Commercial Sales Coordinator

Gea Group; Janesville (WI); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

12 paid holidays and 136 hours PTO

7% 401(k) employer match

Tuition reimbursement

Wellness Incentive Program

Employee Assistance Program

Flexible Health Savings & Spending

Job summary

GEA Group is seeking an Order Entry Specialist to support the external sales team in Canada by entering and maintaining sales orders and communicating order status to customers. The role emphasizes accurate data entry in SAP-PEM and collaboration with project and finance teams.

The position involves invoicing, monitoring the project backlog, and contributing to month-end close and billing, with a focus on timely communication and order accuracy.

Qualifications

• Bachelor's or Associate's degree is required or preferred.
• Strong attention to detail, organization and time-management skills.
• Proficiency in SAP, Microsoft Office (especially Access and Excel), and MRP systems is highly desirable.

Responsibilities

• Order Management & Data Administration: Create and manage the entire sales order process—receiving customer purchase orders to project closure; ensure accurate data entry in SAP-PEM; maintain data throughout the lifecycle of machine projects.
• Invoice & Financial Management: Prepare and issue customer invoices based on milestones; monitor project invoice backlog; support month-end and quarter-end close activities related to revenue and billing.
• Collaboration & Coordination: Work with suppliers, external factories, and internal teams to ensure timely delivery and accurate order confirmations; provide commercial insights and up-to-date financial data.
• Continuous Improvement: Use SAP and Excel to maintain shipment schedules and sales records; support improvement goals within the department and company.

Skills

Attention to detail

Time management

Organizational skills

Education

Bachelor's or Associate's degree

Tools

SAP

MS Office / Excel / Access

MRP systems

Job description

This role supports the external sales team in Canada with entering and maintaining sales orders along with communicating order status to the customers.

Responsibilities / Tasks

Founded in Germany in 1881, GEA Group is a global leader in engineering solutions serving the food & beverage, dairy, pharmaceutical, and related industries. With more than 18,000 employees worldwide and a strong U.S. presence since 1929, GEA blends a proud heritage with forward-thinking innovation.

At GEA, we are not just building equipment - we are building lasting careers. Our strong culture, growth opportunities, and employee support are reflected in an average tenure of 5-11+ years.

Why Join GEA?

• Start strong - Medical, dental, and vision coverage begins on your first day
• Recharge and refresh - 12 paid holidays (including a floating holiday) plus 136 hours of PTO
• Invest in your future - 7% 401(k) employer match
• Keep learning - Tuition reimbursement to grow your education and skills
• Live well - Wellness Incentive Program
• Get support when you need it - Confidential Employee Assistance Program
• Save smart - Flexible Health Savings and Spending Accounts

We attribute our year-over-year growth to our thriving base of highly motivated, results driven employees. If you have a positive attitude, strong work ethic, great customer service and the willingness to learn, then we want to talk to you!

Key Responsibilities

• Order Management & Data Administration: Create and manage the entire sales order process - from receiving customer purchase orders to project closure. Ensures accurate data entry in SAP-PEM. Maintains accurate customer and account data through the lifecycle of new machine projects and generate reports from the relevant databases as requested.
• Invoice & Financial Management: Prepare and issue customer invoices based on project milestones and contractual terms. Monitor and maintain the project invoice backlog, in collaboration with project managers and other commercial coordinators. Support month-end and quarter-end financial closing activities related to revenue and billing.
• Collaboration & Coordination: Work closely with suppliers, external factories, and internal teams to ensure timely product delivery, accuracy in order confirmations, and efficient communication with customers. Assist Project and Finance Management with commercial insights and up-to-date financial data.
• Continuous Improvement: Utilize SAP and Excel skills to maintain precise shipment schedules and sales records, ensuring we exceed customer expectations. Assist with supporting and/or leading continuous improvement goals within the department and company.

Your Profile / Qualifications

• Bachelor's or Associate's degree
• Proficiency in SAP, Microsoft Office (especially Access and Excel), and MRP systems is highly desirable.
• Also preferred is a strong attention to detail, organization and time-management skills, and ability to read and understand commercial terms in contracts and purchase orders.

At GEA, we don't just offer jobs—we offer opportunities to thrive, grow, and make an impact.

The typical base pay range for this position is $24 - $30/hour. GEA Group has different base pay ranges for different work locations within the United States.

The pay range is not a guarantee of compensation or salary. The estimated range is the budgeted amount for the position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons. You may be eligible for additional rewards.

GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

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