Commercial Title Assistant (In Office)

First American; Chicago (IL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k

PTO

Job summary

First American is seeking a Commercial Title Assistant in Chicago to support our Commercial Title team. You will create and maintain title files and document and record research to help timely closings.

This role requires attention to detail, strong communication, and a willingness to learn. Two+ years in commercial title preferred; high school diploma required; proficiency with MS Office is a plus, with competitive hourly pay.

Qualifications

• Passion for helping customers with a professional attitude.
• Excellent verbal and written communication with internal teams and customers.
• Problem solver with strong organizational skills and attention to detail.
• Natural curiosity; enjoys researching the history of transactions.
• Team player who helps deliver beyond customer expectations.
• Knowledge of MS Office and ability to adapt to new software.
• High school diploma or equivalent.
• 2+ years of commercial title experience preferred.

Responsibilities

• Assist with escrow accounts, deposits, checks, wires, invoices, and pricing calculations.
• Route title comments and underwriting requests; order title and tax updates.
• Record fees and transfer tax information for closings.
• Maintain the project status spreadsheet tracking deliverables from commitment to policy.
• Search, examine, and interpret commercial real estate documents.
• Audit calculations and legal documents for accuracy.
• Prepare endorsements and supplemental documents and file title records.

Skills

Verbal & Written communication

Detail-oriented

Organizational skills

Team collaboration

Research history of transactions

Problem solving

Customer-focused

MS Office proficiency

Education

High school diploma or equivalent

Tools

MS Office

Job description

Who We Are

Join a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

Enable you to dive into your love of history and research to help us provide important data to our teams and customers in the commercial real estate space. First American is looking to add a Commercial Title Assistant to our growing team in Chicago. FA sets the standard for excellence in the commercial real estate space. In this role, you will work in a dynamic, fast-paced setting supporting our Commercial Title team in a wide range of duties including creating and maintaining title files and documenting and recording all research. This position administratively supports timely escrow closings and title recordings for transactions ranging from single site to high-liability multi-site commercial real estate transactions. You will play a key role in coordinating the resolution and completion of the commercial title process.

What You’ll Do

• Support the closing process of commercial real estate transactions by assisting with administering escrow accounts, making deposits, issuing checks, building, and disbursing wires, preparing invoices, routing title comments and underwriting requests, ordering title and tax updates, assembling and calculating pricing information, recording fees and transfer tax information
• Maintain project status spreadsheet to track all deliverables from commitment stage to delivery of policy by daily monitoring of email correspondence between all parties
• Search, examine, and interpret commercial real estate documents
• Audit calculations and legal documents for accuracy
• Communicate recording information and prepare legal property documents such as endorsements and supplementals
• Conduct title research to compile chain of title
• Create title files and prepare endorsements and supplemental documents

What You’ll Bring

• Passion for helping customers while maintaining a professional and positive attitude
• Excellent verbal and written communication with both our internal team and external customers
• Problem solver who has strong organizational skills, is detail oriented, with an eagerness to learn
• Natural curiosity, enjoys researching the history and background of transactions
• Thrives in contributing to a team where we come together to deliver beyond customer expectations
• Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
• High school diploma or equivalent
• 2+ years of commercial title related experience preferred

Pay Range: $20.31 - $27.09 Hourly

What We Offer

By choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term. Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan. Our people are the foundation of First American's success and that is the reason we put them first. Our philosophy has cultivated a culture of happy employees who are highly engaged, passionate about their work and leave each day feeling they have made a difference.

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