and sanitizing activities of the Toy Lending Library and Parent Resource Library.
• Develop promotional materials, flyers, and newsletters.
• Collect and verify accuracy of Home Visitors' monthly calendars, time logs, mileage logs, and reimbursement forms.
• Monitor and ensure home visitors submit documentation, paperwork, and any electronic information required on time.
• Organize on‑site meetings, group encounter events, and outside program events as needed.
• Communicate regularly with the PI Supervisor regarding progress of the program toward the achievement of outcomes.
• Assist the PI Supervisor in developing and implementing new plans and strategies to enhance the quality of the program services.
• Complete required training modules annually in the Public School Works platform.
• Perform other tasks as assigned.

QUALIFICATIONS

• College coursework preferred, ideally an AA in Early Childhood Education.
• High School Diploma or equivalent minimum.
• Expertise in Microsoft Office Suite and Google Suite.
• Data entry skills, with attention to detail and accuracy.
• At least 2 years of administrative/office experience.
• Experience working with young children in an instructional setting.
• Must pass a criminal background check.

POST‑HIRE REQUIREMENTS

After hire: Certified by Baby TALK through the 4‑day Baby TALK certification training. First Aid and CPR certifications.

PHYSICAL DEMANDS

This largely sedentary role requires the ability to lift up to 20 lbs, hold files, lift filing cabinets, bend, stoop, and stretch overhead, and travel to local off‑site locations. Occasional filing, lifting, and walking are required.

REQUIRED EDUCATION

High School Diploma or Illinois High School Equivalency Certificate required.

APPLIED REFERENCES

A resume listing experience, training, and education; three current letters of recommendation or names of references.

EEO STATEMENT

We are an equal opportunity employer and value diversity at our district. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status.