Communication Desk Assistant 1 4P/206

4P Consulting Inc.; Naperville (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

4P Consulting Inc. is seeking a Communication Desk Assistant who will provide administrative, communication, and event support to improve internal communications and operational organization. The ideal candidate will be organized, proactive, and comfortable in a fast-paced environment, adept in Microsoft Office, especially PowerPoint, and possess strong attention to detail.

Qualifications

• Proficient in Microsoft Office Suite.
• Experience with event coordination is a plus.
• Detail-oriented and organized.

Responsibilities

• Manage administrative tasks and organize photo repositories.
• Provide event coordination support.
• Create and edit PowerPoint presentations.

Skills

Attention to detail

Organizational skills

Proactive problem-solver

Tools

Microsoft Word

Microsoft Outlook

Microsoft Forms

Microsoft Teams

Microsoft SharePoint

Microsoft PowerPoint

Korbyt

Firstup

Job description

Communication Desk Assistant

Location: Naperville, IL (On-site 3 days/week with some remote flexibility)
Position Type:Contract 6 Months

Job Summary

The Communication Desk Assistant will provide multifaceted administrative, communications, and event support to enhance internal communication efforts and operational organization. This role requires proficiency with Microsoft Office tools, attention to detail, and the ability to manage multiple administrative tasks independently. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, collaborative environment.

Key Responsibilities

Administrative & Organizational Support

• Manage a variety of administrative tasks, including:

  • Reviewing and labeling photos and organizing photo repositories.

  • Managing a physical inventory of logo items, both for loan and giveaway (e.g., signage, step-and-repeats, mugs, umbrellas).

  • Filing and archiving documents in Teams folders.

• Provide event coordination support, including:

  • Booking rooms, arranging catering, and assisting with room setup.

Communication & Content Management

• Create and edit visually appealing PowerPoint slides and presentations.

• Draft and/or edit employee communications; familiarity with AP style and proofreading is a plus.

• Support content publishing using platforms such as Korbyt and Firstup (experience preferred, but not required).

Collaboration & Independence

• Work closely with internal teams while maintaining the ability to complete tasks independently.

• Be a confident multi-tasker, willing to ask questions and follow through with quality execution.

Qualifications & Desired Skills

• Proficient in Microsoft Word, Outlook, Forms, Teams, SharePoint.

• Strong experience in PowerPoint – creating and editing single slides and full presentations.

• Familiarity with AP Style and proofreading experience preferred.

• Event support and coordination experience is a plus.

• Writing experience for employee/internal messaging is a plus.

• Familiarity with Korbyt and Firstup (preferred, but not required).

• Highly detail-oriented, organized, and a proactive problem-solver.