Community Association Manager

associacareers; Carmel (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Associa seeks a Community Manager I to oversee a portfolio of community associations, working with homeowners, vendors, board members, and committee members. You will travel to client associations to attend board meetings, perform inspections, and attend community events as needed under the management agreement.

Responsibilities include preparing board meeting packages, annual disclosures, and financial statements, updating data in C3, coordinating facility inspections, and supervising

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
• Knowledge of communities/property/real estate and HOAs.
• Knowledge of the role of the association board and CAM.
• Proficiency in professional business correspondence.

Responsibilities

• Supervise a portfolio of community associations.
• Travel to client associations for board meetings, inspections and events.
• Prepare agendas, update management reports and board meeting packages.
• Prepare annual disclosure packages, meeting notifications, and financial statements for homeowners.
• Update homeowner/association data in C3 and shared files.
• Coordinate inspections of facilities and common areas; arrange follow up actions.
• Oversee liaison with the Association Board and homeowners.
• Perform administrative duties per the management agreement.
• Ensure community management tools (calendar, action lists, budgets) are used effectively.
• Review monthly financial reports and provide summaries to the Board.
• Advise on capital expenditures to maintain appearance and operation.
• Oversee ARB applications and onsite inspections.
• Monitor delinquency rates and collections processes.
• Inform Board of Directors about legal actions involving the Association.
• Maintain unit and contract files.
• Manage vendors and evaluate performance.

Skills

MS Office

Community mgmt

Customer service

Conflict resolution

Confidentiality

Time management

Organizational skills

Communication

Teamwork

Office equipment

Tools

C3 system

Job description

A Community Manager I is responsible for providing the overall supervision of a portfolio of community associations. The Community Manager I interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as Associa staff.

• Travel to client associations in order to attend board meetings, perform inspections, conduct walk-throughs and attend community events as needed and per the management agreement.
• Prepare agendas, update management reports, and compile documents and copies for Board meeting packages.
• Prepare annual disclosure packages, annual meeting notifications, and annual financial statement packages for all homeowners and arrange bulk mailing of same within the time frames set by state statute or governing documents.
• Update homeowner and association information in C3 and shared files.
• Coordinate and/or oversee inspection of building facilities and/or common area, and arrange appropriate follow up actions as required.
• Supervise the operation and administration of the Association in accordance with management agreement and the Association's policies and procedures.
• Act as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
• Ensure Associa community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.
• Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
• Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
• Oversee ARB (Architectural Review Board) application processing and perform on-site community inspections as necessary.
• Monitor corporate and client delinquency rates and collections process for account portfolio.
• Ensure Board of Directors is aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
• Manage routine and special project vendors including procurement as well as performance evaluation as contracted.

• Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.).
• Knowledge of communities/property/real estate and homeowners associations.
• Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners.
• Proficiency in typical business correspondence (grammar, structure, punctuation, spelling, etc.).
• Proficiency in conflict resolution techniques.
• Professional customer service skills.
• Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Ability to keep workspaces organized and maintained.
• Ability to interpret verbal and/or written instructions at a proficient level.
• Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team.
• Knowledge of company policies, procedures, and forms
• Partner with multiple stakeholders, for example assistant community managers, vendors, peers, clients.
• Must be able to work effectively with others in person and in group setting
• Must be able to prioritize, manage time, and meet deadlines.

• Must be able to communicate effectively and professionally on phone, email, and in-person.
• Must be able to operate general office equipment (copier, fax, phone systems, etc.).