Commercial Loan Documentation Specialist – Compliance Focus

001 The Northern Trust Company; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Northern Trust is seeking a Loan Documentation Specialist in Phoenix to ensure accuracy and compliance for new, renewed, and modified loans. You will partner with lending teams, legal partners, and management to safeguard documentation integrity.

Key duties include reviewing agreements, researching deficiencies, tracking time-sensitive documents, and delivering regular status reports. Strong communication and analytical skills are essential to succeed in a fast-paced banking environment.

Qualifications

• Knowledge of commercial and consumer loan documentation practices.
• Understanding of commercial banking systems and cross-platform research.
• Strong analytical, organizational and problem‑solving skills.

Responsibilities

• Review legal and administrative documentation for loans to ensure alignment with approved credit structures and internal requirements.
• Identify documentation deficiencies and determine the appropriate level of exception or waiver approval required prior to loan funding.
• Monitor outstanding documentation exceptions and track the receipt of time-sensitive loan documents using internal systems and reporting tools.
• Review and validate trailing documentation to ensure proper execution, filing, and recording when applicable.
• Provide regular reporting on documentation exceptions and outstanding requirements to lending officers and management.
• Collaborate with legal counsel, relationship managers, and other stakeholders to resolve documentation questions and clarify complex loan requirements.
• Conduct reviews and audits of existing loan files to verify compliance with bank policies, procedures, and legal guidelines.
• Prepare detailed audit summaries and findings for departmental leadership and senior management review.
• Recommend process improvements, operational controls, and best practices to strengthen documentation integrity and safeguard confidential client information.

Skills

Loan documentation

Analytical skills

Banking systems

Communication skills

Job description

Northern Trust is seeking a Loan Documentation Specialist in Phoenix to ensure accuracy and compliance for new, renewed, and modified loans. You will partner with lending teams, legal partners, and management to safeguard documentation integrity.

Key duties include reviewing agreements, researching deficiencies, tracking time-sensitive documents, and delivering regular status reports. Strong communication and analytical skills are essential to succeed in a fast-paced banking environment.