Collision Part Coordinator

Gerber Collision & Glass; Madison (AL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Bonus opportunities

Job summary

The Boyd Group is seeking a Parts Coordinator at our Madison, AL location to manage parts for repair orders, ensure accuracy and timely delivery, and support a smooth customer experience. You will verify parts received, input invoices into the MIS, and communicate needs across shop teams.

You will work with auto body parts and related systems, maintaining parts quality, pricing changes, and inventory in line with production schedules. This role emphasizes accuracy, speed, and teamwork.

Qualifications

• High school diploma or equivalent.
• 1–3+ years experience with automotive parts, auto body parts a bonus.
• Customer service orientation and strong organizational ability under pressure.

Responsibilities

• Execute the WOW plan consistently.
• Communicate customer requests to the team.
• Order and receive parts per repair orders, ensuring quality and quantity.
• Ensure timely parts distribution to the shop per production schedule.
• Enter all parts invoices into the MIS.
• Label and track parts by RO number and store with vehicle.
• Receive supplemental parts in the MIS and monitor vendor invoices.
• Post and file invoices and credits promptly.
• Verify negotiated discounts with invoices to protect margins.

Skills

Communication

Attention to detail

Multi-tasking

Organizational skills

Teamwork

Problem solving

Computer proficiency

Vendor communication

Education

High School Diploma

1-3+ years automotive parts experience

I-CAR (Gold Class in progress)

Tools

Summit

Repair Centre

Mitchell

Audatex

Car-part

Progi

APU

LKQ B2B

Job description

AL Madison-Hwy 78 - 115037

We put our team members first. You’ll receive a great salary and benefits, and experience the support and opportunity you deserve. You’re empowered to make decisions. You control your future.

Job Description

The Parts Coordinator’s primary responsibility and accountability is to provide an exceptional and successful customer experience while proactively managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator plays a pivotal role in the success of the customer’s experience by verifying the accuracy and quality of parts received in a timely manner as per the production schedule and vehicle needs.

Key Job Responsibilities

• Ensure consistent execution of WOW (Wow Operating Way) plan.
• Communicate all customer requests and needs to appropriate team members.
• Work with vendors to order and receive all parts as indicated on the repair orders confirming the quality, correctness and quantity of parts received, accurately identifying parts necessary to complete repairs in the shop.
• Ensure timely parts distribution to the shop in accordance with the production schedule.
• Enter all parts invoices into the recommended Management Information System (MIS).
• Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs; Communicate all Parts Price Changes (also known as Parts Price Increases - PPI) to all required team members.
• Order and receive supplemental Parts in the MIS, monitor performance of parts, materials and sublet vendors. Ensure daily reconciliation of the parts vendor invoice history report (e.g. 043 Report).
• Ensure invoices and credit memos are posted and filed/scanned in a timely manner.
• Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.

Education And/or Experience Required

• High School Diploma or equivalent
• 1-3+ years of experience working with automotive parts (auto body parts is a bonus)
• Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks takes initiative in problem solving situations
• I-Car Registered (working towards Gold Class certification)

Required Skills/Abilities

• Communicate effectively, both verbally and in writing
• Strong attention to detail and a high degree of accuracy.
• Effectively manage a fast-paced environment, demonstrating multi-tasking ability while working under pressure
• Working knowledge of vehicle repairs practices
• Management Information System: Summit, Repair Centre
• Working Knowledge of: Mitchell, Audatex
• Parts sourcing: Car-part, Progi, APU, LKQ B2B
• Solid problem-solving abilities
• Above average computer proficiency
• Above average organizational skills
• Ability to keep up and succeed in a fast-paced working environment
• Ability to work well with others and achieve common goals
• Other duties as assigned

Other Requirements

• Frequently required to bend, crouch, reach, handle tools
• Lift in excess of 50 lbs. of materials

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The physical demands of your job must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

AI Disclosure Statement

At The Boyd Group and all affiliated companies, we do not use artificial intelligence (AI) or automated tools to screen, assess, or select applicants for employment. All hiring decisions are made by real people who review each application individually.

Compensation Details

$15 - $22 / Hour

Compensation Is Commensurate With Skill, Education And Experience.

Supplemental Pay: This position may also be eligible for Bonus opportunities tied to individual or business initiatives

#INDSOUTH

Automotive, growth, advancement, collision repair, collision center, auto body, autobody, body shop, I-CAR, ICAR, dent repair, parts clerk, parts manager

Sourcing Job Titles

Parts Clerk, Parts Manager, Parts Specialist