Community Center Programs Accountant

DELTA COMMUNITY SUPPORTS; Langhorne (Bucks County); On-site; USD 32,000 - 34,000; Full time

Job summary

Delta Community Supports in Langhorne, PA is seeking a Client Funds and Authorization Specialist to manage and reconcile personal client funds, review authorizations, and ensure program billing accuracy.

You will work with DSPs, program managers, and administrative staff, ensuring compliance with state guidelines and audit standards while supporting the financial well‑being of individuals we serve.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2–3 years of bookkeeping or financial record-keeping experience.
• Experience managing client funds or representative payee accounts preferred.

Responsibilities

• Maintain client funds ledgers and reconcile accounts.
• Track authorizations and ensure billing accuracy.
• Prepare financial reports and variance analyses for management.
• Coordinate with DSPs and staff to resolve discrepancies.
• Ensure compliance with state regulations and audit standards.

Skills

Integrity & Confidentiality

Attention to Detail

Communication

Education

High School Diploma or equivalent

Associate’s degree in Accounting/Finance/Business

Tools

Microsoft Excel

Accounting software

Job description

Job Details

Job Details: Job Location: Langhorne, PA 19047, Education Level: 2 Year Degree, Salary Range: $23.00 - $25.00 Hourly, Travel Percentage: Up to 25%, Job Shift: Day,

Delta’s Mission and Values

Mission: To enrich the lives of individuals and families through outstanding community-based supports and mutually rewarding relationships.

Values: Customer Focus, Excellence, Teamwork, Learning and Stewardship

Position Summary

The Client Funds and Authorization Specialist at our Langhorne Community Center plays a vital role in ensuring the financial well-being and integrity of the individuals we serve. This position is primarily responsible for managing, reviewing, and reconciling client personal fund ledgers, tracking unit authorizations, making requests to add, update and change authorizations and ensuring full compliance with state regulations, organizational policies, and audit standards.

Reports to the Chief Financial Officer

Principal Duties and Responsibilities

• Ledger Management: Maintain accurate, up-to-date, and detailed financial ledgers for individual client funds across assigned programs.
• Transaction Audit & Reconciliation: Track, record, and reconcile routine client receipts, disbursements, bank statements, and petty cash logs on a regular basis.
• Compliance & Audit Readiness: Ensure all financial records adhere to ODP (Office of Developmental Programs) guidelines, Social Security Administration standards, and internal Delta policies to ensure total audit readiness.
• Benefit & Account Management: Assist with managing client bank accounts, representative payee documentation, and reporting to ensure benefits remain active and properly allocated.
• Internal Coordination: Work closely with Direct Support Professionals (DSPs), Program Managers, and local administrative staff to clarify expense receipts, coordinate fund disbursements, and resolve discrepancies promptly.
• Financial Reporting: Prepare regular summary reports regarding account balances, spending trends, and ledger variances for management review.
• Monitor and track client authorizations for services in the day program. Request updates to ISPs for clients who need changes to their annual authorization bank to ensure accurate and complete billing for all services for each client in our care.
• Work directly with County Service Coordinators to request changes and communicate regularly with Revenue Cycle Manager to ensure units are correct and up to date in every client’s plan.

Requirements

• Integrity & Confidentiality: Demonstrated high ethical standards when handling sensitive financial data and personal client information.
• Attention to Detail: Excellent organizational skills, strong mathematical aptitude, and high accuracy in ledger tracking.
• Communication: Clear verbal and written communication skills to collaborate effectively with program managers, direct support staff, and administrative teams.
• Clearances: Ability to pass required state background checks, child abuse clearances, and drug screenings as mandated for human service providers.

Qualifications

Position Qualifications

• Education: High School Diploma or equivalent required; Associate’s degree in Accounting, Finance, or Business Administration preferred.
• Experience: Minimum of 2–3 years in bookkeeping, basic accounting, or financial record-keeping. Prior experience managing client funds or Representative Payee accounts within human services or developmental disability programs is strongly preferred.
• Technical Skills: Strong proficiency in Microsoft Excel and specialized accounting or electronic client record systems.