Community Capital Facilities - Program Manager (COM3)

State of Washington; Olympia (WA); On-site; USD 90,000 - 130,000; Full time

Job summary

State of Washington, Department of Commerce, is seeking a Program Manager for the Community Capital Facilities Unit within LGD. The role oversees capital contracts, grants, and direct appropriations from solicitation to closeout, ensuring compliance and timely performance.

Responsibilities include managing budgets, reimbursements, and technical assistance to grantees, with cross‑agency collaboration to align legislative intents and project delivery. Strong focus on governance and outcomes.

Qualifications

• Seven (7) years of combined experience and/or education as described below.
• Experience in community, trade, or economic development with a focus in two or more of the following areas.

Responsibilities

• Oversee direct appropriations, Building Communities Fund program, and capital contracts.
• Manage contract lifecycle from solicitation to closeout and ensure compliance with state requirements.
• Provide continuous technical assistance to stakeholders and grantees to meet programmatic and statutory requirements.
• Monitor contract deliverables, budgets, reimbursements, and project spenddown timelines.
• Collaborate with Real Estate and Development Services to ensure site security and public benefits from construction.
• Prepare program data, spreadsheets, reports, presentations, and public records request responses.

Skills

Public sector program management

Job description

Community Capital Facilities - Program Manager (COM3) at the Department of Commerce

We’re reimagining what’s possible in government. We’re builders, thinkers, and change‑makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real‑world solutions that uplift people and places.

Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

This job is a commitment to reshape systems so they work better for everyone. If you’re ready to challenge the status quo and build meaningful connections, we want to meet you.

Let’s build what’s next, together.

Local Government Division (LGD)

Partners with local governments, nonprofits, and others to strengthen the ability of all forms of local government and community-based organizations to fund and develop critical services to their citizens.

The division provides leadership in local government finance and statewide infrastructure initiatives that help create and retain jobs. We also provide grants, loans, and planning and technical assistance to local governments for community development needs, infrastructure improvements, and economic development opportunities.

This position is within the Community Capital Facilities Unit (CCF). CCF provides capital grants to non‑residential community facility projects through a variety of programs. The position is responsible for overseeing direct appropriations, Building Communities Fund program and capital contract projects as assigned. The position oversees the entire contract lifecycle from project solicitation, award, and initiation to project closeout, ensuring long‑term consistency through sustained project engagement. Responsibilities include managing pre‑contract activities such as grant application development, scope and budget review, and compliance with state capital funding requirements. Responsibilities continue through contract execution and administration, including ongoing budget oversight, expenditure tracking, reimbursement processing, and compliance monitoring. The position also provides continuous technical assistance to stakeholders and grantees, ensuring that all programmatic and statutory requirements are met. Project oversight extends through completion, with a focus on performance reporting, closeout documentation, and final audits, ensuring seamless, end‑to‑end contract management. The position will also assist with the administration of other CCF competitive grant application processes.

Contract Administration of Capital Contracts

• Negotiate, draft and execute capital contracts and amendments scope of work and special terms and conditions with both new and re‑appropriated capital funds, appropriately storing and maintaining public records.
• Utilize the Department’s Contracts Management System (CMS) and other systems to record, track, and manage various contracting tasks and related components throughout the contract lifecycle.
• Ensure grantees understand the requirements to pay state prevailing wages, implement Executive Order 21-02 archeology and historic preservation requirements, and LEED building requirements, which requires an interpretation of RCW 39.35D (High Performance Building Requirements) and respond to inquiries about grantees’ compliance with these regulations.
• Coordinate with supervisor and to revise legislative intent documentation and other documentation as needed in support of direct appropriation and competitive grantees.
• Work independently in consultation with the Assistant Attorney General (AAG) to scope complex contracts and limit agency risk.
• Collaborate with the unit’s Real Estate and Development Services team to ensure all site security requirements have been satisfied to ensure the public benefits from the project construction.
• Monitor contract deliverables and perform risk assessments as necessary of contractors and/or projects.
• Manage and address contract risk in accordance with unit, division, agency, and statewide compliance standards.

Program Administration

• Implement program guidelines, forms, and technical assistance resources. Additionally, provide feedback and assistance with updating program guidelines every biennium.
• Coordinate and prepare the program’s competitive and non‑competitive grant award processes, with assistance from Section Manager and Team Supervisor.
• Provide technical assistance to individuals and organizations and assist them with project readiness and contracting with Commerce.
• Provide technical assistance to grantees to ensure that shovel‑ready projects are contracted for awarded funding.
• Coordinate with other Commerce staff and external Subject Matter Experts to support projects and align subject matter expertise when possible.
• Work with Community Capital Facilities leadership and Legislative staff to obtain and refine legislative intents that support the projects listed as well as any details available on the project at the time the funding request was initially made.
• Notify successful and unsuccessful applicants of the outcome of the competitive grant process and/or direct appropriations. Communicate relevant information and documents related to next steps in the awarding/contracting processes.
• Ensures projects are in compliance with all state and programmatic regulations throughout the full contract lifecycle by maintaining regular communication with grantees, reviewing and validating all requests for reimbursement, using independent critical thinking to evaluate grantee‑provided information, monitoring project progress relative to intended project timeline and contract budget, maintaining clear and complete files for all projects, and other activities, as appropriate.
• Prepare program data, spreadsheets, reports, presentations, and public record request responses.

Fiscal Management

• Review, authorize, and process contract reimbursements, informing and consulting with division and agency fiscal services staff, as needed.
• Ensure expenditures are within the appropriated authority and are submitted for allowable expenses.
• Track contract budgets, expenditures, and balances using the Department’s Contract Management System (CMS) and the unit’s other tracking systems, as needed.
• Track the timing and estimated projected requests for contract reimbursements.
• Provide technical assistance to contractors as fiscal discrepancies or issues arise or as requested by contractors.
• Track contract spending and project spenddown timelines to report to section and unit leadership and inform allotment and re‑appropriation processes.

Required Position Qualifications

Seven (7) years of combined experience and/or education as described below:

• Experience in community, trade, or economic development with a focus in two or more of the following areas: