College Aide (PM)

City of New York; New York (NY); On-site; USD 24,000 - 28,000; Part time

Job summary

The City of New York is seeking a College Aide for the Department of Design and Construction, within the Program Management – Programs (Staten Island) team. The role offers hands-on exposure to project controls, budgeting, and interagency coordination, while supporting capital program delivery across boroughs.

Hours are part-time (35 hours in summer, up to 17 hours during the school year). You must be a student enrolled in an accredited college or graduate program in the US, with credentials

Qualifications

• Must be a student enrolled in an accredited college or graduate school.
• Educational credentials must be from a U.S. Department of Education-recognised accredited institution; foreign credentials require equivalency verification.
• College aides may work up to 17 hours weekly during the school year and 35 hours weekly in the summer.

Responsibilities

• Task Order Analysis & Support: assist with technical and financial review of supplemental task orders, tracking scope modifications, schedules and deliverables across capital portfolios.
• Force Account Estimating: help assemble, review and track Force Account cost estimates and agreements for private and public utility work.
• Schedule Optimization & Pinch-Point Resolution: analyze milestones to identify bottlenecks and propose real-time schedule adjustments.
• Capital Program Tracking: maintain dashboards with accurate status on project phases, invoices and approvals.
• Executive Coordination & Reporting: prepare progress reports, briefing memos and materials for the Director.

Education

Accredited US college or graduate school

Job description

• Job Category: Engineering, Architecture, & Planning
• Salary Band: $20 to $30
• Compensation: USD 17.5 - USD 20.3

Job Description

Hours: Part-Time - 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101
College Aides are permitted to work up to 17 hours per week during the school year, and full time (35 hours) during the summer. Please note you must be a student enrolled in an accredited college or graduate school to be eligible for the position.
The New York City Department of Design and Construction (DDC), Division of Infrastructure, is seeking an organized, forward-thinking College Aide to join our Program Management – Programs (Staten Island) team.
Reporting directly to the Director, you will step behind the scenes of complex capital program delivery. In this role, you will gain hands-on experience in project controls, budget allocations, and interagency coordination, directly helping resolve project bottlenecks and keeping critical infrastructure improvements on track across the borough and beyond.

What You Will Do:

• Task Order Analysis & Support: Assist with the technical and financial review of supplemental task orders, tracking scope modifications, schedules, and deliverables across capital portfolios.
• Force Account Estimating: Help assemble, review, and track Force Account cost estimates and agreements for private and public utility work, gaining deep insight into municipal project financing and utility interfaces.
• Schedule Optimization & Pinch-Point Resolution: Analyze project milestone schedules to identify operational bottlenecks ("pinch points"), working alongside program managers to propose real-time schedule adjustments and mitigation strategies.
• Capital Program Tracking: Maintain and update portfolio tracking dashboards, ensuring accurate status updates on project phases, consultant invoices, and pending approvals.
• Executive Coordination & Reporting: Prepare concise progress reports, briefing memos, and presentation materials for the Director to support strategic decisions and stakeholder alignment.

Educational credentials must be from a U.S. Department of Education-recognised accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.