Committee Clerk

Maine Legislature; Augusta (ME); On-site; USD 72,000 - 90,000; Full time

Job summary

Maine State Legislature seeks a Committee Clerk to support joint standing committees during the upcoming session. The role involves front-desk reception, documentation management, and coordinating hearings, both in-person and via electronic formats.

Clerks are chosen by committee chairs and serve at the pleasure of the presiding officers. The position is full-time with overtime during the legislative session and must be performed on-site at the State House in Augusta, Maine.

Qualifications

• Strong interpersonal skills and attention to detail.
• Ability to follow instructions and work independently.
• Proficient computer skills and quick to learn new systems.
• Capable of handling multiple priorities in a fast-paced legislative environment.
• Professional demeanor, dependability, and punctuality required.

Responsibilities

• Provide reception services to the committee.
• Prepare advertising, notices, schedules, and routine correspondence.
• Support electronic meetings as host or co-host.
• Maintain and update committee records and reports.
• Assemble paper and electronic committee documents.
• Distribute materials in-person or electronically as needed.
• Prepare hearing rooms for in-person and/or electronic meetings.
• Perform other duties to conduct committee business.

Skills

Interpersonal skills

Attention to detail

Organizational skills

Follow instructions

Independent work

Computer skills

Multitasking

Professional demeanor

Overtime willingness

Zoom experience

Education

Some college

Job description

COMMITTEE CLERK (SECRETARY)

Maine State Legislature

Augusta, Maine

The Legislative Information Office, on behalf of the Senate President and the Speaker of the House, is seeking applicants for COMMITTEE CLERK for the upcoming legislative session. Ideal candidates value public service and are enthusiastic about supporting the important work of the Maine Legislature. Committee Clerks, who are selected by Committee Chairs and serve at the pleasure of the Presiding Officers, provide clerical support to joint standing committees of the Legislature. These assignments are for a limited period, typically working full time and often overtime during the legislative session. The anticipated start date is early January 2027 and work is expected to continue through late-May 2027. Work must be performed in a nonpartisan manner and partisan political activity restrictions apply during the legislative session. This position works on-site at the State House in Augusta, Maine.

Duties and Responsibilities

• providing reception services to the committee
• preparing advertising, notices, schedules, and routine correspondence
• supporting electronic meetings as host or co-host
• maintaining and updating committee paper and electronic records, files and reports
• assembling paper and electronic committee documents
• distributing committee materials in-person or electronically as needed
• preparing hearing room for in-person and/or electronic meetings as necessary
• other assignments necessary to conduct committee business

Preferred Qualifications

• Ideal candidates will have strong interpersonal skills, high attention to detail and organization
• possess the ability to follow instructions and work independently
• possess strong computer skills
• have the aptitude to learn new processes and computer applications
• be able to manage multiple priorities
• and have the ability to maintain a positive and professional demeanor while working in a fast-paced, high-pressure legislative environment
• Excellent work ethic, including professionalism, dependability and punctuality required
• Must be willing to work overtime, potentially with little notice, including occasional nights and weekends
• Preferred candidates will have experience with Zoom video conference application
• have some college and/or applicable legislative experience with at least one year of clerical or secretarial work experience

Salary and Benefits

• Base pay begins at $1,783.20 bi-weekly
• The bi-weekly dollar values of some State-paid benefits for full-time employees include $15.22 for dental insurance
• 14.06% of employee's pay towards retirement
• at least 85% ($508.90) of health insurance premiums