College/Division HR Coordinator

Georgia State University; Atlanta (GA); On-site; USD 34,000 - 46,000; Full time

Job summary

Georgia State University is seeking a College/Division HR Coordinator to provide administrative and HR support within Facilities Management. This full-time position offers a competitive salary and benefits, and involves responsibilities like coordinating job postings, managing interviews, and overseeing the onboarding process. Ideal candidates will possess strong organizational skills, effective communication abilities, and adaptability to various tasks within a collaborative environment.

Benefits

Generous benefits including health, dental, vision

Tuition assistance

Professional development opportunities

Flexible work environment

Qualifications

• Bachelor's degree and two years of related experience or a combination of education and related experience.
• Familiar with GSU policies and procedures.
• Experience with OneUSG, PeopleSoft, and Taleo.

Responsibilities

• Provide human resource and administrative support to the Facilities Management Services Division.
• Manage interview processes and maintain employment job folders.
• Facilitate new employee onboarding and assist with payroll processes.

Skills

Organizational skills

Communication skills

Time management

Flexibility

Detail-oriented

Education

Bachelor's degree

Tools

Microsoft Office

OneUSG

PeopleSoft

Taleo

Job description

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Facilities Management Services

Facilities Management Admin

Salary: Competitive salary of $34,036 - $45,686 with great benefits!: Atlanta Campus: Schedule: Monday - Friday | 8:00 AM - 4:30 PM : These are exciting times at the Facilities Management Admin Department. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Facilities Management Admin is seeking (1) College/Division HR Coordinator to join the already awesome team taking the Facilities Admin Department to the next level of excellence!

WHAT MAKES The Facilities Management Admin A GREAT PLACE?

• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting
  
  
  

Here Is What You Will Do: The ideal candidate will provide human resource, administrative, and accounting support to the Facilities Management Services Division. The College/Division HR Coordinator will also participate in and support various functions in Facilities and university committees. Must be able to adjust their schedule to meet the payroll deadline, including working weekends and holidays as needed.

Regular Schedule: Monday through Friday 8:00 a.m. – 4:30 p.m:

• Creates job postings in Taleo; communicates with departments for any questions or concerns with the job posting; coordinates with Recruiter for all posting issues, posting/closing dates, and receiving applications.
• Maintains employment job folders and database.
• Manages the interview process for all Maintenance & Operations and other departments as requested. Prepares paperwork for the interview and contact candidates for the interview.
• Meets and reviews interview questions with panel members to ensure all questions follow departmental compliance and guidelines.
• Serves as a lead person during the interview; prepares interview evaluation forms for HR Officer and hiring official to review.
• Initiates personnel actions process, monitors personnel action completion status, and updates personnel action spreadsheet(s); operates within the Sharepoint system for all the Facilities' positions review.
• Creates departmental personnel files and archives the termination files.
• Processes Clearance Form in FootPrint and reviews the process with employees.
• Conducts business with PantherTemps office.
• Updates time entries for bi-weekly employees.
• Maintains several departmental databases and cross-references each to ensure accurate, up-to-date information regarding various HR information.
• Provides various reports for internal and external customers.
• Establishes and maintains computer and complex document files for all departmental Human Resources information. This includes the establishment and maintenance of archives.
• Ensures the file drawers are correctly labeled for easy identification.
• Maintains accurate listing of archive files electronically and on paper.
• Input journal entry in financial system and PantherMart.
• Process invoices and input express vouchers to ensure that goods or services requested are charged to the correct account.
• Prepares payment transmittals for express vouchers, as required by documentation.
• Handles a large volume of invoices and contacts vendors and departments on campus for information pertaining to these.
• Facilitates new employee’s onboarding process: meeting with new employees to go over Facilities and new hire packages, including departmental policies and procedures; assisting new employees in the completion of new hire package to turn in to Human Resources; directing new employees for getting their uniforms; assisting employees with activating campus id and password; setting up GSU email.
• Assist employees with navigating the OneUSG Connect and Taleo onboarding process.
• Enrolls time clock employees in the clock and explain the rules of use; report and resolve time clock problems.
• Prepares and emails to Facilities employees and supervisors for payroll deadlines, special events, benefit updates, etc.
• Executes other departmental duties as necessary, such as typing general correspondence, transmittals, or reports.
• Serves as liaison between Facilities and the University Occupational Health & Safety Officer.
• Assists in preparing and answering questions for Worker’s Compensation Injury Report.
• Performs other duties assigned.
  
  
  

Minimum Requirements:

• Bachelor's degree and two years of related experience or a combination of education and related experience.
  
  
  

Preferred Qualifications:

• Familiar with GSU policies and procedures.
• Effective organizational skills, time management skills, and communication skills.
• Able to build successful relationships with internal and external customers, co-workers, and administrators.
• Able to work with diverse groups of people.
• Able to work under deadlines and pressure, especially to meet payroll deadlines. Must be able to work independently.
• Demonstrates flexibility to adapt and take on unscheduled assignments.
• Exhibits a positive attitude and is able to follow instructions.
• Ability to contribute ideas and raise proposals for process improvement.
• Experience with OneUSG, PeopleSoft, and Taleo.
• Needs to be a fast learner, self-starter, detail-oriented, and able to multi-task.
• Proficient in using Microsoft Office, Outlook, Word, and Excel.
  
  
  

College/Business Unit: Facilities Management Services

Department: Facilities Management Admin

Location: Atlanta Campus

Shift: Monday though Friday from 8:00 am - 4:30 pm

Salary : $34,036 - $45,686

Pay Grade: 13

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting: 06/24/25, 2:17:48 PM

07/25/25, 3:59:00 AM

Special Instructions: To be fully considered for this position, all candidates must submit the following at the time of submission: :

• A complete and accurate GSU application
• Resume
  
  
  

Georgia State University Values: : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place

Equal Employment Opportunity: : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.

Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Higher Education

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