Commercial Legal Admin Assistant

Fédération Internationale de Football Association; Miami (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Job summary

FIFA is seeking a Commercial Legal Admin Assistant to join the Legal & Compliance team in Miami. This entry-level role supports the team with calendar management, travel arrangements, event coordination, and preparation of legal templates and trackers.

The ideal candidate will have a Bachelor’s degree, at least 2 years of administrative or legal office experience, and excellent English skills. Proficiency in Microsoft Office and strong organizational abilities are essential for success in a

Qualifications

• This role requires a Bachelor’s degree and at least 2 years of administrative assistant experience or prior legal office exposure.
• Native-level English is required; other FIFA languages are a plus but not required.
• Strong organizational, communication, and team collaboration skills essential.
• Ability to manage priorities, meet deadlines and work in a fast-paced environment.

Responsibilities

• Support day-to-day administrative tasks including calendar management, scheduling, travel coordination, and expense requests.
• Coordinate events, trainings, and meetings with domestic and international visitors.
• Assist with preparing legal correspondence, templates and trackers.
• Assist with special projects and support strategic priorities of the Legal & Compliance division.
• Ensure internal processes are followed from an administrative perspective.

Skills

Team player

English proficiency

Communication skills

Time management

Office coordination

Client service

Problem solving

Autonomy

Education

Bachelor’s degree

Tools

Microsoft Office

PowerPoint

Excel

Job description

Commercial Legal Admin Assistant

Department: Legal & Compliance

Employment Type: Permanent - Full Time

Location: Miami

Description

We govern the beautiful game and ensure it's run with transparency and integrity.

Join our team in Miami and support us on our mission.

THE POSITION

FIFA’s Commercial Legal team, which deals with all FIFA’s business-related legal matters, including partnerships, licensing, intellectual property, music, digital and technology, is looking for a clerk to join us in our Coral Gables, Miami offices. The role will be a supporting function within the Legal and Compliance administrative team, which assists in the delivery of legal services relating to the development of football at every level, from grassroots initiatives, to elite international competitions. This is an entry level position with an opportunity to support with administrative, as well as, operational functions of the office – which has a “team first” approach. In particular, the Legal Clerk will act as a team assistant and will:

• Deliver support to a very active and growing team and Director
• Assist with day-to-day administrative activities such as calendar management, meeting scheduling, coordination of travel, and expense requests
• Assist with day-to-day operational functions such as organizing and coordinating events, trainings, programs and meetings with domestic and international visitors, participants and associations
• Support in preparing legal correspondence, power point presentations and templates, trackers and reports
• Assist in special projects, as needed
• Assist in supporting the Team’s strategic priorities and development activities
• Assist with ensuring FIFA internal processes are adhered to, and complied with, from an administrative perspective
• Complete assigned projects and tasks within given deadlines despite competing priorities
• Assist the lead administrative team of the Legal and Compliance Division as a dedicated, supportive and helpful team member

YOUR PROFILE

We work hard at FIFA.

We are dedicated, ambitious and innovative.

And we respect our values. Always.

For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.

This role would suit someone with some experience of working in an office environment, who is enthusiastic to learn and be part of a busy team, with great organizational and communication skills.

In particular, the Team Assistant should have:

• A “team first” approach and be a key contributor to this strategic priority
• First class written and spoken English language skills
• Ability to provide and communicate effectively
• Client oriented, efficient and effective, as well as, solutions oriented
• Able to set priorities, keep deadlines and achieve organizational goals
• Enjoy interaction and coordinating with other internal and external stakeholders
• Enjoy working in a team of busy professionals
• Understanding of contracts management and rights management for a legal department
• Structured, reliable, well-organised with a strong eye for detail
• Proactive, with a strong sense of personal responsibility with an ability to work autonomously
• Resilient with an ability to competently handle a large workload amid rapidly shifting priorities
• Open-minded team player with an affinity for working within a variety of cultures and excellent communication skills
• High degree of professionalism and confident demeanour
• Ability to be a good ambassador for FIFA in all manner of external facing situations, including during contract execution, external clients
• Willingness to operate outside of comfort zone
• College or Bachelor’s degree
• Minimum of 2 years administrative assistant experience or previous legal office experience
• Native level English (or equivalent)
• Proficiency in any other FIFA language (French/Spanish) is an asset but not required
• Proficient in Microsoft Office products, including Word / PowerPoint / Excel
• Proficient in creating presentations
• Readiness for stand-by duties and special projects

PERKS & BENEFITS

The biggest benefit of a career at FIFA is the privilege to work for the beautiful game and create something that matters.

Alongside that privilege, we also offer some extra perks and benefits:

Health insurance: We offer generous medical, vision, and dental insurance coverage.