Program Coordinator - CDBG/HOME

City-of-Lakewood,-W; Lakewood (WA); On-site; USD 80,000 - 120,000; Full time

Job summary

City of Lakewood in Washington State seeks a Housing Development Program Analyst to oversee diverse development projects, ensuring compliance with federal/state laws and city policies. You will monitor contracts, conduct reviews, and provide technical assistance to recipients, staff and the public.

The role requires evaluating program proposals, ensuring Davis-Bacon wage compliance, NEPA reviews, and coordination of grants and contracts under CDBG/HOME guidelines.

Qualifications

• Bachelor's degree with emphasis in business, public administration or related field and two years of contract management experience; complex federal/state regulations.
• Experience with lending, public works, or community development is desirable.
• Strong ability to prepare and monitor contracts and evaluate programs.

Responsibilities

• Develop, monitor and evaluate community development, economic development, public works, housing development, environmental protection projects.
• Assure adherence to contract guidelines and federal, state and City laws; initiate/approve expenditures.
• Provide technical assistance to funding recipients, staff, contractors and the public.
• Review and analyze applications and project proposals for eligibility and funding recommendations.
• Conduct on-site inspections; prepare bid specifications and cost estimates; ensure compliance with regulations.

Skills

Contract management

Data analysis

Program coordination

Communication

Education

Bachelor's degree in business/public administration

Job description

Under the general direction of the Housing Division Manager, develop, monitor and evaluate community development, economic development, public works, public services, housing development, environmental protection, and related development projects of considerable scope and complexity. Assure adherence to contract guidelines and federal, state and City laws, regulations and policies; initiate and/or approve program expenditures; provide technical assistance to funding recipients, staff, contractors, and the general public.

This is an AFSCME represented position.

*This recruitment may be used to fill additional vacancies within six (6) months of posting closure.

Monitor programs and contracts for compliance with departmental standards and with federal, state and local laws, regulations and policies; conduct program and project reviews and monitor progress at program sites to assure appropriate contract compliance in accordance with CDBG regulation 24 CFR 570 and HOME program regulation 24 CFR Part 92; recommend corrective action.

Review and analyze applications and project proposals by reviewing program requirements and standards, financial statements, loan records, credit worthiness, income information, organizational experience and capacity, pro forma and audit reports; determine program eligibility; make funding recommendations.

Conduct on-site project inspections, noting program deficiencies and related code deficiencies; develop bid specifications and/or project specifications to correct deficiencies; prepare detailed work orders, cost estimates/analyses; conduct progress inspections; ensure compliance with program rules and regulations, federal, state and local regulations, and program objectives.

Prepare environmental reviews in accordance with NEPA regulation 24 CFR Part 58; evaluate projects to identify potential compliance issues or concerns.

Review projects for Davis-Bacon compliance; recommend category of construction in accordance with U.S. Dept. of Labor AAM #130 and #131; review classifications and apply for additional classifications as necessary; create bid documents to ensure state and federal wage compliance; review wage decisions; review certified payrolls; conduct on-site inspections; prepare wage interviews and related reports; review intents and affidavits; file for appropriate retainage releases; conduct wage restitution investigations; make recommendations for sanctions or debarment.

Implement project goals and objectives, policies and procedures, systems, and evaluation criteria; prepare drafts of contracts, grant agreements and loan documents; coordinate contract implementation and funding.

Compile program and project information and prepare various oral and written reports and evaluations; assist the Housing Division Manager with preparation of the Consolidated Annual Action Plan (AAP) and Consolidated Annual Performance Evaluation Report (CAPER) and other program reporting and evaluation requirements; input data into HUD's Integrated Disbursement & Information System (IDIS); ensure projects conformance with goals and objectives.

Order credit reports, appraisals, title reports and various inspections needed to meet program requirements. Review all reports for acceptability.

Review loan submission packages for housing programs; determine maximum assistance based on household income, credit history and program regulations; inspect property for suitability for program; prepare and submit loan paperwork; issue loan approval/denial; prepare loan closing documents and escrow instructions; arrange for wire transfer of loan proceeds to escrow; review signed closing documents; forward documents for recording; obtain insurance coverage to protect City's interest; review and prepare subordination agreements.

Review and issue loan approval and closing documents for all HUD program loans.

Work with City staff, jurisdictional authorities, community organizations, businesses and the general public to determine program needs; design activities and/or programs to meet those needs.

Review and coordinate program controls to ensure continued compliance with federal, state and local audits of program; assist the Housing Division Manager in the preparation of grants and grant proposals.

Provide technical assistance and recommendations to improve project and program operations; recommend increase of funds or contract amendments as necessary; monitor program/project budget status; recommend progress payment in accordance with contract terms; sign payment vouchers.

Attend meetings and/or conferences as program representative.

Coordinate contracting processes including requests for proposals, request for qualifications, reviewing and analyzing proposals.

Support advisory groups developing funding recommendations; provide staff support. Administer and maintain records, agreements and contracts with public agencies, funding agencies and private organizations. Make oral presentations; plan, organize and conduct community and business meetings to disseminate information, and enlist participation in community program activities.

Design, write, edit and distribute public information materials in various media, including brochures, flyers, newsletters, reports, manuals and correspondence specific to program.

Respond to complaints and concerns of program participants; respond to program inquiries.

Maintain detailed records and reports on all projects and general work; ensure compliance with local, state and federal rules/guidelines, regulations and policies pertaining to the Single Audit Act and requirements of each program.

Perform related duties as assigned.

Any combination of education and experience equivalent to: a bachelor's degree with an emphasis in business, public administration or related field and two years of experience in contract management, including construction contract management and program evaluation involving complex federal and state regulations. Experience with lending and loan documentation, federal grant funding, public works and/or community development is desired.

LICENSES AND OR CERTIFICATION

Valid Washington State Driver's License within 30 days of hire.

KNOWLEDGE OF

• Applicable laws, codes, regulations, policies and procedures.
• Community Development Block Grant (CDBG) regulation 24 CFR Part 570.
• HOME Investment Partnership Act (HOME) regulation 24 CFR Part 92.
• Davis-Bacon Act (DBA) and Davis-Bacon Related Acts (DBRA).
• State of Washington prevailing wage requirements.
• HUD environmental review regulations at 24 CFR Part 58.
• General mortgage loan underwriting guidelines for refinance and purchase loans.
• Review of loan applications, credit reports, appraisals, inspection reports, title reports, audit reports and general financial reports for acceptability.
• Proper methods of determining household income based on CDBG and HOME program guidelines.
• Statistical analysis and other evaluation methods.
• Current trends and developments in specific program field; local and regional trends.
• Project/construction management and scheduling.
• Principles and practices of governmental accounting methods and procedures.
• City organization, operations, policies and objectives.
• Negotiating techniques.
• Financial and general record-keeping techniques.
• Interpersonal skills using tact, patience and courtesy.

ABILITY TO

• Work with significant independent action and judgment in the coordination and implementation of project specific services.
• Prepare, negotiate and monitor multiple contracts.
• Analyze and interpret complex data sets and other information quickly and accurately to determine and appropriate course of action; implement corrective action and monitor for compliance.
• Coordinate single or multiple programs and monitor for compliance.
• Research, collect and interpret date relating to program rules, regulations and objectives.
• Interpret and follow program policies and procedures.
• Ensure compliance with related federal, state and local rules and regulations and policies.
• Apply financial and basic record keeping principles to the maintenance program files.
• Monitor construction projects for prevailing wage and environmental requirements compliance.
• Maintain detailed records of activities and general work.
• Produce clear and comprehensive reports.
• Plan and organize work to meet schedules and time lines.
• Interpret construction specifications and drawings.
• Communicate effectively both orally and in writing.
• Write grammatically correct correspondences, reports and documents.
• Speak using appropriate vocabulary and grammar to obtain and convey program information.
• Prepare detailed program specific public information materials; plan, develop and implement effectual marketing strategies for program.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a variety of office machines including computer and related accounting software applications, calculator, fax, copiers and telephone.
• Operate a motor vehicle in a safe manner.