Community Association Manager

associacareers; Schaumburg (IL); On-site; USD 75,000 - 80,000; Full time

Job summary

associacareers is seeking a Full-Time Portfolio Property Manager in Schaumburg, IL. The role requires a licensed Community Manager in Illinois with an active Community Manager's License.

Responsibilities include managing condominiums, townhomes and HOA associations, budgeting, bid analysis, contract negotiation, and board communication. Experience with reserve studies, vendor management, and property inspections is essential.

Qualifications

• Bachelor's Degree preferred.
• Illinois CAM license required.
• Community Association Experience preferred but not required.

Responsibilities

• Manage Condominium, Townhome and Homeowner’s Associations.
• Prepare annual budgets including reserve studies.
• Analyze and implement items from reserve studies.
• Prepare requests for proposal from contractors.
• Analyze and evaluate bids and negotiate contracts.
• Coordinate with contractors to monitor quality of work.
• Perform weekly property inspections and document violations.
• Review insurance requirements and ensure compliance.
• Develop and implement policies and procedures.
• Prepare management reports and attend Board meetings.
• Oversee administrative work and assist as needed.
• Maintain relationships with ownership and respond to emails and calls promptly.
• Review associations' governing documents and be familiar with building components.

Skills

Budgeting

Contract negotiation

Vendor management

Communication

Property inspections

Education

Bachelor's degree

Job description

Full time portfolio property manager needed for Residential Property Management company located in Schaumburg.

Must be a licensed community manager in the State of Illinois with a current Community Manager's License. Do not apply if you do not meet this criteria.

The portfolio manager’s responsibilities are, but are not limited to the following:

• Management of Condominium, Townhome and Homeowner’s Associations
• Prepare annual budgets including incorporating information from reserve studies
• Analyze, understand and implement items from the reserve studies
• Prepare requests for proposal from contractors
• Analyze and evaluate bids
• Negotiate Contracts
• Work directly with contractors to monitor quality of their work
• Perform property inspections for both maintenance and property appearance on a weekly basis. Take photos of violations to provide to assistant for drafting letters
• Review and understand insurance requirements
• Develop and implement policies and procedures
• Prepare management reports and updates
• Attend Board meetings and follow-up on items after a Board meeting in a timely fashion
• Oversee administrative work performed by assistant and perform administrative work as needed
• Maintain strong relationship with ownership
• Respond in a timely manner to both emails and phone calls received
• Correspond, communicate, address and resolve homeowner issues and concerns in a professional and efficient manner
• Review and be familiar with each Association’s Declaration’s, By-Laws and Rules and Regulations
• Be familiar with a wide range of building components between high-rise/mid-rise, condominium and townhome style buildings
• Review owner account history on a monthly basis and mark for late fees
• Turn over delinquent accounts to attorney for collections
• Review and sign off on maintenance work orders daily
• Review and sign off on conversion/closing packages and other related documents after they are prepared
• Update Association Board members on a weekly and bi-weekly basis via email
• On-Call for after hour emergencies

Respect and follow the policies and procedures of our company, as well as, the property manager guidelines as set forth by our company

Salary range is $75,000 - $80,000 per year based on experience.

• Bachelor's Degree preferred.
• Community Association Experience preferred but not required.
• Illinois CAM license required.

Working Conditions:

• Typical office environment
• Frequent social interaction