Communications Associate & Executive Assistant

City of Boston; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Boston seeks a Communications Associate & Executive Assistant to support the Mayor's Office Communications team. You will organize press materials, talking points, and memos while coordinating engagements for the Chief of Communications and senior leadership.

You will track media inquiries, monitor coverage, and assist with press events. Strong writing and editing skills, attention to detail, and the ability to work under pressure are essential.

Qualifications

• Minimum three (3) years of full-time, or equivalent part-time, experience in communications, public relations, media relations or related fields.
• Bachelor's degree preferred in Communications, Journalism, Public Relations, English, Marketing, or Public Administration.
• Strong verbal and written communication skills; ability to adapt style to audiences.
• Ability to work independently and collaboratively with others at all levels of the organization.

Responsibilities

• Coordinate projects for the Mayor's Office Communications team and provide administrative support.
• Develop and edit press materials, talking points, memos, and statements for media and Mayor.
• Manage scheduling and engagements for the Chief of Communications and senior leaders.
• Assist with press events and prep for media interviews.
• Monitor media coverage and maintain press lists; respond to inquiries in a timely manner.

Skills

Public relations

Media relations

Executive support

Written communication

Interpersonal skills

Research & fact-checking

Community engagement

Civic engagement

Attention to detail

Microsoft Office

Google Workspace

Education

Bachelor's degree in Communications or related field

Tools

Microsoft Office

Google Workspace

Job description

The Communications Associate & Executive Assistant supports the Mayor's Office Communications team by coordinating projects, providing administrative and operational support, and assisting with the development of written communications materials. The position is responsible for managing scheduling and coordinating engagements for the Chief of Communications, organizing press briefing materials, talking points, and memos for the Mayor, assisting with press events, and editing and proofreading communications materials.

• Serves as the primary initial point of contact for the Chief of Communications regarding scheduling, including managing engagement with internal and external stakeholders.
• Assists the press team with tracking and responding to media inquiries in a timely manner and proactively coordinating with local media outlets.
• Maintains and consistently updates press lists.
• Monitors news coverage throughout the day, including tracking and circulating relevant breaking news and media coverage in a timely manner.
• Drafts and edits communications materials such as press releases, media advisories, and statements.
• Helps prepare the Mayor for media interviews and staff public events.
• Compiles and produces morning clips.
• Manages the calendars for the senior Communications team leadership and supports the Chief of Communications with administrative tasks.
• Performs related communications work as required.

• At least three (3) years of full-time, or equivalent part-time, professional experience in communications, public relations, media relations, public affairs, executive administrative support, or a closely related field.
• A bachelor's degree in Communications, Journalism, Public Relations, English, Marketing, Public Administration, or a closely related field is preferred and may be substituted for up to two (2) years of the required professional experience.
• Strong verbal and written communication skills; ability to adapt communication style to different communities and audiences.
• Ability to work independently and collaboratively as required.
• Strong interpersonal skills and ability to work closely with others at every level of the organization.
• Strong skills in research and fact-checking.
• Demonstrated commitment to community building, civic engagement, equity, and justice.
• Ability to maintain calm under pressure and in high-stress situations.
• Experience with Microsoft Office and Google Workspace tools.
• Ability to exercise good judgment and focus on detail as required by the job.

BOSTON RESIDENCY REQUIRED
Terms:
Union/Salary Plan/Grade: Non-Union/MM2-5
Hours per week: 35