Commercial Lease Analyst

Windsor Management; Lafayette (CA); Remote; USD 70,000 - 100,000; Full time

Job summary

Windsor Management is looking for a Commercial Lease Analyst to oversee all leasing operations in a remote capacity. This role entails guiding a team through lease management, ensuring documentation accuracy, and maximizing property revenues while fostering a collaborative work environment. The position is critical for maintaining operational efficiency and supporting continual growth within a recognized company in the Bay Area.

Benefits

15 to 20 vacation PTO days

Medical coverage options including HMO and PPO

401k plan with company matching

Long-term disability benefits

Flexible Spending Accounts (FSA)

Life insurance

Qualifications

• Experience in commercial lease administration is essential.
• Strong leadership and communication skills are critical for team guidance.
• Familiarity with Yardi or similar tools is preferred.

Responsibilities

• Manage the commercial leasing process ensuring compliance and accuracy.
• Lead team members in lease interpretations, negotiations, and renewals.
• Review and negotiate LOIs to protect company interests.

Skills

Leadership

Communication

Organization

Problem Solving

Education

Proven experience in commercial property management

Tools

Yardi

Job description

Commercial Lease Analyst - Remote

At Windsor Management, we're constantly expanding and seeking talented individuals to join our growing team. This position is open year-round to support our continued growth and ensure we attract top talent whenever you're ready to make your next career move.

The compensation for this role is commensurate with the cost of living in the Bay Area. The compensation will be adjusted to reflect the standard of living in the applicant's location.

An Ideal Candidate

- You are a lifelong learner - you are always looking to perfect your craft.

- You approach leases with curiosity – you enjoy the complexities of leasing and finding the right solution.

- You keep up to date with the latest software and technology, always aiming to maximize your efficiency and skill set.

- You are a teacher and a subject matter expert. You coach the team to the right solution. Fluidly offering thewhyand giving them the confidence and foundation to be able to speak fluidly to owners and brokers.

- You are a leader. You see the bigger picture. You are comfortable navigating without a map. You look to create the map and improve and refine processes.

What Success Looks Like for You

You have ownership of leasing activity at Windsor. Leases are immaculately abstracted, LOIs and leases are redlined with Windsor Management’s perspective, and you are handling renewals and language amendments as requested by ownership. We expect our Portfolio Managers and the brokers we work with to be proactive, but you drive the process and initiate action across the portfolio to maximize revenue for the owners, mitigate leasing risks, and ensure smooth transitions for the properties. Success in this role goes beyond metrics. You have an earned reputation in the team as the person to go to when they have a leasing problem. It’s about being that person that our teammates can rely on. You will be a mentor and a leader, ensuring that our portfolio managers are headed in the right direction. You will be the point person, own leases, and be the guiding light for the team.

Windsor Growth

Our reputation drives our growth. Our growth has been 100% word-of-mouth referrals from happy clients and vendors. It is a testament to our collective, quality output and a testament to the staff we hire. Windsor has been recognized in the Top 100 Fastest Growing Companies in the Bay Area for three years running, from 2022, 2023, and 2024. Windsor has also been recognized in the Top 100 Women-Owned Companies in the Bay Area from 2022, 2023, and 2024.

About Windsor

At the heart of Windsor lies our people — they are our greatest asset. We are our people. We foster a culture of mutual trust and collaboration, and we constantly refine existing processes and institute new ones. With our team continually contributing to Windsor's success and improvement, we are proud to offer outstanding commercial management services.

Responsibilities

- Ownership of Leasing Operations:Take full responsibility for the commercial leasing process, ensuring all leases are abstracted, entered accurately into Yardi, and compliant with company standards.

- Leadership and Guidance:Act as a leader within the team, providing direction and support to Portfolio Managers regarding lease interpretations, negotiations, and renewals.

- LOI Review and Negotiation:Review Letters of Intent (LOIs) from brokers, redlining and negotiating terms as necessary to protect the company’s interests.

- Document Management:Oversee the drafting and preparation of lease documents, amendments, assignments, and tenant notices, ensuring accuracy and compliance.

- Signature Coordination:Manage the document signing process through DocuSign, following up with stakeholders to ensure timely execution.

- Billing Oversight:Coordinate with the Windsor bookkeeper to ensure proper billing of document fees back to properties, maintaining financial accuracy.

- Tracking and Reporting:Develop and maintain a comprehensive tracking system for all lease-related documents, including status updates, completion dates, and billing dates.

- Team Support and Collaboration:Foster a collaborative environment by supporting team members with leasing inquiries and providing guidance on best practices.

- Tenant Communication:Proactively follow up with existing tenants regarding lease expirations and lead negotiations for renewals.

- Professional Stakeholder Engagement:Communicate effectively with property ownership and stakeholders to address lease-related matters and provide strategic insights.

Qualifications

- Proven experience in commercial property management and lease administration, with a strong understanding of commercial lease agreements.

- Excellent leadership and communication skills, with the ability to guide and motivate a team.

- Familiarity with Yardi or similar property management software is preferred.

- Strong organizational skills and attention to detail, with the ability to manage multiple priorities effectively.

Benefits

At Windsor, we are committed to the well-being of our staff.

- Federal Holidays:We observe the 11 Federal Holidays and close our office.

- Vacation PTO:There are 15 earned days of vacation PTO in your first year, stepping up to 20 days thereafter.

- Sick PTO:We have our standard 5 sick PTO days per year.

- Windsor Days PTO:Between the Federal Holidays, Vacation PTO, and Sick Days, you will have 31 guaranteed days of vacation per year for your first year, increasing to 36 days in your second year. This does not include Windsor days. We may also observe Windsor days, which are days we close the office early. For example, a half day on the day before Thanksgiving, a half day on Christmas Eve, a half day on New Year’s Eve, etc. However, Windsor Days are not guaranteed to be offered on an annual basis. The offering of Windsor Days depends on the needs of the business!

- Medical Coverage:We offer a Kaiser HMO Plan and a Blue Shield PPO Plan.

- Vision and Dental:Our Vision and Dental is through Ameritas.

- Long Term Disability:Benefit Amount: 60% of pre-disability monthly earnings up to $10,000 per month.

- 401k Plan:We offer a 401k plan with company matching via Guideline. Your contributions vest immediately, and Windsor will match 100% of the first 3% of your salary and 50% of the next 2% of your salary (so if you contribute 5%, Windsor matches 4% of your salary).

- HRA Plan:Those who enroll in our Medical plan will get their first $4,000 (if participating as an individual), or first $8,000 (if participating as a family), covered by Windsor.

- FSA Dependent:We offer an FSA Dependent care that you can choose to participate in up to the federal maximum.

- FSA Medical:We offer an FSA Medical care that you can choose to participate in up to the federal maximum.

- Life Insurance:Employer-sponsored life and LTD plans are available, including a level with guaranteed coverage. You pay the premiums if you participate but it is done on a pre-tax basis.

- Benefits Consultant:We are partnered with Cavignac, so our team has a Benefits advisor!

Other Fun Facts About Windsor Management

- We care A LOT about investing in our teams! We were recently recognized as aGreat Place to Work Nov 2024 – Nov 2025!

- We’re growing! We won Top 100 Fastest Growing San Francisco Businesses by the SF Times in 2022, 2023, and 2024.

- We're in the honor roll! Due to our growth for the last three years, we are now recognized in the San Francisco Business Times’ Honor Roll!

- Our growth has been organic! We have grown 100 percent through word of mouth! We invest in our team so they can then invest in our clients! Happy clients have referred other happy clients!

- We are female founded and owned! We are recognized as the Top 100 Female-Owned San Francisco Businesses by the San Francisco Business Times – for the last three years (2022, 2023, 2024).

- We train our team! We believe that the success of our team depends on the education and resources we give our team, so we train as a company monthly!

- We give back to our communities! We have volunteer events that we participate in every quarter!

Note to Third-Party Agencies

We request that third-party agencies refrain from contacting us regarding this job posting. We are managing the recruitment process internally and will not be considering applications or services from external agencies. Thank you for respecting our recruitment process.

$70,000 - $100,000 a year

The compensation for this role is commensurate with the cost of living in the Bay Area. The compensation will be adjusted to reflect the standard of living in the applicant's location.