Commission Clerk (P/T)

Town of Simsbury; Simsbury (CT); On-site; USD 10,000 - 60,000; Part time

Job summary

Join the Town of Simsbury as a part-time Secretary for a Board or Commission. This role requires skills in shorthand, typing, and a proven ability to manage correspondence and organize materials for meetings. Ideal for those looking to contribute to local government while working approximately 20-30 hours per month, primarily in evenings.

Qualifications

• One year secretarial experience required.
• Ability to handle and maintain complex filing systems.
• Ability to learn transcription equipment.

Responsibilities

• Prepares materials for meetings and takes minutes.
• Handles correspondence and maintains records.
• Coordinates information exchanges as requested.

Skills

Shorthand

Typing

Organizational skills

Public relations

Education

High school diploma

Tools

Transcription equipment

Job description

1 month ago Be among the first 25 applicants

SUMMARY:

Under the general supervision and direction of a Department Head or Commission/Board Chair of Assigned Board/Commission, performs secretarial duties for the Commission or Board as assigned. The majority of secretarial duties (such as the transcription of minutes) are accomplished outside of Town Hall with limited access to Town computer equipment and/or facilities.

Summary

SUMMARY:

Under the general supervision and direction of a Department Head or Commission/Board Chair of Assigned Board/Commission, performs secretarial duties for the Commission or Board as assigned. The majority of secretarial duties (such as the transcription of minutes) are accomplished outside of Town Hall with limited access to Town computer equipment and/or facilities.

This position is a part-time position, requiring as many as 20-30 hours per month. Morning and evening hours may be required.

Position Description And Job Functions

ESSENTIAL JOB FUNCTIONS:

Prepares materials for Board or Commission meetings, including agendas attends meeting normally held in the evening prepares minutes and other records of actions as necessary composes letters or reports establishes and maintains Board or commission records and files

Additional Job Functions

Coordinates exchange of information as requested

Knowledge, Skills And Abilities

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Ability to take shorthand and type with speed and accuracy

Ability to handle and possess high volumes of paperwork accurately and efficiently and maintain complex file and record system

Ability to learn to operate transcription equipment

Ability to take dictation, meeting minutes, and to transcribe notes from rough drafts and/or correspondence with speed and accuracy

Ability to meet and deal tactfully and effectively with public officials, employees and the general public

Knowledge of filing requirements pursuant to the Freedom of Information Act

Conditions And Qualifications

REQUIRED PHYSICAL AND MENTAL EFFORT AND ENVIRONMENTAL CONDITIONS:

Ability to work evening hours on a regular basis ability to sit at a desk and work continuously for extended periods of time ability to file letters, correspondence, reports, etc. in file cabinet drawers ranging from 1 foot to 7 feet from the floor ability to move throughout the Town Hall and other Town buildings and sites ability to attend numerous, extended night meetings during the year

Required Minimum Qualifications

The skills and knowledge would usually be acquired with a high school diploma and one (1) year's secretarial experience.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Most Town benefits are only available to Full-Time employees. Please consult the CSEA: SCL Collective Bargaining Agreement for additional details on any benefits that may apply to this position.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Human Resources

• Industries

  Government Administration

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