Commercial Coordinator

Gridstor; Oregon; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Unlimited PTO

Job summary

GridStor, based in Portland, Oregon, seeks a Commercial Coordinator to support the commercial team and report to the Chief Commercial Officer. The role focuses on coordinating day-to-day activities, client engagements, deal files, and process improvements in a fast-paced energy storage environment.

Ideal candidates have 1–3 years in a coordinator role and a background in energy. This position offers an opportunity to build a long-term career in business development and transaction-oriented

Qualifications

• Bachelor's degree preferred.
• 1–3 years of experience in a coordinator, administrative, or project support role.
• Background in an energy-related industry preferred.
• Proficiency with Microsoft Office; familiarity with CRM or deal-tracking systems a plus.
• Strong written and verbal communication; able to interact professionally with clients and internal stakeholders.

Responsibilities

• Coordinate day-to-day activities, workflows, and priorities for the origination team and senior members of the commercial team.
• Plan and coordinate logistics for client engagements, including meetings, site visits, conferences, and stakeholder events.
• Organize, maintain, and update deal files, transaction documentation, and update databases for accuracy and retrieval.
• Support client relations by preparing materials, tracking follow-ups, and coordinating communications with clients and counterparties.
• Coordinate scheduling and logistics for industry conferences, trade shows, and networking events including travel and agendas.
• Manage and maintain calendars, scheduling internal and external meetings and calls.
• Assist in preparing client presentations, proposals, and internal approval documents.
• Support preparation and tracking of contracts, term sheets, and other transaction documents.
• Maintain and update opportunity tracking systems with current information across the pipeline.
• Identify opportunities for process improvement and implement more efficient workflows and tools.
• Track and follow up on action items and deliverables from meetings.
• Support onboarding of new customers, coordinating documentation and handoffs.
• Prepare briefing materials, agendas, and background research ahead of client meetings and conferences.
• Coordinate travel arrangements, expense reports, and other admin needs for the team.
• Provide general administrative support including correspondence, filing, and ad hoc projects.

Skills

Coordination

Administrative support

CRM familiarity

Microsoft Office

Communication skills

Time management

Education

Bachelor's degree preferred

Tools

CRM software

Deal tracking systems

Job description

Company Overview

GridStor is a rapidly growing, grid-scale energy storage developer, owner and operator backed by Goldman Sachs Asset Management (“GSAM”) and led by experienced clean energy industry professionals. We acquire, develop, build and operate battery storage projects in markets across North America. GridStor’s mission is to accelerate the transition to a carbon-free, resilient grid by rapidly deploying stand-alone energy storage at scale.

GridStor is based in Portland, Oregon, and offers competitive compensation and a wide selection of benefits including unlimited paid time off. Read more about life at GridStor at: https://gridstor.com/careers/

Role Summary

GridStor is seeking a motivated and detail-oriented Commercial Coordinator to support our commercial team. This role will report to the Chief Commercial Officer and partner closely with the commercial teams to support day-to-day commercial operations, client engagements, and deal execution. The Commercial Coordinator will be focused on coordinating the commercial team's day-to-day activities, supporting process improvement, planning client engagements, organizing deal files, and providing general administrative support. This role is ideal for candidates with 1-3 years of experience in a coordinator role, a background in the energy industry, and an interest in building a long-term career as a coordinator or interest in gaining commercial exposure to business development and transaction-oriented activities. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities and stakeholders in a fast-paced environment.

Responsibilities

• Coordinate day-to-day activities, workflows, and priorities for the origination team and senior members of the commercial team.
• Plan and coordinate logistics for client engagements, including meetings, site visits, conferences, and stakeholder events.
• Organize, maintain, and update deal files, transaction documentation, and update databases to ensure accuracy, completeness, and easy retrieval.
• Support client relations by helping prepare materials, tracking follow-up items, and coordinating communications with clients and counterparties.
• Coordinate scheduling and logistics for industry conferences, trade shows, and networking events, including registration, travel, and agendas.
• Manage and maintain calendars for the commercial team, scheduling internal and external meetings and calls.
• Assist in preparing client presentations, proposals, and internal approval documents.
• Support the preparation and tracking of contracts, term sheets, and other transaction documents.
• Maintain and update opportunity tracking systems to ensure accurate, current information across the commercial pipeline.
• Identify opportunities for process improvement and help implement more efficient workflows and tools for the commercial team.
• Track and follow up on action items and deliverables from client and internal meetings.
• Support onboarding of new customers, including coordinating documentation and internal handoffs.
• Prepare briefing materials, agendas, and background research ahead of client meetings and conferences.
• Coordinate travel arrangements, expense reports, and other administrative needs for the commercial team.
• Provide general administrative support to the commercial team, including correspondence, filing, and ad hoc projects.

Qualifications & Competencies

• Bachelor's degree preferred.
• 1-3 years of experience in a coordinator, administrative, or project support role.
• Background in an energy-related industry or role strongly preferred.
• Experience organizing and maintaining files, records, or documentation in a fast-paced professional environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with CRM or deal-tracking systems a plus.
• Strong written and verbal communication skills, with the ability to interact professionally with clients and internal stakeholders.
• Demonstrated ability to manage multiple priorities, meet deadlines, and stay organized under pressure.
• Location & Availability: Based in Portland, Oregon; occasional travel may be required to support conferences and client engagements.
• Organizational Skills: Exceptional organizational abilities with keen attention to detail. Capable of managing multiple tasks simultaneously in a fast-paced environment and seeing delegated projects through to completion. Strong time management skills.
• Integrity & Judgment: Strong track record of excellent judgment and integrity in previous roles.
• Communication Skills: Exceptional communication and interpersonal skills, with the ability to build and maintain relationships with internal and external stakeholders
• Problem-Solving: Adaptable, with the ability to prioritize tasks effectively and approach challenges with a creative, proactive mindset.
• Team Orientation: Highly motivated to support and collaborate with team members, contributing to collective success.

Company Operating Principles

We Collaborate. We believe trust is given, not earned. We honor each other’s zone of genius and seek to challenge ideas, not each other. We listen to each other’s points of view and work hard to find the better solution. We are one team.

We Are Humble. We like hard work, but don’t make work hard. We know we have a lot to learn and never grandstand or take up all the space in the room. We are kind. We are welcoming. We are inspired by our mission to decarbonize the grid.

We Create the Future. We are curious. We go deep, search for the best idea, and then move fast. We always focus on the few things that matter most. We know there will be setbacks, so we show up every day ready to learn and be better, together.

We Show Up for Each Other. We keep each other fully informed. We seek to understand. We coach, we don’t blame. We share our points of view and seek to make each other better every day. We believe everyone creates culture in every moment, every day.

We Do Hard Things. We view challenges as opportunities. We are resilient. We are all owners, and we act like it. We understand change requires taking risks and we push ourselves and our partners. We do what is right as opposed to what might be best for any one of us.