Commercial Shop - Service Advisor, Power Systems

Altorfer Industries, Inc; Addison (IL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health, Dental, Vision, Disability, &

401(k)

Paid Holidays

Paid Parental Leave and Funeral Leave

Paid Time Off: Prorated 80 hours of 0

Education Assistance

Voluntary Benefits: Supplemental, etc.

Job summary

Altorfer Industries, Inc. is seeking a Commercial Shop - Service Advisor for Power Systems. You will coordinate service from initial request through invoicing, working closely with technicians, parts, and Product Support Sales Reps to develop repair estimates and communicate status.

The role requires strong customer service, technical understanding of power systems and equipment, and the ability to manage multiple work orders while ensuring profitability and timely invoicing.

Qualifications

• Experience in industrial or marine engine service or related environments.
• Experience reviewing service reports and estimating parts/labor.
• Experience with work order management and CRM systems.
• Strong customer service, communication and problem solving.
• Ability to learn service management systems.
• Valid driver?s license with clean record.

Responsibilities

• Review technician findings and history to develop accurate estimates with technicians and management.
• Verify parts, labor, materials, and costs align with requirements and profitability guidelines.
• Respond to customer inquiries professionally and document concerns and work orders.
• Obtain and document customer approval of estimates and changes in scope before work proceeds.
• Communicate repair recommendations, quotes, parts availability, and status to customers and reps.
• Coordinate with Commercial Service Manager on shop scheduling and priorities.
• Look up extended warranties and assist with payment processing.
• Review completed work orders for accuracy and coordinate invoicing and closure.
• Identify opportunities to improve estimate accuracy and workflows with the team.
• Additional duties as assigned.

Skills

Customer service

Problem solving

Organization

Communication

Team collaboration

Technical aptitude

Tools

CRM systems

Excel

Outlook

Service management software

Caterpillar equipment knowledge

Job description

Commercial Shop - Service Advisor, Power Systems

Working Hours/Days

M-F 6:30 am - 3:00 pm, weekends as needed

Overview

The Commercial Shop Service Advisor serves as a primary point of contact for customers and coordinates service activities from the initial repair request through job completion and invoicing. Working closely with technicians, Service Management, Parts, and Product Support Sales Representatives, this position develops repair estimates, communicates recommendations and job status, and maintains accurate work orders. The role supports efficient shop operations, profitable service work, and a professional customer experience across industrial and marine engines, engine-powered industrial equipment, on-highway trucks, and generator systems.

Basic Duties

• Review technician findings, diagnostic reports, equipment and service history, manufacturer service information, and applicable warranty coverage to develop accurate and complete estimates for minor and major repairs in collaboration with technicians, PSSRs, and management.
• Verify required parts, labor, materials, outside services, and related costs are included in estimates and align with repair requirements, customer expectations, and company pricing and profitability guidelines.
• Respond to customer inquiries professionally, gather accurate customer and equipment information, document reported concerns, and initiate work orders.
• Obtain and document customer approval of repair estimates and changes in scope, including additional costs and revised completion dates, before the applicable work proceeds.
• Communicate repair recommendations, quote details and revisions, parts availability and lead times, job status, anticipated completion dates, and delays to customers and Product Support Sales Reps (PSSRs) in a timely and professional manner.
• Coordinate with the Commercial Service Manager on shop scheduling and job priorities; collaborate with technicians, internal departments, and vendors to monitor repair progress, address outstanding requirements, and meet customer commitments.
• Look up and apply extended warranty agreements and applicable service programs, and assist with credit card processes and other customer payment-related activities.
• Review completed work orders for accurate labor, parts, outside charges, repair descriptions, and customer approvals; coordinate timely invoicing and work order closure.
• Identify opportunities to improve estimate accuracy, service documentation, and workflow; collaborate with the Commercial Service Manager and technicians on improvements and training that support departmental performance and customer satisfaction.
• Additional duties as assigned.

Qualifications

• Experience in industrial or marine engine service, truck service, generator service, industrial equipment, heavy equipment, or a related service environment. Relevant experience may include work as a service advisor, service coordinator, technician, or estimator.
• Experience reviewing service reports and preparing repair estimates involving parts, labor, and outside services preferred.
• Experience with work order management, work-in-process tracking, service scheduling, CRM systems, and customer invoicing processes preferred.
• Sufficient technical knowledge to understand common equipment systems, repair procedures, technician findings, and parts and labor requirements. Experience with Caterpillar equipment preferred.
• Strong customer service, written and verbal communication, and problem-solving skills, including the ability to explain technical information clearly to customers and internal personnel with varying levels of technical expertise.
• Strong organizational skills and the ability to manage multiple work orders, quotes, customer requests, and deadlines simultaneously.
• Proficiency with computers and business software, including Microsoft Outlook and Excel, and the ability to learn applicable customer relationship management and service management systems.
• Ability to work independently while collaborating effectively with technicians, management, Parts, Sales, and other departments.
• Demonstrated professionalism, accountability, initiative, sound judgment, and a willingness to learn and develop technical and service coordination skills.
• Must possess a valid driver's license with clean driving record. This includes no more than 2 minor violations within the past 3 years and no major violations within the past 5 years (Motor Vehicle Report will be performed on final candidate).

Altorfer Industries offers an industry leading compensation and benefit package:

• Health, Dental, Vision, Disability, and Life Insurance
• 401(k)
• Paid Holidays
• Paid Parental Leave and Funeral Leave
• Paid Time Off: Prorated 80 hours of PTO
• Education Assistance
• Voluntary Benefits: Supplemental Insurance, Accident, Critical and Hospital Indemnity Insurance, Legal Assistance and Identity & Fraud Protection

Payrate: $65,000 - $85,000 annually

Posted Min

USD $65,000.00/Yr.

Posted Max

USD $85,000.00/Yr.

Physical Requirements/Working Conditions

This position works primarily in an office environment with frequent visits out to the equipment shop/warehouse. May on a continuous basis walk, bend and lift up to 25lbs. May be required to wear appropriate safety equipment (IE- Safety glasses or side shields, gloves, etc.) when needed. The noise level in the shop/warehouse environment is usually moderate to high and office environment noise level is usually moderate to low. May intermittently sit at a desk for a period of time to answer telephone calls and write or use a keyboard to communicate through email. Occasional travel to other Altorfer locations may be required. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Why Work for Altorfer?

At Altorfer, our iron is just the beginning. Our people make our company successful, and we would not be who we are without them. As a third generation, family-owned company created in 1957, we bring our values into how we do business. Everyone from technicians, sales representatives, administrative professionals, or somewhere in between is part of the "A-Team" and is critical to our success. Here at Altorfer, we have over 35 locations and 1300 employees with long tenure for you to learn from. We have a collaborative, family valued culture, with a great reputation in the industry. A company that offers competitive pay, excellent benefits, and the opportunity to work with a remarkable team of people.