Commercial Property Manager

Harbor Group Management Co.; Philadelphia (Philadelphia County); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive Salaries & Bonuses

Medical, Dental & Vision Plans

401(k) Plan with Employer Matching

Paid Time Off & 10+ Holidays

Paid Parental Leave

PTO & Holidays

Job summary

Harbor Group Management Co. seeks a Commercial Property Manager to maximize asset performance at 1818 Market Street in Philadelphia. You will oversee lease administration, tenant communications, cash handling, and monthly reporting, while coordinating building operations and vendor services.

The role requires hands-on accounting, reporting, and strong stakeholder management. Ideal candidates bring four+ years in commercial property management, with Class A experience preferred, and a track

Qualifications

• Minimum four years in commercial property management.
• Class A property experience is preferred.
• Strong accounting and financial reporting skills.

Responsibilities

• Maximize performance of commercial assets through lease admin, tenant communications, cash management and monthly reporting.
• Manage building operations, vendor relations and maintenance coordination.
• Prepare weekly occupancy, monthly and quarterly management reports and annual budgets.
• Oversee accounts payable/receivable and operating expense reconciliations.

Job description

Commercial Property Manager

Job Title: Property Manager, Commercial

Location: 1818 Market Street, Philadelphia, PA

Status: Exempt

JOB SUMMARY

Maximize the performance, profitability, and protection of commercial assets. This is accomplished by managing lease administration, tenant correspondence, cash management, accounting and banking activities, tenant and vendor relations, and monthly reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Building Administration
• Review lease abstracts, process move-outs, refund security deposits, and create correspondence such as rent increase letters to tenants, rent statements, sales requests, and delinquency notices.
• Manage accounting, cash, ancillary income, and banking activities, such as reviewing, coding, and entering or uploading vendor invoices; obtaining completed W-9s and required insurance from all vendors, preparing monthly cash management and monthly reforecast reports, handling and posting deposits, making rent collection calls to tenants, mailing invoices, creating tenant billbacks and preparing invoices, researching and correcting bank reconciliations, and requesting reserve disbursements.
• Track tenant sales, certificates of insurance, and preventative maintenance agreements.
• Prepare property reports as needed, including weekly occupancy reports, monthly and quarterly management reports, and annual BOMA Experience Exchange Report (if applicable).
• Provide expenses and reconciliation data for the annual budget, calculate and bill annual operating expense reconciliations.
• Building Operations
• Communicate with contractors on warranty items and outside building repairs.
• Provide tenant electric usage and utility bills to the chief engineer monthly for ENERGY STAR reporting (if applicable).
• Schedule outside services and contractors for both tenant and building needs (if applicable).
• Tenant Relations
• Act on tenant requests and complaints and ensure follow-up and completion.
• Coordinate tenant special events, both building wide and for individual tenants, if applicable.
• Manage tenant work order process, if applicable.
• General
• Continually improve skills and abilities for growth in property management through CPM and RPA studies and attending BOMA seminars and programs.
• Special Projects as assigned.
• Supervisory Responsibilities
• This position has supervisory responsibilities that include planning, assigning, and directing work or addressing complaints and resolving problems.
• This position will carry out those responsibilities in accordance with the organization's policies and applicable laws.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Must have a minimum of four years' experience in commercial property management, with major management firm, owner, or developer.
• Class A property experience is highly preferred.
• Strong accounting experience required. Role will include responsibilities such as: variance reporting, funding requests, expense management, budget preparation, Accounts Payable (AP), Accounts Receivable (AR), monthly financial reporting, preparation of executive summaries, lease abstract administration, and insurance compliance and administration.

WHAT WE OFFER:

• Competitive Salaries & Bonuses
• Medical, Dental & Vision Plans
• 401(k) Plan with Employer Matching Contributions
• Paid Time Off (PTO) & 10+ Paid Holidays
• Paid Parental Leave
• Paid Birthday Off (Multifamily)
• Flexible Spending Accounts
• Company-Paid Long-Term Disability
• Company-Paid Life Insurance
• Short-Term Disability
• Health Savings Account with Employer Contributions
• Pre-Tax Commuter Benefit (Corporate)
• Wellness Perks
• FinFit Financial Wellness Program
• Legal Resources
• Employee Apartment Discount
• Employee Referral Program
• Employee Assistance Program
• Tuition Reimbursement
• Insta Pay Eligible
• Volunteer & Community Service Opportunities
• Employee Recognition & Awards

Benefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.

Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.