Commercial Loan Documentation Assistant

Hills Bank and Trust Company; Hills (IA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Hills Bank and Trust Company is seeking a Commercial Loan Documentation Assistant to organize, research, and facilitate commercial loan transactions in our Hills, IA offices. You will ensure accurate lien completion and compliance while coordinating with Loan Officers and staff to prepare documentation for closings.

This role requires precision, multitasking, and knowledge of diverse commercial loan documentation, including state-specific regulations, with a focus on customer service and risk

Qualifications

• High school diploma or equivalent.
• Experience in commercial banking or a community bank preferred.
• Office environment skills including computer and communication abilities.

Responsibilities

• Accurately build and set up loan applications in the origination system with correct entity, collateral, and terms.
• Finalize loan documents for closing.
• Coordinate with lenders and admin staff to assemble required paperwork for timely documentation.

Skills

Attention to detail

Financial documentation

Communication skills

Organizational skills

Education

High school diploma or equivalent

Tools

Loan origination software

Office software (MS Office)

Document management systems

Job description

SCHEDULE: Full-time; Monday through Friday (7:30 am-5:00 pm), average of 40 hours/week with overtime as needed.

LOCATION: 131 E Main St, Hills, IA 52235

BENEFITS: Our employees are our most valuable assets, so we invest in them with a comprehensive and competitive benefits package. Our philosophy of taking care of the customer extends to taking care of our employees so that they, in turn, can take good care of themselves and their families. Join Hills Bank and let us surprise you with even more perks!

SCOPE:

The Commercial Loan Documentation Assistant is responsible for organizing, researching, and facilitating commercial loan transactions according to the Bank's preferences and approved criteria to ensure proper lien completion and compliance. This role requires precision and the ability to multi-task to meet shifting deadlines and to ensure accuracy of loan documents for a variety of non-real estate collateral. The Commercial Loan Documentation Assistant works alongside others in the Commercial Loan Processing Department and Bank to ensure that service standards are met.

ACCOUNTABILITIES:

Loan Documentation Support and Production:

• Responsible for accurate build and set up of loan applications in the loan origination software, ensuring accurate and complete entry of entity, collateral and loan terms.
• Completes the finalization of loan documents for closing
• Orders and interprets supplemental vendor due diligence information to ensure borrower, collateral and guarantor requirements are met to support production of appropriate loan documentation in compliance with all terms of the loan request.
• Coordinates with Loan Officers and Administrative Assistants, compiling all necessary paperwork to ensure timely creation of loan documentation.
• Ensures adherence to the Bank's risk tolerance and escalates issues, involving in-house counsel and upper management in complex loan files.
• Maintains knowledge of current loan documentation guidelines for agricultural and business loans to perfect the bank's lien.
• Manages workload by monitoring newly received loans as well as tracking work in process.
• Demonstrates and appropriately applies a working knowledge of diverse commercial loan documentation, legal and regulatory requirements (including unique state regulations), policies and procedures, and applies that knowledge to their own work as well as acting as a support to others.
• Minimizes risk to the bank through a solid understanding of procedural requirements, providing guidance and oversight to peers through the quality control function of non-real estate loans produced by peers.
• Obtains and understands all funding information and creates and/or reviews the settlement statement providing direction for the disbursement of loan proceeds.
• Accountable for always doing the right thing for customers and colleagues, and ensures that actions and behaviors drive a positive customer experience.
• Provides backup for Commercial Loan Documentation Processor and Closer roles.

Other:

• As part of the overall team of bank employees, this position may be requested to assist in the support of other bank activities.

EDUCATION AND SPECIAL REQUIREMENTS:

• Requires a high school degree or equivalent.
• Experience in Commercial Banking or at a Community Bank preferred
• This job requires skills needed in a typical office environment. This includes computer skills, communication skills, as well as utilization of office equipment.

EQUAL OPPORTUNITY EMPLOYER/VETERANS/DISABILITY