Communications and Marketing Planning Senior Specialist

Cystic Fibrosis Foundation; Bethesda (MD); Hybrid; USD 70,000 - 105,000; Full time

Benefits offered by this job

Competitive compensation

Professional development opportunities

Benefits

Job summary

The Cystic Fibrosis Foundation is seeking a Planning Senior Specialist to support the Communications & Marketing team in Bethesda, MD. This hybrid role requires 2-3 days in the Bethesda office weekly and focuses on planning, prioritization, and delivering key communications initiatives.

The role emphasizes scheduling, documentation, reporting, and collaboration across departments to manage demand and align priorities for CF Foundation priorities.

Qualifications

• Bachelor's Degree preferred or combination of education and relevant work experience.
• Minimum six years of related experience in strategy, planning, operations, or project management.
• Strong organizational and communication skills with ability to manage multiple priorities and timelines.

Responsibilities

• Coordinate and support the department's annual planning process, including scheduling and supporting meetings, developing planning materials, and documenting priorities.
• Schedule and support regular planning meetings between Communications & Marketing and partnering departments to align priorities.
• Prepare and maintain clear documentation of key priorities in shared planning tools and spaces.
• Produce reports, presentations, agendas, summaries and other materials to communicate priorities and progress.
• Identify trends, gaps, and opportunities to improve processes and reporting.
• Provide operational support for high-priority communications initiatives through project coordination and analytics.

Skills

Organizational skills

Coordination

Project management

Communication skills

Time management

Attention to detail

Education

Bachelor's Degree preferred

Tools

Microsoft Office

PowerPoint

Excel

Teams

Outlook

SharePoint

Asana

Job description

The Cystic Fibrosis Foundation is a leading healthcare nonprofit organization like no other. For decades, we have been taking major steps and pioneering new ways to advance the mission to find a cure for cystic fibrosis and to provide all people with CF the opportunity to lead long, fulfilling lives by funding research and drug development, partnering with the CF community, and advancing high-quality, specialized care. By joining the Cystic Fibrosis Foundation, you will be part of a dedicated team committed to our core values and working towards a cure for cystic fibrosis. We offer a collaborative and supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact in the lives of those affected by CF. Learn more about why work at the Cystic Fibrosis Foundation.

Position Summary

As a member of the Communications & Marketing team, the Planning Sr Specialist supports regular planning and prioritization of the department’s portfolio of work, including key content and campaigns. The Sr Specialist schedules and facilitates planning meetings, maintains planning tools and materials, documents decisions, prepares reports and presentations, and helps teams stay aligned on priorities and upcoming work. Through effective coordination, the role enables the department’s leaders to manage demand and deliver on essential CF Foundation priorities. This is a hybrid role based in Bethesda, MD, and requires 2-3 days per week in the Bethesda office.

Essential Duties and Responsibilities

• Coordinate and support the department’s annual planning process, including scheduling and supporting meetings, developing and maintaining planning materials, documenting priorities and related information, and communicating as needed.
• Throughout the year, schedule and support regular planning and prioritization meetings between Communications & Marketing and partnering departments to help teams stay aligned on shared priorities and upcoming work.
• Prepare and maintain clear, up-to-date documentation of key priorities and related information in shared planning tools and online workspaces to enable cross-department visibility.
• Prepare reports, presentations, meeting agendas, summaries, and other materials to communicate priorities, progress, decisions, and insights as needed.
• Identify trends, gaps, and opportunities to improve processes and reporting.
• As needed, provide operational support for high-priority Communications & Marketing initiatives through project coordination, research and analytics, material development, meeting support, or progress tracking.

Education

Bachelor's Degree preferred Combination of education and relevant work experience in related field

Work Experience

Minimum six years of related experience required (strategy, planning, operations, project management, or similar fields)

Knowledge, Skills, and Abilities

Strong organizational, coordination, and project management skills; ability to manage multiple priorities, timelines, and meeting schedules simultaneously Excellent attention to detail and follow-through; able to accurately document decisions, action items, dependencies, and changes over time Strong written and verbal communication skills; able to prepare clear meeting materials, summaries, reports, and presentations for a variety of audiences Strong interpersonal skills and ability to build productive working relationships across departments and functions Ability to organize information and maintain shared planning tools, trackers, templates, and documentation in a clear, accessible manner Ability to gather, organize, and analyze information to identify trends, monitor progress, and support planning and prioritization activities Learning orientation and continuous improvement mindset; seeks opportunities to improve processes, tools, and ways of working Sound judgment, professionalism, and discretion when handling sensitive information and competing priorities Ability to work independently while coordinating effectively with multiple stakeholders and teams Proficiency in Microsoft Office applications, including PowerPoint, Excel, Teams, Outlook, and SharePoint; experience with project management (Asana), collaboration, reporting, or dashboard tools preferred

Physical Demands

Stationary Position: Frequently

Total Rewards

The CF Foundation is committed to offering competitive compensation (base pay and incentive), benefits, time off and professional development opportunities that maximize our ability to recruit, retain, reward, and motivate a highly qualified and diverse workforce. Visit our Why Work at the Cystic Fibrosis Foundation for detailed total rewards information. The CF Foundation is an equal opportunity employer that is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. We strive to recruit and maintain a diverse workforce. Qualified applicants will receive consideration for employment without regard to race, physical or mental disability, color, religious creed, ancestry, national origin, religion, age, sex, pregnancy, marital status, genetic information or testing, gender identity and expression, sexual orientation or status as a Vietnam-era or special disabled veteran or any characteristic protected by law.

Reasonable Accommodations

The CF Foundation is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or would like to request an accommodation due to a disability, please contact us at [e-mail].