Commercial Office Representative

Umdasch Group; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Doka USA, Ltd. in Houston manages the commercial office for the Distribution Center, overseeing order processing, inventory control, planning, and administration under the Head of Supply Management North America.

The role requires leadership of a diverse team, strong English communication, advanced Excel and Microsoft Office skills, and a proactive approach to process improvements and cost control.

Qualifications

• Bachelor's Degree preferred; concentration in Operations, Controlling or Logistics preferred.
• Recent management experience in administration, operations or logistics.
• Facilitates projects and effectively manages multiple tasks.
• Excellent communication skills including strong English (speaking, reading, writing).
• Strong analytical skills, technical proficiency and problem solving.
• Proficient with Microsoft Office applications; advanced Excel required.
• Willing to learn new computer systems and processes.
• Strong leadership; able to manage a diverse team and deliver results.
• Organized team player in a fast-paced, results-driven environment.

Responsibilities

• Full responsibility for all commercial office aspects of DC operations.
• Coordinate with Operations staff (Logistics, Cycle Counters, Yard staff).
• Coordinate with Yard Manager to ensure timely yard tasks.
• Ensure activities are recorded in our order processing system.
• Maintain DC inventory levels and conduct monthly counts.
• Document and receive orders into the system; ensure proper billing.
• Monitor freight costs and drive cost effectiveness.
• Support process improvements and compliance with standards.

Skills

English proficiency

Leadership

Analytical skills

Multitasking

Excel advanced

Communication

Education

Bachelor's degree in Operations/Logistics

Tools

Microsoft Office

Order processing system

Job description

TheDoka Distribution Center (DC)is the logistical hub for Doka North & Latin America, ensuring the efficient delivery and quality control of formwork and shoring solutions across the region. Strategically located for optimized distribution, the DC oversees material receiving, inspection, reconditioning, inventory, and dispatching. Staffed by skilled logistics and operations professionals, the DC embodies Doka's commitment to engineering excellence and customer service, supporting diverse construction sectors including infrastructure, commercial, industrial, and high-rise projects.

We Make It Work.

Job Description

The Commercial Office Manager handles all aspects of office operations including order processing, inventory management and control, business planning, equipment logistics and administration of the daily operations tasks of the Distribution Center. This position reports directly to the Head of Supply Management North America.

Responsibilities

• Full responsibility for all commercial office aspects of Distribution Center operations.
• Coordinates with Operations staff including Logistics, Cycle Counters, H&M and Yard staff as applicable.
• Coordinates with the Distribution Center Yard Manager to assure daily tasks performed in the yard are scheduled and executed in a timely manner.
• Assures all physical activities conducted by yard operations are recorded and processed using our in-house order processing systems in a timely manner.
• Ensures that the DC inventory levels are properly maintained by continually tracking and monitoring the inventory using the in-house order processing system.
• Coordinates with Logistics that orders physically received into DC are properly documented and received into our order processing system accordingly.
• Oversees that orders physically shipped out of the DC are properly documented and processed through our order processing system accordingly.
• Coordinates, monitors and records the physical inventory counts.
• Continuously conducts month end closing procedures in accordance with the reporting calendar.
• Ensures that returns of material are processed according to company standards.
• Reviews freight costs to monitor cost effectiveness.
• Ensures timely and accurate billing of all product sales and services provided.
• Handles, resolves and addresses complaint management for all Operations related internal customer complaints.
• Creates, generates and distributes a large volume of spreadsheets and reports.
• Reviews internal procedures, recommends process improvements and ensures compliance to existing Doka corporate processes and standards.

Other Responsibilities/Peripheral Functions

• Travel as required.
• Other duties/projects as assigned; including participating in company committees/teams.
• Assists in ensuring safe working practices and a safe working environment.
• Complies with all corporate policies and business practices.

Qualifications

• Bachelor's Degree preferred. concentration in Operations, Controlling or Logistics preferred.
• Recent management experience in administration, operations or logistics.
• Facilitates projects and effectively manages multiple tasks.
• Excellent communication skills including an excellent command of English (speaking, reading, writing).
• Qualitative abilities including strong analytical skills, technical proficiency and effective problem solving skills.
• Proficient using Microsoft Office applications; advanced Excel required.
• Willing and able to learn new computer systems, products, concepts and techniques.
• Possesses strong leadership skills, effectively manages a diverse team and achieves results
• Able to work as an organized team player in a results-driven, fast-paced environment.

Additional Information

Dokaoffers terrific career opportunities, competitive compensation, comprehensive benefits including medical, dental, vision, Flexible Spending Account, company paid life insurance, supplemental voluntary term life insurance, 401k retirement plan (Roth and Non-Roth), short-term disability, AFLAC policies, paid time off(sick/personal,vacation, floating holiday and company paid holidays)and an exciting opportunity to join as a member of Doka's team.

Doka USA, Ltd. isan equal opportunity employer, and all qualified applicants will receive consideration for employmentwithout regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

If you are interested and have a strong competitive drive, positive attitude, a desire to learn and grow from your experiences, then this is your opportunity to make an immediate difference.

External candidates must be authorized to work for any employer in the USA.

We believe in - and are committed to - equal opportunities for everyone.