Communications Coordinator

Ovarian Cancer Research Alliance; United States; Remote; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Disability coverage

401(k) plan

Flexible PTO

Paid holidays

Job summary

Ovarian Cancer Research Alliance is seeking a proactive Communications Coordinator to support email marketing, website updates, social media, and analytics from a remote home office in the United States. You will manage calendars, coordinate cross-department projects, and assist with budgeting and reporting.

The role requires strong organization and collaboration across teams. Responsibilities include SEO support, content updates, and graphic creation for campaigns, plus handling press outreach

Qualifications

• 3-5+ years of professional experience in communications, marketing, or a related field.
• Bachelor's degree in Communications, Marketing, or a related field preferred.
• Strong organizational, communication, and time management skills, with the ability to manage multiple projects and deadlines.
• Excellent attention to detail and ability to work collaboratively across departments.
• Proficiency in Microsoft Office 365 and familiarity with digital communications tools and platforms.
• Experience with website content management, email marketing, social media, and graphic design tools preferred.

Responsibilities

• Coordinate select email marketing communications with departments (e.g., webinars).
• Coordinate project timelines and track deadlines.
• Collect and organize collateral for projects.
• Communicate with vendors and consultants to obtain information and materials.
• Support SEO/GEO efforts (alt text, meta titles/descriptions, keyword research).
• Compile web traffic analytics and provide weekly reports to the team.
• Draft web posts and coordinate website content and photo updates.
• Resize and format images for email and website use.
• Serve as primary contact for departmental website update requests.
• Draft, format, and route emails for review and approval.
• Assist with email audience segmentation.
• Create email and web graphics.
• Schedule social media posts; monitor engagement; respond per guidelines.
• Upload and optimize YouTube videos and Shorts.
• Assist with reporting and presentation requests.
• Research and compile gynecologic cancer statistics.
• Support press outreach and logistics.
• Collect and organize press coverage and media clips.
• Coordinate with departments to identify topics and programs for promotion.
• Generate QR codes.
• Handle manual email opt-out requests.
• Transcribe videos/interviews.
• Maintain Communications calendar updates.
• Organize photos for digital library.
• Organize and maintain departmental Dropbox files.
• Coordinate with printer for print collateral needs.
• Coordinate meetings and document notes.
• Submit invoices for payment processing and identify approver.
• Prepare expense reports in Expensify with coding.
• Assist with maintaining the departmental budget tracking document.

Skills

3-5+ years exp

Bachelor's degree preferred

MS Office 365

CMS experience

Email marketing

Social media

Graphic design tools

Education

Bachelor's degree

Tools

Google Analytics

SEO tools

Job description

Key Responsibilities:

Project Coordination

• Coordinate select email marketing communications with departments (e.g., webinars)
• Coordinate project timelines and track deadlines
• Collect and organize collateral for projects
• Communicate with vendors and consultants to obtain information and materials

Website and Emails

• Support SEO/GEO efforts (e.g., alt text, meta titles and descriptions, and keyword research)
• Compile web traffic analytics and provide weekly reports to the team
• Draft web posts and coordinate website content and photo updates
• Resize and format images for email and website use
• Serve as primary contact for departmental website update requests
• Draft, format, and route emails for review and approval
• Assist with email audience segmentation
• Create email and web graphics

Social Media

• Schedule social media posts, as needed
• Monitor social media engagement and respond according to established guidelines across platforms (FB/IG/LI/X/YT)
• Upload and optimize YouTube videos, including Shorts

Communications Support

• Assist with reporting and presentation requests
• Research and compile gynecologic cancer statistics
• Support press outreach and logistics
• Collect and organize press coverage and media clips
• Coordinate with departments to identify approved topics and programs for promotion
• Generate QR codes
• Handle manual email opt-out requests
• Transcribe videos/interviews

Administration

• Maintain and coordinate updates to the Communications calendar
• Organize photos for digital photo library
• Organize and maintain departmental files in Dropbox
• Coordinate with printer for print collateral needs
• Coordinate meetings and document meeting notes
• Submit invoices for payment processing and identify the appropriate approver
• Prepare expense reports in Expensify using provided coding
• Assist with maintaining the departmental budget tracking document

Qualifications:

• 3-5+ years of professional experience in communications, marketing, or a related field
• Bachelor's degree in Communications, Marketing, or a related field preferred.
• Strong organizational, communication, and time management skills, with the ability to manage multiple projects and deadlines.
• Excellent attention to detail and ability to work collaboratively across departments.
• Proficiency in Microsoft Office 365 and familiarity with digital communications tools and platforms.
• Experience with website content management, email marketing, social media, and graphic design tools preferred.
• Ability and willingness to learn new technologies and adapt to changing priorities.

Physical Requirements:

The position primarily involves sedentary work, including extended periods of computer-based work and participation in virtual meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Work Environment:

This is a remote position. Employees are expected to maintain a home work environment suitable for performing job duties. Some travel may be required.

Benefits:

As part of our commitment to employee well-being, OCRA offers full-time employees a comprehensive benefits package that includes health, dental, and vision insurance; short- and long-term disability coverage; life insurance; a 401(k) plan; and all benefits required by law. We also offer a flexible paid time off policy and generous paid holidays.

Work Authorization:

Applicants must be authorized to work in the United States. OCRA does not sponsor employment visas.

OCRA is an equal opportunity employer. We value a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran or military status, or any other characteristic protected by federal, state, or local law.

This job posting is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, or skills required. Duties and responsibilities may change as business needs evolve.