Communications Coordinator

CBRE; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

CBRE is seeking a Communications Coordinator to provide day-to-day coordination and communications support at a training facility. You will consult with internal partners and vendors to create written and visual communication plans and support program events.

The role is 100% on-site, Monday–Friday, and requires strong organizational skills, responsiveness, and ability to coordinate between the facility and client to ensure a positive trainee experience.

Qualifications

• Experience drafting internal and external communications.
• Ability to coordinate events and trainings.
• Strong organizational skills and attention to detail.

Responsibilities

• Build relationships with participants and trainers to monitor program sentiment and prepare speakers.
• Draft and edit internal and external communications including presentations and memos.
• Cultivate content for social media channels and track engagement.
• Manage media databases and coverage tracking.
• Serve as on-site point of contact for guests and leadership, coordinating tours and schedules.

Skills

Written & verbal comms

Project coordination

Stakeholder management

Event planning

Job description

About The Role:

As a CBRE Communications Coordinator, you will provide day-to-day coordination and communications support in a training facility to help ensure a strong trainee experience. You will consult with internal partners and outside vendors to create written and visual communication plans.

This job is part of the Communications job function. They are responsible for developing internal and external communications that are related to organizational values, strategy, and performance.

The role is 100% on-site (Monday-Friday) and is highly hands-on, requiring someone who is responsive, organized, comfortable interacting with trainees and trainers, and able to quickly coordinate requests between the training facility and client.

What You'll Do:

• Build relationships with participants and trainers to monitor program sentiment, capture compelling success stories, and prepare individuals for speaking engagements.
• Draft and edit internal and external communication including presentations, email memos, etc. Pitch stories and provide management support for media interview prep.
• Cultivate content for social media channels, track, and report on outcomes and engagement.
• Manage and track media databases and coverage.
• Serve as the on-site point of contact for guests and leadership, managing facility tours, coordinating schedules, and troubleshooting any last-minute needs.
• Ensure successful training program graduations by assisting with event logistics, speaker preparation, etc.
• Conduct background research and content development for speeches and presentations.
• Receive and review confidential information and develop executive messaging.
• Assist management with advanced administrative needs.
• Collaborate with management and communication teams to understand project outcomes and needs. Help with complex projects and PR strategies.
• Maintain knowledge of trends, developments, and best practices within the communications space.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
• Lead by example and model behaviors that are consistent with CBRE RISE values. May convince to reach an agreement.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward situations.