Community Association Manager

townsqcareers; Honolulu (HI); On-site; USD 59,000 - 72,000; Full time

Job summary

Associa is seeking a Community Manager I to supervise the operation of a community association in Honolulu, Hawaii. You will interact with homeowners, vendors, board members, and CSSC staff to ensure efficient management under the approved policies.

The role requires 0–3 years of community association experience, a relevant degree, and strong MS Office skills. Occasional travel, overtime, and board coordination are expected. Located onsite with local housing considerations.

Qualifications

• Associates Degree Required.
• Bachelor’s Degree Preferred.
• 0–3 years of Community Association experience.
• Industry Specific Certification
• Location Specific License.
• Travel may be required.
• Non-Typical office environment (standing, walking, etc.).
• Overtime may be required.

Responsibilities

• Supervise the operation and administration of the Association in accordance with the management agreement and the Association's policies and procedures.
• Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
• Ensure Associa community management tools are being effectively developed and utilized (annual calendar, action item list, resolution worksheets, etc.).
• Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
• Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures.
• Monitor delinquency rates and collections process for account portfolio.
• Attend Board meetings and community events as needed.

Skills

Microsoft Office proficiency

Professional communication skills

Customer service skills

Time management

Detail oriented

Team player

Self-motivated

Education

Associates Degree

Bachelor’s Degree

Tools

Microsoft Office

Job description

A Community Manager is responsible for providing the overall supervision of a community association. The Community Manager I interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.

Duties include but not limited to

• Supervise the operation and administration of the Association in accordance with managementagreement and the Association's policies and procedures.
• Acts as or oversee the primary liaison with the Association Board of Directors and homeownersas needed.
• Perform/Direct administrative and management duties as requested by the Board of Directorsand in accordance with the management agreement.
• Ensure Associa community management tools are being effectively developed and utilized suchas annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes,committee charters, procurement procedures, FY operating budget, etc.
• Review monthly financial reports and ensure management summary is submitted to theassociation Board of Directors.
• Provide and/or oversee recommendations to the Association Board of Directors andcommittees regarding major capital expenditures as required to maintain the desiredcommunity appearance and operation.
• Monitor corporate and client delinquency rates and collections process for account portfolio.
• Attend Board meetings per the management agreement and community events as needed.
• Prepare Board packages according to established time frames.
• Ensure Board of Directors is aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
• Assist Board of Directors/ARB with architectural review process and/or routine inspections asnecessary.
• Responsible for maintenance of C3 data base, including updating resident information.
• Responsible for routine and special project vendor management including procurement as wellas performance evaluation as contracted.
• Responsible for oversight of Associa staff as contract provides.
• Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required.
• Oversee the AP process in accordance with Associa home office processes and procedures.
• Other duties as assigned.

Salary Range

$65,000 per year.

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of communities/property/real estate and homeowners associations.
• Knowledge of the role of the association board, the Community Association Manager, and howthose roles interface with the requests of homeowners.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)at a proficient level.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.)
• Professional customer service skills.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Associates Degree Required
• Bachelor’s Degree Preferred
• 0 – 3 years of Community Association experience
• Industry Specific Certification
• Location Specific License
• Travel may be required
• Non-Typical office environment (frequent standing, walking, talking, etc.), both inside activities and outside activities.
• Overtime may be requiredFrequent social interaction