Community Association Manager / Portfolio (PAZ91726)

RealManage, LLC; Phoenix (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

RealManage, LLC in Phoenix, AZ is seeking a Community Association Manager (CAM) to lead day-to-day operations of a portfolio of HOAs and condo associations, delivering professional service aligned with company values.

You will work with the Director of Community Association Management and boards to support operations, resolve issues, and enhance community value, building strong relationships with homeowners, vendors, and staff.

Responsibilities

• Respond promptly to emails and calls - within 24 hours - while upholding RealManage guiding principles.
• Build strong relationships with residents, promote clear communication, and foster a collaborative community culture.
• Provide consistent updates on community matters, including collections, compliance, service requests, and work orders.
• Address escalated homeowner concerns professionally and effectively.
• Oversee the daily operations of a portfolio of community associations, providing strategic and operational guidance to Boards of Directors.
• Serve as a trusted advisor to Boards, assisting with contractor selection, insurance coordination, and long‑term planning.
• Develop and execute strategic plans to enhance services, amenities, and operational efficiency.
• Prepare for and conduct Board and Annual Meetings, including producing monthly management reports with actionable insights.
• Present clear, timely financial and operational reports to Boards and stakeholders.
• Prepare and manage annual budgets for multiple communities, ensuring accuracy and alignment with Board objectives.
• Collaborate with accounting on financial performance, including invoice processing, cash flow management, and variance analysis.
• Review, approve, and oversee vendor payments in coordination with community budgets.
• Monitor collections and accounts receivable, initiating legal actions when necessary to protect association interests.
• Manage vendor relationships, including bidding, contract negotiation, oversight, and issue resolution.
• Oversee community projects, including repairs, maintenance, and improvements, ensuring quality, timeliness, and budget adherence.
• Proactively identify opportunities for service and operational improvement.
• Ensure full compliance with governing documents, legal regulations, and industry standards.
• Implement risk management strategies and maintain proper insurance coverage; manage claims through resolution.
• Analyze and navigate complex issues using sound judgment and effective problem‑solving skills.
• Lead, mentor, and support staff to foster professional growth and high performance.
• Participate in required team and training meetings to remain informed and up to date.

Job description

Company Overview

RealManage is a leading national community association management company serving homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high‑rises, municipal utility districts, master‑planned communities, and nationally recognized developer and builder clients. RealManage is proud to be recognized on the Inc. 5000 list of America’s fastest‑growing private companies and ranked among the top firms in the community management industry. We combine experienced people, innovative technology, and proven practices to help communities thrive.

At RealManage, The RM Way is our service identity – something we live every day. It provides a shared definition of what great looks like, a common language for coaching and recognition, and a standard every associate can own. It guides how we serve our clients, how we serve each other, and how we grow. Our commitment to an exceptional associate experience is reflected in RealManage being Great Place to Work® Certified™ for three consecutive years. We believe exceptional client experiences start with our associates, and we foster a workplace where people are supported, encouraged to grow, and empowered to deliver outstanding service. Join RealManage and be part of a values‑based organization where The RM Way shapes how we serve, work, grow, coach, and recognize one another every day – while making the communities we manage stronger because RealManage is there.

Our Guiding Values

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning, and always growing. At RealManage, we are always getting better.

About the Role

The Community Association Manager (CAM) is the key ambassador and face of RealManage, responsible for leading the day-to-day operations of a portfolio of community associations. In this vital role, the CAM ensures professional, timely, and top‑tier service that aligns with RealManage values, service level agreements, and guiding principles. You'll work closely with the Director of Community Association Management (DCAM) and Boards of Directors to support smooth community operations, resolve issues efficiently, promote community harmony, and enhance the overall value and experience of each community. By building strong, positive relationships with homeowners, board members, and vendors, you will play a critical role in delivering exceptional customer satisfaction and fostering vibrant, well‑managed communities.

Essential Duties And Responsibilities COMMUNICATION & CUSTOMER SERVICE

• Respond promptly to all emails and calls - within 24 hours - while upholding RealManage guiding principles.
• Build strong relationships with residents, promote clear communication, and foster a collaborative community culture.
• Provide consistent updates on community matters, including collections, compliance, service requests, and work orders.
• Address escalated homeowner concerns professionally and effectively.

BOARD RELATIONS & COMMUNITY LEADERSHIP

• Oversee the daily operations of a portfolio of community associations, providing strategic and operational guidance to Boards of Directors.
• Serve as a trusted advisor to Boards, assisting with contractor selection, insurance coordination, and long‑term planning.
• Develop and execute strategic plans to enhance services, amenities, and operational efficiency.
• Prepare for and conduct Board and Annual Meetings, including producing monthly management reports with actionable insights.
• Present clear, timely financial and operational reports to Boards and stakeholders.

FINANCIAL MANAGEMENT

• Prepare and manage annual budgets for multiple communities, ensuring accuracy and alignment with Board objectives.
• Collaborate with accounting on financial performance, including invoice processing, cash flow management, and variance analysis.
• Review, approve, and oversee vendor payments in coordination with community budgets.
• Monitor collections and accounts receivable, initiating legal actions when necessary to protect association interests.

VENDOR & PROJECT MANAGEMENT

• Manage vendor relationships, including bidding, contract negotiation, oversight, and issue resolution.
• Oversee community projects, including repairs, maintenance, and improvements, ensuring quality, timeliness, and budget adherence.
• Proactively identify opportunities for service and operational improvement.

COMPLIANCE & RISK MANAGEMENT

• Ensure full compliance with governing documents, legal regulations, and industry standards.
• Implement risk management strategies and maintain proper insurance coverage; manage claims through resolution.
• Analyze and navigate complex issues using sound judgment and effective problem‑solving skills.

TEAM LEADERSHIP & DEVELOPMENT

• Lead, mentor, and support staff to foster professional growth and high performance.
• Participate in required team and training meetings to remain informed and up to date.

PROFESSIONAL STANDARDS & ACCOUNTABILITY

• Conduct all duties with the highest level of personal, professional, and ethical integrity.
• Demonstrate sound judgment, accountability, and professionalism in carrying out responsibilities.
• Complete special projects and additional responsibilities as assigned.

Disclaimer

This description is not intended to be an exhaustive list of duties. The employee may perform other duties as assigned to meet the ongoing needs of the organization. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions of this position.