Collections Specialist

Hunt Electric Corporation; Eagan (MN); On-site; USD 54,000 - 75,000; Full time

Benefits offered by this job

Health insurance

ESOP

Annual bonus

Job summary

Hunt Electric Corporation in Minnesota is seeking an experienced Accounts Receivable Specialist to actively manage collections and maintain strong customer relationships throughout the collection cycle. You will drive timely resolution of outstanding invoices while keeping customers satisfied.

You will track aging, perform daily collection calls, generate reports in Qlik and Spectrum, and collaborate with billing and project management to resolve discrepancies and accelerate payments.

Qualifications

• Highly organized with strong attention to detail and ability to meet daily deadlines.
• Ability to prioritize and manage multiple responsibilities.
• Proficient in Microsoft Office and experience with a major ERP package.
• Exemplary written and verbal communication with internal and external customers.
• Ability to work independently and in a team environment.
• Proven negotiation skills in resolving customer/invoice/billing issues.

Responsibilities

• Actively manage collection of all outstanding invoices and maintain customer relationships throughout the collection cycle.
• Track and resolve payment issues and generate aging reports using Qlik and Spectrum.
• Make daily collection calls and update notes on invoices.
• Provide customer service regarding collections and process account adjustments.
• Collaborate with Cash App, billing, and other collection specialists to resolve issues.
• Monitor assigned accounts, perform reconciliations, and process approved credit memos.
• Reduce delinquency and involve sales/project management to accelerate collections.
• Communicate with AR Manager daily/weekly/monthly about account status.
• Prepare weekly/monthly reports and statements for internal/external use.
• Respond to inquiries and provide copies of statements and invoices as needed.
• Assist with final demand letters and collection-related documentation.
• Research and reconcile accounts and create external spreadsheets as needed.

Skills

Strong attention to detail

Microsoft Office

ERP experience

Negotiation skills

Tools

Spectrum

Qlik

Job description

Job Description Summary

Actively manage the collection of all outstanding invoices and maintain strong customer relationships throughout the collection cycle. This position requires drive, tact and organizational skills to achieve the desired outcome of collecting the account while keeping the customer satisfied.

Role and Responsibilities

Track and resolve outstanding payment issues and generate weekly and monthly aging reports in a timely manner using Qlik and Spectrum reports.

Make daily collection calls and/or correspondence on outstanding invoices and update notes on invoices.

Provide customer service regarding collection issues, process and review account adjustments, resolve client discrepancies and short payments.

Build a professional working relationship alongside the Cash App Specialist, billing specialists, and other collection specialists.

Monitor and maintain assigned accounts: customer calls, account adjustments, small balance write off, customer reconciliations and processing approved credit memos.

Help reduce delinquency or slow payment for assigned accounts.

Enlist the efforts of sales, project management and/or senior management when necessary to accelerate the collection process to resolve account issues.

Communicate & follow up effectively regarding customer accounts on a timely basis to the AR Manager on a regular basis (daily, weekly, monthly).

Establish and maintain professional and cooperative working relationships with significant external customers as well as internal project managers to resolve account issues.

Prepare and maintain various weekly and/or monthly reports including an accurate aging report as well as collection reports, actions and notes to communicate account status both internally and externally.

Respond to incoming calls, emails and answer client inquiries in a timely and professional fashion.

Provide customers with copies of statements, previously sent invoices, delinquency notices and other documents as needed.

Implement and improve collection process improvement goals at monthly meetings.

Assist or prepare final demand letters, process account closure documentation and/or litigation documents.

Research or reconcile accounts and create spreadsheets on the fly for external customers.

Qualifications and Education Requirements

Must be highly organized and have strong attention to detail goal oriented with the ability to meet daily deadlines.

Ability to prioritize and manage multiple responsibilities.

Computer oriented and highly proficient in Microsoft Suite and experience with a major ERP package.

Exemplary professional written and verbal communication skills with internal and external customers.

Must be able to work independently and in a team environment in a professional office setting.

Must be flexible and a self-starter.

Ability to establish professional rapport with key contacts to protect relationships while resolving problems.

Must have proven negotiation skills in the successful resolution of customer/invoice/billing/cash issues.

Education and Experience

3-5 years of corporate Collections experience with knowledge of billing procedures.

Experience in successful business-to-business collections is required.

Proven ability to manage approximately 500 customer accounts.

Knowledge of Spectrum, Qlik, and/or construction industry preferred.

Physical Requirements

This job operates in a professional office environment.

This role routinely uses standard office equipment such as computers, phones, filing cabinets, photocopiers and fax machines.

This position is generally sedentary.

Employees are frequently required to sit, and occasionally required to kneel, reach, stoop, crouch or crawl.

This position requires the ability to lift files, open file cabinets, and bend or stand as necessary.

This position may occasionally lift up to 10 pounds.

Opens in a demanding, fast-paced, people-oriented construction environment with frequent changes and interruptions, and multiple project assignments.

Why Hunt Electric?

Hunt Electric is a 100% employee-owned company with over 60 years of stability, momentum, and exciting growth ahead—our future is bright! We’re proud of our people-first culture, where every decision starts with, “How will this impact our people?” We put safety first, believe we’re better together, and bring the energy of a growing company with the foundation of a business that’s been trusted for decades.

Benefits

• 100% Paid Premiums: Medical, dental, and vision insurance premiums are 100% employer-paid for you and your family. Plus, a cash benefit if you opt out.
• Three Pillars of Retirement: We are proud to offer three modes of retirement to ensure you are well-positioned for the future: a 401(k) match, profit sharing, and an ESOP that makes you an employee-owner.
• Annual Discretionary Bonus: Employees enjoy an annual discretionary bonus based on company performance and individual contributions.
• Work-Life Balance: 3+ weeks PTO to start, paid holidays, sick time, and flexible hybrid schedules for many positions.
• Growth & Community: Internal learning and development, multiple Employee Resource Groups, family-friendly work events, and a deep commitment to community volunteering.

Pay Range

$54,272.00 - $74,752.00 Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only. In addition to base compensation, Hunt Electric offers a robust benefits plan. See below for additional details or visit our website at Hunt Electric Careers.

Learn more about our benefits and culture: https://www.huntelec.com/employment/. Watch our Beyond the Breaker podcast to learn about what Hunt Electric is up to.

Hunt Electric Corporation and affiliates are equal opportunity employers and afford equal opportunity to all qualified applicants for consideration in all positions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other status protected under local, state or federal laws.

Hunt Electric Corporation participates in E-Verify.

As part of our recruitment, screening, and hiring processes, your resume may be reviewed using AI tools to help us identify relevant skills and experience. The use of such AI tools is subject to human oversight and every hiring and employment-related decision is thoughtfully reviewed by a real person.

At Hunt Electric, we believe our strength lies in our people. As a 100% employee-owned company, our culture thrives on collaboration, innovation, and shared success. Since our founding in 1965, we’ve grown into a national leader in electrical design, construction, and maintenance, delivering full-service solutions across diverse industries, from healthcare and data centers to renewable energy and infrastructure projects.

Our core values: We Honor Our Commitments, We Set the Pace, We Find a Way, and We Are Better Together, are more than just words. They are the principles that guide our daily operations and long-term vision. These values have been integral to our identity since our inception and continue to shape our approach to business and teamwork.

Our benefits include 100% employer-paid health, dental, and vision insurance, a flexible hybrid work schedule, generous paid time off, and a robust 401(k) plan with matching contributions. Employees also participate in our Employee Stock Ownership Plan (ESOP), turning their efforts into ownership and aligning everyone's success.

Professional growth is a cornerstone of our culture. We offer in-house learning and development programs, career pathing opportunities, and support for skill enhancement to help our team members thrive. We also have Employee Resource Groups that foster a sense of community and belonging.

Beyond the workplace, we encourage our employees to engage with causes they're passionate about, whether it's participating in charity events, community service, or our donation match program. Our commitment to social responsibility reflects our belief in making a positive impact on the communities we serve.

Joining Hunt Electric means being part of a team where your contributions matter, your development is encouraged, and your success is shared. We're a company that values collaboration, innovation, and doing great work together.