Commercial Roofing Project Coordinator

Scalo-Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Profit Improvement Incentive

PTO and Holidays: 15 days + 7 holidays

Health, Dental, Vision Insurance

Company-paid life insurance

401(k) with company match

Short/Long-Term Disability Insurance

Health Savings Account (HSA)

Job summary

The Scalo Companies are seeking a Project Coordinator to independently manage logistics, site communications, and pre-construction reporting for assigned projects. This role leads site walks and supports Field Supervisors, with weekly planning and exception check-ins.

Ideal candidates will have strong communication, planning, and tech skills, plus OSHA-friendly safety practices. The position aligns with future growth into Field Supervisor I, with varied duties across multiple concurrent jobs.

Qualifications

• Excellent written and verbal communication skills across diverse groups.
• Ability to read and interpret architectural plans and specifications.
• Strong organizational skills to coordinate tasks across multiple projects.
• Proficient with Microsoft Office, Outlook, and company software (Sage 300, Timberline, Master Key, Work Max, Autodesk Build, KPA).

Responsibilities

• Attend pre-construction and kickoff meetings to learn about assigned projects.
• Establish and maintain communication between all trades on site.
• Confirm materials are secured and protected at end of day.
• Submit next-day warehouse supply and equipment requests as directed.
• Promote safety and enforce company standards and procedures.
• Track weather days and maintain daily site housekeeping and apparel codes.
• Log and report discrepancies in deliveries and inventory.
• Walk sites with Field Supervisor to document conditions and reporting.
• Lead pre-construction site walks and produce existing-conditions reports for PM approval.
• Communicate timeline changes to Field Supervisor and PM on the same day.
• Attend weekly contractor meetings and ensure compliance with specs and drawings.
• Assist with change orders, job-cost tracking, and scheduling around changes.
• Maintain accurate material inventories and coordinate multi-site deliveries and crane setups.

Skills

Communication skills

Reading architectural plans

Organizational skills

Technology proficiency

English fluency

Tools

Sage 300 (Timberline)

Master Key

Work Max

Autodesk Build

KPA

Job description

About Us:

Since 1956, Burns & Scalo has been the leader in commercial roofing and sheet metal services in the Greater Pittsburgh area. We are consistently named in the Top 50 roofing contractors in the nation by Roofing Contractor Magazine and one of the fastest-growing companies by the Pittsburgh Business Times. If you are looking for a company that values your work, invests in your development, and continues to position itself as an industry leader, The Scalo Companies is the right fit for you.

Our Values Statement:

Every great company starts with great team members. At The Scalo Companies, we're looking for individuals who live our OWNERS values every day. We believe in taking ownership, winning together, never settling, elevating others, protecting our reputation, and putting safety first. If that sounds like you, we'd love to have you on our team.

Job Summary:

The Project Coordinator independently manages logistics, communication, and site-condition reporting for assigned projects, and leads pre-construction site walks without review. This rung is the primary candidate pool for Field Supervisor I. Work is planned weekly with check-ins on exceptions.

Job Responsibilities:

• Attend project pre-construction anc kick-off meetings to become familiar with assigned projects
• Establish and maintain communication between all trades on the job site
• Confirm with the job-site Foreperson that all materials are properly secured and protected at end of day
• Submit next-day warehouse supply and equipment requests before cutoff as directed
• Promote excellent morale; effectively apply and enforce company standards, policies, and procedures; perform miscellaneous job-related duties as assigned
• Track weather days on assigned job sites; ensure housekeeping is kept up daily and crew apparel codes are enforced
• Check inventory on incoming deliveries to ensure products match the order form; log and report discrepancies the same day
• Walk project sites with a Field Supervisor and document existing conditions including pavement, landscaping, signage, lighting, electrical equipment, traffic requirements, building conditions, dumpster enclosures, fencing, and storage
• Lead pre-construction site walks and produce existing-conditions reports accepted by the Project Manager without rework
• Communicate timeline changes and new project information to the Field Supervisor and Project Manager the same day
• Attend weekly General Contractor meetings when applicable; ensure specifications, shop drawings, and scope are being followed and elevate deviations
• Ensure jobs are closed out according to policy and specifications; mentor and train Project Coordinator I team members
• Assist with obtaining change-order authorization and with job-cost tracking; assist with just-in-time scheduling around changes and weather
• Maintain accurate material inventories to ensure required materials are available on site and repeat trips to the warehouse are avoided
• Coordinate logistics of deliveries, crane setup, and trash removal across multiple concurrent jobs

Safety Responsibilities:

• Identify and correct unsafe conditions according to company and OSHA standards
• Participate in daily safety audits and weekly toolbox talks

• Must possess an OSHA 30-hour card

Job Qualifications:

• Excellent written and verbal communication skills with the ability to engage people from diverse backgrounds, from board rooms to roof tops
• Ability to read and interpret architectural plans and specifications
• Strong organizational skills to coordinate and schedule tasks across multiple projects
• Ability to use computers, phones, iPads, and other technology tools, including Microsoft Office and Outlook and company software: Sage 300 (Timberline), Master Key, Work Max, Autodesk Build, and KPA
• Strong understanding of production goals and job budgeting
• English fluency required; valid driver's license; pass background check, drug screening, and obtain clearances where necessary

Preferred Qualifications:

• Experience in roof system installation
• Demonstrated interest in crew leadership

Physical Requirements:

• Ability to sit or stand for extended periods and use hands for various tasks; vision capabilities may include close vision
• Ability to work outdoors in all weather conditions including heat, cold, rain, snow, and wind
• Must perform essential job functions safely and consistently in accordance with ADA, FMLA, and other applicable standards; reasonable accommodation can be made to enable people with disabilities to perform the described roles
• Frequent climbing of ladders and hatches, bending, kneeling, walking job sites on level and uneven surfaces, and using hand and power tools

Benefits:

• Profit Improvement Incentive
• 15 Days of Paid Time Off and 7 paid Company holidays a year
• Health, Dental, and Vision Insurance
• Company-paid life insurance
• 401(k) with company match
• Short and Long-Term Disability Insurance options
• Health Savings Account with company contribution
• Employee Assistance Program (EAP)