Communications Project Manager & Admin

Times Square Church; New York, Northern (NY, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Times Square Church is seeking a Project Manager/Administrator for the Communications team to ensure projects move from concept to completion with clarity and excellence.

You will own the communications calendar, oversee the graphic production workflow, and coordinate cross-ministry collaboration for in-service, digital, and on-site channels, reporting to the Communications Director. This is a full-time, on-site role in New York City.

Qualifications

• Bachelor’s degree or equivalent in communications, project management, or related field.
• 2+ years of experience in project management, administrative support, or communications.
• Strong organizational skills with ability to manage multiple deadlines.
• Familiarity with PM tools (e.g., Asana) and design platforms (e.g., Canva, Adobe Creative Suite) is a plus.
• Ministry or church environment experience preferred.

Responsibilities

• Manage the master communications calendar across services, web, email, LED, events.
• Oversee the full lifecycle of graphic assets from request to delivery with branding alignment.
• Serve as liaison between Communications and ministry teams and guide timelines.
• Support weekly live announcements with asset coordination and accuracy checks.
• Coordinate key communications initiatives and events and track timelines and deliverables.
• Coordinate with designers to ensure clear briefs and timely delivery with brand consistency.
• Provide administrative support: meetings, inbox handling, task tracking, and file organization.

Skills

Strong organizational skills

Excellent written and verbal skills

Attention to detail

Education

Bachelor’s degree or equivalent in communications, project management, or related field

Tools

Asana

Canva

Adobe Creative Suite

Job description

Department: Communications
Direct Oversight: Communications Director

Key Relationships:Creative team, ministry leaders, production teams, and digital staff

Job Type: Full-Time

Compensation Range: $45,000-65,000

Role Summary

The Project Manager/Admin serves as the operational backbone of the Communications team, ensuring that all projects, assets, and requests move from concept to completion with clarity, consistency, and excellence.
This role owns the day-to-day coordination of the communications calendar, graphic production workflow, and cross-ministry collaboration—helping translate vision into timely, well-executed deliverables across in-service, digital, and on-site channels.

Key Responsibilities

1. Communications Calendar Management

• Own and maintain the master communications calendar across all platforms (services, web, email, LED, events)
• Confirm all initiatives, events, and campaigns are properly scheduled, aligned, and communicated
• Proactively identify gaps, overlaps, or conflicts and resolve them in advance
• Serve as the central point of coordination for timing and rollout of communications

2. Graphic Production & Implementation (End-to-End Ownership)

• Oversee the full lifecycle of graphic assets from request to final delivery:
  • Intake and clarification of ministry requests
  • Coordination with designers
  • Review for accuracy, branding, and alignment
  • Final approval and delivery
• Guarantee correct and consistent implementation across:
  • Print assets
  • LED screens (in-service and exterior where applicable)
  • Web and email
  • In-building placements and ministry usage
• Maintain quality control and consistency of branding across all assets
• Confirm deadlines are met and assets are delivered in advance of use

3. Ministry Relations & Request Management

• Serve as primary liaison between Communications and ministry teams
• Guide ministries on communications process, timelines, and requirements
• Clarify requests before entering production
• Manage expectations while maintaining a service-oriented posture

4. Live Announcements Workflow Support

• Support the execution of weekly live announcements by:
  • Ensuring all required assets are produced and finalized on time
  • Verifying accuracy and alignment with distributed copy
  • Coordinating with relevant teams for proper placement and readiness

Note: Copywriting and final distribution remain with the Communications Director.

5. Project & Initiative Coordination

• Assist in coordinating key communications-driven initiatives and events, such as:
  • Easter / major seasonal campaigns
  • Congregant mobilization efforts
  • Chapter by Chapter milestones and promotions
  • Church-wide communications efforts
• Track timelines, deliverables, and dependencies across teams
• Confirm follow-through from all stakeholders

6. Creative & Production Coordination

• Coordinate with internal and external designers to ensure:
  • Clear briefs and direction
  • Timely delivery
  • Alignment with brand standards
• Build and maintain efficient workflows between Communications and Creative

7. Administrative & Operational Support

• Schedule and coordinate team and cross-functional meetings
• Manage incoming communications (e.g., the general communications inbox) with discernment and prioritization
• Track tasks, follow-ups, and deliverables across multiple projects
• Maintain organized systems for files, assets, and requests

Core Competencies

• Ownership & Accountability – Takes full responsibility for workflows and outcomes
• Attention to Detail – Ensures accuracy across all assets and communications
• Project Management – Able to manage multiple projects simultaneously with clarity and structure
• Communication – Clear, timely, and professional across all teams
• Relational Intelligence – Works well with ministry leaders, creatives, and staff
• Proactivity – Anticipates needs, identifies gaps, and solves problems early
• Operational Excellence – Brings order, systems, and consistency to a fast-paced environment

Qualifications

• Bachelor’s degree or equivalent professional experience in communications, project management, or a related field
• 2+ years of experience in project management, administrative support, or communications
• Strong organizational skills, with the ability to manage multiple deadlines simultaneously
• Familiarity with project management tools (e.g., Asana) and design platforms (e.g., Canva, Adobe Creative Suite) a plus
• Ministry or church environment experience preferred but not required
• Excellent written and verbal communication skills

Success in This Role Looks Like

• Communications are delivered on time, aligned, and error-free
• Ministries feel supported, guided, and clear on process
• Graphic workflows run smoothly from request to implementation
• No last-minute gaps, missing assets, or misaligned deliverables
• Strong coordination between Communications, Creative, and ministries
• The Communications Director is able to stay focused on strategy and messaging, not chasing execution

Reporting Structure

Reports to: Communications Director
Works closely with: Creative team, ministry leaders, production teams, and digital staff

Location: Times Square Church, 1657 Broadway, New York, NY (on-site)
Type: Full-time