Commercial Assistant Property Manager - New York, NY

Rose Associates Inc.; New York (NY); On-site; USD 72,000 - 75,000; Full time

Benefits offered by this job

Performance incentives

Benefits package

Job summary

Rose Associates is seeking a detail-oriented Commercial Assistant Property Manager to support the management and administration of our New York commercial portfolio. You will work across property operations, lease administration, tenant relations, and financial processes to ensure the day-to-day success of our properties.

The role requires a strong understanding of commercial leases and proficiency in Yardi, P2P, and MS Office.

Qualifications

• At least 2 years of commercial lease administration experience.
• Associate's or Bachelor's degree in Business, Real Estate, or related field, or equivalent professional experience.
• Strong ability to interpret and understand complex lease terminology (base rent, escalations, operating expenses, etc.).
• Proficiency in Yardi, P2P, CommercialCafe, and Microsoft Office.

Responsibilities

• Review and interpret commercial leases, lease abstracts, LOIs, and related documents to establish lease information in Yardi (base rent, escalations, start dates, charges).
• Prepare lease abstracts, monitor critical lease dates, track compliance, and maintain lease records.
• Generate and post charges in Yardi, audit tenant accounts, and ensure billing accuracy.
• Respond to tenant inquiries, resolve billing discrepancies, assist with arrears collections, and prepare notices and invoices.
• Assist with commercial financial reporting, including pre-close reporting and variance analysis.
• Prepare and update commercial inventory and vacancy reports, and tenant/emergency directories.
• Support building operations, inspections, and coordination with vendors for repairs.

Skills

Commercial lease understanding

Organization

Communication

Education

Associate's or Bachelor's in Business/Real Estate

Tools

Yardi

P2P (Procure to Pay)

CommercialCafe

Microsoft Office

Job description

Supporting a Portfolio. Strengthening Operations. Delivering Results.

Rose Associates is seeking a detail-oriented and proactive Commercial Assistant Property Manager to support the management and administration of our commercial real estate portfolio. This role offers an opportunity to work across property operations, commercial lease administration, tenant relations, and financial processes while playing an important part in the day-to-day success of our properties.

Working closely with property management, accounting, leasing, and other internal teams, you'll help ensure accurate lease administration, timely tenant billing, effective vendor coordination, and consistent operational practices. The ideal candidate brings a strong understanding of commercial leases, proficiency in Yardi and Procure to Pay (P2P), and the organizational skills needed to manage multiple priorities in a fast-paced environment.

If you're someone who takes initiative, enjoys solving problems, and is committed to delivering exceptional service, this is an opportunity to grow your career with an established and expanding real estate organization.

The Opportunity

• Review and interpret commercial leases, lease abstracts, letters of intent (LOIs), and related correspondence to identify key terms and accurately establish lease information in Yardi, including base rent, escalations, step-ups, commencement dates, and additional charges.
• Prepare lease abstracts, monitor critical lease dates, track compliance requirements, and maintain accurate and up-to-date lease records.
• Generate and post charges in Yardi, apply applicable late fees and other charges, audit commercial tenant accounts, and ensure billing accuracy.
• Respond to tenant inquiries, research and resolve billing discrepancies, assist with arrears collections, and prepare timely written correspondence, invoices, lease commencement letters, and termination notices.
• Assist with commercial financial reporting, including pre-close reporting, reclassifications, and variance analysis.
• Prepare and update commercial inventory and vacancy reports, along with tenant and emergency contact directories.
• Support building operations and procedures, conduct regular inspections of building systems, equipment, and common areas, and coordinate with maintenance teams and vendors to address repairs and service needs.
• Assist with security, access control, emergency protocols, tenant move-ins and move-outs, and space modifications while maintaining organized electronic and physical property records.
• Partner with leasing, marketing, maintenance, accounting, and property management teams to support tenant retention and ensure consistent, efficient property operations.

Who We're Looking For

• At least 2 years of commercial lease administration experience, preferably within a commercial real estate or property management environment.
• Associate's or Bachelor's degree in Business, Real Estate, or a related field, or equivalent professional experience.
• Strong ability to interpret and understand complex commercial lease terminology, including base rent, percentage rent, operating expenses, commencement dates, rent commencement dates, real estate taxes, and insurance obligations.
• Proficiency in Yardi, Procure to Pay (P2P), CommercialCafe, and Microsoft Office.
• Strong organizational and time management skills, with the ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to interact professionally with tenants, vendors, property staff, and internal stakeholders.
• A proactive, self-motivated approach, with strong attention to detail, accountability, dependability, and the ability to work independently while contributing to a collaborative team environment.
• Authorization to work in the United States.

Compensation & Benefits

$72,000 - $75,000, plus significant performance-based incentive compensation opportunities, and a comprehensive benefits package.

Why Rose Associates?

Founded in 1925, Rose Associates has spent more than a century shaping New York City's residential and commercial real estate landscape. Today, we continue to grow our presence across the Northeast, partnering with private owners and institutional investors to deliver innovative real estate solutions.

Our platform spans development, construction, property and asset management, leasing, marketing, and financial operations. We believe our success starts with our people and are committed to fostering a collaborative environment where employees can develop their skills, contribute meaningful ideas, and grow their careers.

Join Rose Associates and become part of a team that values expertise, innovation, and the people behind our success.

Work Environment & Equal Employment Opportunity

This is an on-site position requiring regular interaction with tenants, property staff, vendors, and visitors. Responsibilities may include traveling between the main office and property locations within the portfolio, conducting property inspections, and navigating building common areas and other spaces. Essential functions may require ascending and descending stairs and working in varying environmental conditions. Position responsibilities may occasionally extend beyond normal duties as business needs require.

Candidates must be able to perform the essential functions of the position, with or without reasonable accommodation.

Rose Associates is an Equal Opportunity Employer committed to providing equal employment opportunities without regard to any characteristic protected by applicable federal, state, or local law. Reasonable accommodations are available to qualified applicants and employees in accordance with applicable law. Applicants requiring accommodation during the hiring process may contact Human Resources.