Commercial Transaction Manager

Near North Title Group; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with company match

Flexible Spending Account (FSA)

Company-paid life insurance and long‑/

Volunteer PTO for a Day of Service

Access to ski condo in Beaver Creek

Job summary

Near North Title Group is seeking a Commercial Transaction Manager in Chicago, IL to oversee and manage the operational aspects of commercial and national real estate transactions. This role supports Underwriting and Escrow teams by gathering information, coordinating documents, and assisting with closings while providing timely responses to clients.

Responsibilities include coordinating closing documents, recordings, and tax forms, as well as ensuring final policies and documents are delivered.

Qualifications

• Bachelor’s degree required.
• 2+ years of real estate industry experience.
• Ability to manage multiple tasks and meet deadlines.
• Detail-oriented with strong written and verbal communication.
• Ability to collaborate cross-functionally in a fast-paced environment.
• Strong organizational and problem-solving skills.
• Proficient in MS Word, Outlook and Excel.

Responsibilities

• Coordinate closing documents with Underwriting Team, Escrow Team, and client.
• Assist with recordings by sending originals to local offices, e-recording or working directly with vendors.
• Coordinate preparation for closing with underwriting staff and local offices.
• Follow up with clients and offices to obtain information needed for closing.
• Confirm taxes, transfer taxes, and clearance requirements for each transaction.
• Send closing documents, recorded documents and final policies to clients.

Skills

Attention to detail

Time management

Communication skills

Cross-functional collaboration

Problem solving

Organizational skills

Documentation coordination

Education

Bachelor’s Degree

Tools

Microsoft Word

Outlook

Excel

Job description

Position:Commercial Transaction Manager

Location: Chicago, IL

Job Id:700-001

# of Openings:1

Position Overview

The Commercial Transaction Manager will assist the Underwriting Team and the Escrow Team in overseeing and managing the operational aspects of the firm’s commercial and national real estate transactions. As well as providing support to the Underwriting Team and Escrow Team by gathering information, coordinating and assembling documents and assisting with closings while providing customers with timely answers to issues.

Primary Responsibilities

• Coordinate closing documents with Underwriting Team, Escrow Team and client
• Assist with recordings by sending originals to local offices, e-recording or working directly with vendors (i.e. SOS UCCs)
• Communicate with underwriting staff and local offices to coordinate preparation for closing
• Follow up with clients, local offices and outside vendors to confirm and clarify and/or request any information needed for closing
• Confirm property taxes, transfer taxes, transfer forms and clearance requirements for each transaction
• Confirm state specific forms and recording requirements for closing
• Request and obtain invoices and wire instructions for payments to be made throughout the closing process
• Follow-up on recorded documents and final policies
• Send out closing documents, recorded documents and final policies to clients
• Responsible for document audits in SoftPro once transaction is complete
• Maintain a working knowledge of SoftPro
• Other tasks as needed

Qualifications

• Bachelor’s Degree
• Two (2) plus years Real Estate industry experience
• Ability to manage multiple tasks and prioritize work to successfully meet client needs and deadlines
• Detail oriented with the proven ability to produce quality, error-free work
• Exceptional verbal and written communication skills
• Excellent business writing skills and meticulous attention to detail
• Ability to collaborate and work cross-functionally within a fast-paced environment
• Strong organizational and problem solving skills
• Excellent time management and organizational skills
• Working knowledge of Microsoft Word, Outlook and Excel

Hours

This position generally works during regular business hours. This role is expected to work additional hours beyond the minimum expectation and outside of regular business hours as necessary to meet objectives, which may include phone, email, and online availability.

Why Join Near North?

We are committed to partnering with and protecting our clients. Our "get to yes" attitude, thought leadership, exceptional service, and organizational excellence have earned us a reputation as a trusted industry leader. Our client base includes top real estate developers, REITs, law firms, and lenders in the country.

We value diversity, inclusivity, collaboration, responsiveness, integrity, and community. Join our team and contribute to the growth and success of our expanding company. At Near North, your enthusiasm and motivation will have a positive impact on our journey. Come grow with us!

Benefits We Offer:

• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Flexible Spending Account (FSA)
• Company-paid life insurance and long-term disability coverage
• Voluntary short-term disability and supplemental life insurance
• Competitive paid time off (PTO) and holiday pay
• Volunteer PTO for a "Day of Service" to support your local community
• Access to our company-owned ski condo in Beaver Creek, CO

We are pleased to announce two recent acquisitions that strengthen Near North Title Group in key markets and demonstrate our commitment to strategic growth. Near North’s acquisition of Florida-based Mason Title & Escrow Company doubled our Florida footprint to 16 offices, from Miami through Jacksonville and the Florida Panhandle. In the Midwest, we acquired the Northville, Michigan office of Core Title Group, our 47th Midwest office and entry into the Detroit metro area. Both teams will continue serving clients from their current locations, now backed by Near North's 65 office locations, national underwriting relationships, cutting edge technology and back office infrastructure.