Collections Specialist

Guardian Pharmacy, LLC; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k) with company match

Paid holidays and sick days

Job summary

Guardian Pharmacy, LLC is seeking a detail-oriented collections specialist to manage outstanding invoices and billing inquiries in Indianapolis, IN. The role supports facilities, insurance carriers, and responsible parties while ensuring accurate account information and timely follow-ups.

The position emphasizes strong communication, problem-solving, and the ability to work in a fast-paced team. Training and support are provided to help you succeed in this on-site role with potential hybrid

Qualifications

• 1+ years of related experience (advanced degree may substitute for experience)
• Advanced computer skills; pharmacy operations system experience preferred/required
• Ability to work independently and deliver to deadlines
• Great attention to detail and accuracy
• Ability to excel in a fast-paced, team-oriented environment
• Quality minded; motivated to seek out errors and inquire when something appears inaccurate

Responsibilities

• Make collection calls regarding outstanding invoices and balances
• Assist with preparing collection letters for review by the Controller
• Build positive relationships with facilities and obtain information needed to support billing, patient setup, and collections
• Contact insurance carriers, responsible parties, and others to follow up on rejected claims and obtain accurate insurance information
• Assist the Business Manager with credit card payments, statement inquiries, audits, and collection activities
• Research account discrepancies and help resolve billing and payment issues
• Document collection activity and maintain accurate account information
• Work collaboratively with coworkers to ensure departmental deadlines are met efficiently
• Provide professional and courteous service to facilities, patients, caregivers, insurance carriers, and other stakeholders
• Perform other essential duties as assigned

Skills

Collections experience

Advanced computer skills

Attention to detail

Communication skills

Education

High School Diploma

Tools

Pharmacy software

Job description

Indianapolis, Indiana, United States of America Extraordinary Care. Extraordinary Careers. With one of the nation’s largest, most innovative long-term care pharmacy services providers, there is no limit to the growth of your career. Guardian Pharmacy of Indiana, a member of the Guardian family of pharmacies, has an exciting opportunity for you to join our rapidly growing team in Indianapolis, Indiana.

Why Guardian Pharmacy of Indiana? We’re reimagining medication management and transforming care.

Who We Are and What We’re About:

Our core focus is delivering customized medication management solutions to support healthcare organizations serving seniors and individuals with complex care needs. With our comprehensive suite of tech-enabled pharmacy services and a dedicated team of professionals committed to enriching the lives of those we serve, we are redefining how pharmacy care is delivered.

We offer an opportunity to learn and grow your career in a fast-paced, diverse, and inclusive environment. If you are looking for a challenging, team-oriented environment in which you can put your expertise to work, then this is the place for you. If you enjoy solving problems, building relationships, and helping bring resolution to billing and collection challenges, this may be the opportunity for you. We are looking for someone with a positive attitude, strong work ethic, and willingness to learn. For the right person, we’re happy to provide training and support to help you succeed.

In this role, you will contact facilities, insurance carriers, responsible parties, and other stakeholders to collect outstanding balances and resolve rejected claims. You will also assist with billing inquiries, payment processing, collection letters, and other activities that support the department.

What you’ll do:

• Make collection calls regarding outstanding invoices and balances
• Assist with preparing collection letters for review by the Controller
• Build positive relationships with facilities and obtain information needed to support billing, patient setup, and collections
• Contact insurance carriers, responsible parties, and others to follow up on rejected claims and obtain accurate insurance information
• Assist the Business Manager with credit card payments, statement inquiries, audits, and collection activities
• Research account discrepancies and help resolve billing and payment issues
• Document collection activity and maintain accurate account information
• Work collaboratively with coworkers to ensure departmental deadlines are met efficiently
• Provide professional and courteous service to facilities, patients, caregivers, insurance carriers, and other stakeholders
• Perform other essential duties as assigned

What we’re looking for:

• A positive attitude, strong work ethic, and willingness to learn
• Collections, billing, accounts receivable, or related experience
• An understanding of insurance and claims adjudication is preferred
• Healthcare experience is helpful, but pharmacy experience is not required
• Strong communication skills and a calm, professional approach
• Comfort making collection and follow-up calls
• Strong problem-solving skills with close attention to detail and accuracy
• Ability to work efficiently in a fast-paced environment and manage multiple priorities
• Comfort navigating multiple computer systems while assisting customers by phoneA dependable, team-oriented approach and commitment to excellent customer service

Schedule and work arrangement:

Monday – Friday 9:00 a.m.-5:30 p.m. This position will begin onsite and may become hybrid or fully remote based on demonstrated performance once training has been completed.

Education and/or Certifications:

• High School Diploma or GED

Skills and Qualifications:

• 1+ years of related experience (advanced degree may substitute for experience)
• Advanced computer skills; pharmacy operations system experience preferred/required
• Ability to work independently and deliver to deadlines
• Ability to solve problems with minimal direction
• Great attention to detail and accuracy
• Ability to excel in a fast-paced, team-oriented environment working on multiple tasks simultaneously, while adhering to strict deadlines
• Quality minded; motivated to seek out errors and inquire when something appears inaccurate

What We Offer:

Guardian provides employees with a comprehensive Total Rewards package, supporting our core value of, “Treat others as you would like to be treated.”

• Compensation & Financial
• Competitive pay
• 401(k) with company match
• Family, Health & Insurance Benefits (Full-Time employees working 30+ hours/week only)
• Medical, Dental and Vision
• Health Savings Accounts and Flexible Spending Accounts
• Company-paid Basic Life and Accidental Death & Dismemberment
• Company-paid Long-Term Disability and optional Short-Term Disability
• Voluntary Employee and Dependent Life, Accident and Critical Illness
• Dependent Care Flexible Spending Accounts
• Wellbeing Employee Assistance Program (EAP)
• Guardian Angels (Employee assistance fund)
• Time Off
• Paid holidays and sick days
• Generous vacation benefits based on years of service
• The Guardian Difference

The Guardian Difference

Our clients require pharmacy services that aren’t “cookie cutter.” That’s why every Guardian pharmacy is locally operated and empowered with the autonomy to tailor their business to meet their clients’ needs. Our corporate support offices, based in Atlanta, Ga., provide services such as human resources, business intelligence, legal, and marketing to promote the success of each Guardian location. Regardless of your role at Guardian, your voice and talents matter. Because healthcare is an ever-changing industry, we encourage innovative thinking, intellectual curiosity, and diverse viewpoints to ensure we stay competitive in today’s dynamic business environment. At Guardian, we are dedicated to fostering and advancing a diverse and inclusive workforce. Join us to discover what your best work truly looks like.

Guardian Pharmacy Services is one of the largest and most innovative long-term care pharmacy companies in the U.S. Our nationwide network of locally operated pharmacies delivers customized medication management solutions to support healthcare organizations serving seniors and individuals with complex careneeds. With our comprehensive suite of tech-enabled pharmacy services and a dedicated team of professionals committed to enriching the lives of those we serve, Guardian is redefining how pharmacy care is delivered. For more information, please visit www.guardianpharmacy.com

Guardian Pharmacy Services is an equal opportunity employer and provides equal opportunity in employment for all qualified persons, without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Guardian Pharmacy takes reasonable steps to protect personal information of applicants. As part of our interview and hiring process, Guardian will never ask for financial, banking, or other personal identity information via phone, email, or chat nor would we ask that you purchase equipment or gift cards as part of the hiring process. All steps in the hiring process, including interviews, will be conducted by a Guardian employee or an approved vendor. Although we may use Zoom, Microsoft Teams, other similar communication platforms, we do not conduct interviews solely via the chat function in those platforms.