College/Division HR Coordinator

Westfield State University; Atlanta (GA); On-site; USD 34,000 - 46,000; Full time

Job summary

Westfield State University is seeking a College/Division HR Coordinator for its Facilities Management Services. This role involves supporting various HR functions, managing the interview process, and facilitating employee onboarding. Competitive salary and great benefits offered. Ideal candidates should have a Bachelor's degree and relevant experience.

Benefits

Flexible work environment

Health, dental, and vision benefits

Tuition assistance

Retirement benefits

Professional development opportunity

Mentorship

Qualifications

• Bachelor's degree and two years of related experience or equivalent.
• Familiar with GSU policies and procedures.
• Proficient in Microsoft Office.

Responsibilities

• Provide HR, administrative, and accounting support.
• Manage job postings and interview processes.
• Assist new employees with onboarding.

Skills

Organizational skills

Time management

Communication

Relationship building

Flexibility

Attention to detail

Problem solving

Microsoft Office proficiency

Education

Bachelor's degree

Tools

OneUSG

PeopleSoft

Taleo

Microsoft Office

Job description

Description

College/Division HR Coordinator

Facilities Management Services

Facilities Management Admin

Salary: Competitive salary of$34,036 - $45,686 with great benefits!

Atlanta Campus

Schedule: Monday - Friday | 8:00 AM - 4:30 PM

These are exciting times at the Facilities Management Admin Department. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.The Facilities Management Admin is seeking(1) College/Division HR Coordinatorto join the already awesome team taking the Facilities Admin Department to the next level of excellence!WHAT MAKESThe Facilities Management AdminA GREAT PLACE?·A flexible work environment·Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.·A knowledge-sharing organization that works collaboratively with diverse partners.·Professional development opportunity and mentorship·A rapidly growing center within an academic settingHERE IS WHAT YOU WILL DOThe ideal candidate will provide human resource, administrative, and accounting support to the Facilities Management Services Division. The College/Division HR Coordinator will also participate in and support various functions in Facilities and university committees. Must be able to adjust their schedule to meet the payroll deadline, including working weekends and holidays as needed.

Regular Schedule: Monday through Friday 8:00 a.m. – 4:30 p.m:

• Creates job postings in Taleo; communicates with departments for any questions or concerns with the job posting; coordinates with Recruiter for all posting issues, posting/closing dates, and receiving applications.
• Maintains employment job folders and database.
• Manages the interview process for all Maintenance & Operations and other departments as requested. Prepares paperwork for the interview and contact candidates for the interview.
• Meets and reviews interview questions with panel members to ensure all questions follow departmental compliance and guidelines.
• Serves as a lead person during the interview; prepares interview evaluation forms for HR Officer and hiring official to review.
• Initiates personnel actions process, monitors personnel action completion status, and updates personnel action spreadsheet(s); operates within the Sharepoint system for all the Facilities' positions review.
• Creates departmental personnel files and archives the termination files.
• Processes Clearance Form in FootPrint and reviews the process with employees.
• Conducts business with PantherTemps office.
• Updates time entries for bi-weekly employees.
• Maintains several departmental databases and cross-references each to ensure accurate, up-to-date information regarding various HR information.
• Provides various reports for internal and external customers.
• Establishes and maintains computer and complex document files for all departmental Human Resources information.This includes the establishment and maintenance of archives.
• Ensures the file drawers are correctly labeled for easy identification.
• Maintains accurate listing of archive files electronically and on paper.
• Input journal entry in financial system and PantherMart.
• Process invoices and input express vouchers to ensure that goods or services requested are charged to the correct account.
• Prepares payment transmittals for express vouchers, as required by documentation.
• Handles a large volume of invoices and contacts vendors and departments on campus for information pertaining to these.
• Facilitates new employee’s onboarding process: meeting with new employees to go over Facilities and new hire packages, including departmental policies and procedures; assisting new employees in the completion of new hire package to turn in to Human Resources; directing new employees for getting their uniforms; assisting employees with activating campus id and password; setting up GSU email.
• Assist employees with navigating the OneUSG Connect and Taleo onboarding process.
• Enrolls time clock employees in the clock and explain the rules of use; report and resolve time clock problems.
• Prepares and emails to Facilities employees and supervisors for payroll deadlines, special events, benefit updates, etc.
• Executes other departmental duties as necessary, such as typing general correspondence, transmittals, or reports.
• Serves as liaison between Facilities and the University Occupational Health & Safety Officer.
• Assists in preparing and answering questions for Worker’s Compensation Injury Report.
• Performs other duties assigned.

Qualifications

Minimum Requirements:

• Bachelor's degree and two years of related experience or a combination of education and related experience.

Preferred Qualifications:

Familiar with GSU policies and procedures.

Effective organizational skills, time management skills, and communication skills.

Able to build successful relationships with internal and external customers, co-workers, and administrators.

Able to work with diverse groups of people.

Able to work under deadlines and pressure, especially to meet payroll deadlines. Must be able to work independently.

Demonstrates flexibility to adapt and take on unscheduled assignments.

Exhibits a positive attitude and is able to follow instructions.

Ability to contribute ideas and raise proposals for process improvement.

Experience with OneUSG, PeopleSoft, and Taleo.

Needs to be a fast learner, self-starter, detail-oriented, and able to multi-task.

Proficient in using Microsoft Office, Outlook, Word, and Excel.

College/Business Unit
Open until filled

College/Business Unit: Facilities Management Services
Location: Atlanta Campus
Job Posting: 06/24/25, 2:17:48 PM