Commercial Real Estate Paralegal

Prospectblue; Richmond (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Prospectblue is seeking a Paralegal for a Richmond, Virginia law firm in its Capital Finance and Real Estate practice. The role supports attorneys with document preparation, legal research, file management, and associated activities.

Work is performed under the direction of attorneys and senior paralegals, requiring attention to detail and sound judgment. Ideal candidates will have a high school diploma, with paralegal training or certification advantageous.

Qualifications

• High school diploma or equivalent required.
• College-level education preferred; paralegal training advantageous.
• Paralegal certification or training is beneficial and favorable.

Responsibilities

• Maintain a workload that meets billable-hour and timekeeping requirements across offices when appropriate.
• Record time and activities daily per firm procedures and outside-counsel requirements.
• Prepare routine correspondence, internal memoranda, forms, and simple legal documents using firm templates.
• Conduct basic document reviews and organize materials chronologically or alphabetically.
• Assist with preparation of discovery, litigation, and trial materials as assigned.
• Retrieve and organize information from electronic legal resources and databases.

Skills

Attention to detail

Communication skills

Time management

Team collaboration

Legal document prep

Discretion and diplomacy

Education

High school diploma or equivalent

Paralegal certificate or training (advantageous)

College-level education preferred

Tools

Microsoft Office

Document-management systems

Legal research tools

Job description

ProspectBue is working with a Richmond, Virginia law firm seeking a Paralegal to join its Capital Finance and Real Estate practice. The successful candidate will provide day-to-day support to attorneys and other members of the legal team by assisting with document preparation, legal research, file management, and other practice-related activities. The role involves working under the direction of attorneys and senior paralegals and requires careful attention to detail, organization, and sound judgment.

Key Responsibilities

• Maintain a consistent workload that meets the firm's billable-hour and timekeeping requirements, actively seeking opportunities to support attorneys and teams across offices when appropriate.
• Record time and work activities accurately each day in accordance with firm procedures and applicable outside-counsel requirements, ensuring the full workday is properly accounted for.
• Perform assigned work in accordance with applicable professional-conduct and ethical standards.
• Develop a working understanding of relevant federal, state, and local court rules and procedures. Monitor updates and communicate significant changes to the appropriate members of the legal team.
• Prepare routine correspondence, internal memoranda, forms, and other straightforward legal documents using firm templates, established formats, or other approved resources. Work product will generally be subject to attorney or senior-paralegal review.
• Conduct basic document reviews, including organizing materials chronologically or alphabetically and identifying or arranging documents according to established guidelines.
• Assist with the preparation and organization of materials for discovery, litigation and trial activities, administrative proceedings, transactions, and business closings, as assigned.
• Retrieve and organize information and documents from electronic legal resources and databases as needed.
• Provide additional administrative and legal support to the practice group based on workload and business needs.

Required Background

Education

• High school diploma or equivalent required.
• College-level education preferred.
• Paralegal training or certification is advantageous, including a paralegal certificate, National Association of Legal Assistants certification, or applicable state/specialty certification.

Experience

• Previous experience as a case clerk, legal assistant, paralegal, or in another document-intensive legal role is preferred.
• Experience handling, organizing, reviewing, or maintaining legal documents is particularly valuable.

Skills and Capabilities

• Familiarity with federal, state, and local legal rules and the ability to apply them to assigned work.
• Proficiency with Microsoft Office and the ability to use online research tools and electronic resources to locate requested information.
• Comfort working with legal technology, databases, and document-management systems is preferred.
• Strong attention to detail and the ability to produce accurate work within demanding deadlines.
• Effective written and verbal communication skills, with the ability to interact professionally with attorneys, colleagues, professional staff, clients, and outside vendors.
• Ability to manage competing priorities, adjust to changing demands, and remain composed in a high-pressure environment.
• Demonstrated discretion, patience, diplomacy, and a collaborative approach to working with others.
• Willingness and ability to work additional hours or travel on short notice when business needs require it.
• Ability to read and review substantial volumes of written material and accurately enter information using a computer.
• Ability to understand and communicate detailed information verbally and in writing.
• Strong reasoning, language, organizational, and memory skills necessary to perform the essential functions of the position.
• Ability to perform the responsibilities of the position effectively, with or without reasonable accommodation.